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Accounts Payable Specialist

3 months ago

Reston, United States gategroup Full time

About us

Gate Gourmet, a gategroup company, is the world's largest independent provider of catering and provisioning services for the airline industry. For the past 70 years, we have served over 250 carriers in more than 30 countries. Gate Gourmet combines culinary expertise with the highest standards of food safety and production to deliver delicious, healthy, and affordable meals to over 270 million travelers around the globe.


Job Summary

The Accounts Payable Specialist is responsible for timely and accurate processing and control of accounts payable (AP).


Main Duties and Responsibilities:

  • Ensures timely and accurate processing and entry of vendor invoices.
  • Working knowledge of accounts payable procedures.
  • Processes purchase order invoices. Matches the price and quantity on the invoice and purchase order.
  • Process utilities for locations.
  • Responsible for setup and maintenance of vendors.
  • Manage a high volume of AP mailbox and ensuring queries are responded to in a timely and professional manner.
  • Receives and handles vendor calls on a regular basis.
  • Reconciles statements from vendors and researches problems with invoices and receipts as needed basis.
  • Responsible with the unclaimed property files for the Accounts Payable department.
  • Support external and internal audit and reporting requirements.
  • Performs Accounts Payable Operations special projects as assigned.
  • Support the annual 1099 reporting process.
  • Assists with monthly AP close.
  • Assists with research on AP aging items and Goods-Receipts-Not Invoice accounts
  • Assists with the escheatment process by researching to ensure checks are outstanding. Liaises with third party vendor for filing.
  • Ability to work independently and take initiative.
  • Ability to multitask and follow up on pending issues.
  • Ability to understand basic accounting concepts.
  • Great attention to detail and accuracy.


Qualifications

Education:

  • High School Diploma
  • Some Accounting classes is preferred.


Work Experience:

  • 3 years of accounts payable processing experience
  • Microsoft Excel and Word Skills required
  • Experience with SAP a plus


Language / Communication Skills:

  • Effective oral and written communication skills
  • Must have the ability to communicate and disclose data in an accurate manner


Job Dimensions


Geographic Responsibility: US

Type of Employment: Full-Time

Travel %: 0%

Exemption Classification: Non-Exempt

Internal Relationships: employees at all levels of the organization

External Relationships: Vendors

Work Environment / Requirements of the Job:

Completeness, accuracy, and timeliness of invoice and payment requisition processing and remittance on an established daily and monthly schedule

  • Normal office environment



Gategroup Competencies Required to be Successful in the Job:

  • Thinking – Information Search and analysis & problem resolution skills
  • Engaging – Understanding others, Team Leadership and Developing People
  • Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively
  • Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus


Demonstrated Values to be Successful in the Position

Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion, and Accountability. To demonstrate these Values, we expect to observe the following from everyone:


  • We treat each other with respect and we act with integrity
  • We communicate and keep each other informed
  • We put our heads together to problem solve and deliver excellence as a team
  • We have passion for our work and we pay attention to the little details
  • We foster an environment of accountability, take responsibility for our actions, and learn from our mistakes
  • We do what we say we will do when we say we are going to do it
  • We care about our coworkers, always taking an opportunity to make someone’s day better


The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: