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Administrative Assistant

2 months ago

Holland, United States Avancer Corporation Full time

Christ Memorial Church

Holland Michigan

Position Title: Administrative Assistant of Worship Arts

Position Status: Full-time (40 hours/week)

Reports To: Director of Worship Arts

Works cooperatively with: Worship Arts staff, Lead Pastor, Other Administrative Assistants, Facilities, and Finance Teams

Ideal Candidate: Possesses 5-10 years as an administrative assistant in a similar role

Primary Required Strengths:

  • Character: seeking God, being a Disciple of Jesus, humility, words mean what they say, punctual, detailed
  • Chemistry: relationship builder, ability to work well with many personalities
  • Competency: demonstrates growth in areas of responsibility
    • Continually growing relationship with God
    • Integrity
    • Dependability
    • Organizational skills (not a procrastinator)
    • Multi-tasking
    • Written and verbal communication skills
    • High level of confidentiality
    • Strong work ethic
    • Team player
  • Creativity
    • Understands flow of worship
    • Basic knowledge of music (instrumental or vocal)
    • Contributes to worship planning ideation and execution
    • Has an eye for detail and drive to do things well

Responsibilities:

  • Work with the goal of helping bring God’s people to worship
  • Support Director of Worship Arts and Worship Arts team in variety of ways
  • Preparation for worship services:
    • Provide materials for team meetings
    • Update Online Planning Center
    • Schedule worship leaders
    • Produce, print, and distribute large print song sheets, highlighted copies of worship order for worship service participants and musicians
  • Administrative support, scheduling, and communication for those involved with Sunday worship services (worship arts team, staff, volunteers, special events, and overall congregation)
  • Submit check requests for guest musicians, directors, etc.
    • Communicate service and program details with guest conductors and musicians, along with scholarship students
    • Request, obtain, and deliver honorariums to guest conductors, musicians, and scholarship students
  • Resource, communication, and administrative responsibilities for choir, orchestra, bell choir, etc.
  • Care of musical instruments
  • Oversee volunteers:
    • Give direction and details to the choir and orchestra for both rehearsals and Sunday worship leading via emails and in planning center online
    • Work directly with the choir and orchestra music librarians
    • Contact musicians with the details for rehearsals and Sunday worship
    • Schedule musicians and soloists by gathering their Sunday availability, creating a list based on availability, giving them the correct music, organizing the rehearsal schedules
    • Ensure all volunteers (readers, dance teams, Westminster Bells, orchestra, brass ensembles, other vocal and instrumental small ensembles) have what they need
  • Assist in tracking annual church calendar
  • Assist in planning worship services

Essential Skills and Training:

  • Word, Excel, TEAMS, SharePoint, Publisher, Planning Center online, Shelby Next

If interested in position, please apply via this post or to: jobs@christmemorial.org