Administrative Assistant
1 day ago
Holland Michigan
Position Title: Administrative Assistant of Worship Arts
Position Status: Full-time (40 hours/week)
Reports To: Director of Worship Arts
Works cooperatively with: Worship Arts staff, Lead Pastor, Other Administrative Assistants, Facilities, and Finance Teams
Ideal Candidate: Possesses 5-10 years as an administrative assistant in a similar role
Primary Required Strengths:
- Character: seeking God, being a Disciple of Jesus, humility, words mean what they say, punctual, detailed
- Chemistry: relationship builder, ability to work well with many personalities
- Competency: demonstrates growth in areas of responsibility
- Continually growing relationship with God
- Integrity
- Dependability
- Organizational skills (not a procrastinator)
- Multi-tasking
- Written and verbal communication skills
- High level of confidentiality
- Strong work ethic
- Team player
- Creativity
- Understands flow of worship
- Basic knowledge of music (instrumental or vocal)
- Contributes to worship planning ideation and execution
- Has an eye for detail and drive to do things well
Responsibilities:
- Work with the goal of helping bring God's people to worship
- Support Director of Worship Arts and Worship Arts team in variety of ways
- Preparation for worship services:
- Provide materials for team meetings
- Update Online Planning Center
- Schedule worship leaders
- Produce, print, and distribute large print song sheets, highlighted copies of worship order for worship service participants and musicians
- Administrative support, scheduling, and communication for those involved with Sunday worship services (worship arts team, staff, volunteers, special events, and overall congregation)
- Submit check requests for guest musicians, directors, etc.
- Communicate service and program details with guest conductors and musicians, along with scholarship students
- Request, obtain, and deliver honorariums to guest conductors, musicians, and scholarship students
- Resource, communication, and administrative responsibilities for choir, orchestra, bell choir, etc.
- Care of musical instruments
- Oversee volunteers:
- Give direction and details to the choir and orchestra for both rehearsals and Sunday worship leading via emails and in planning center online
- Work directly with the choir and orchestra music librarians
- Contact musicians with the details for rehearsals and Sunday worship
- Schedule musicians and soloists by gathering their Sunday availability, creating a list based on availability, giving them the correct music, organizing the rehearsal schedules
- Ensure all volunteers (readers, dance teams, Westminster Bells, orchestra, brass ensembles, other vocal and instrumental small ensembles) have what they need
- Assist in tracking annual church calendar
- Assist in planning worship services
Essential Skills and Training:
- Word, Excel, TEAMS, SharePoint, Publisher, Planning Center online, Shelby Next
If interested in position, please apply via this post or to: jobs@christmemorial.orgLearn More
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