Program Administrative Assistant
1 week ago
About Food Access LA
Founded in 1996, Food Access LA is a leading Southern California nonprofit organization, connecting people to healthy food, promoting economic development, and building sustainable food systems. We operate the largest network of mission-driven farmers' markets in Los Angeles as well as programs that provide nutrition education, food access, and opportunities for small regional farms and local food businesses to thrive.
Our programs include:
- Operating a network of seven community-based certified farmers' markets in Los Angeles.
- Piloting and championing programs that stretch public nutrition benefits for the purchase of fresh, nutrient-rich food.
- Providing extensive nutrition education programs to low-income families and to children in underserved schools.
Job Description
Position Summary
Food Access LA is currently seeking a highly organized and self-driven Program Administrative Assistant to support its highly acclaimed Pompea Smith Good Cooking/Buena Cocina Nutrition Education Program. Food Access LA has contracted with the Los Angeles County Department of Public Health's (LACDPH) CalFresh Healthy Living program to offer nutrition education and physical activity classes for low-income, SNAP- eligible individuals and families within the Los Angeles project service area. As part of Food Access LA's nutrition education team, the Program Administrative Assistant will play a vital role in providing operational support to achieve the CalFresh Healthy Living program objectives.
The CalFresh Healthy Living program is a grant funded position and as such is time limited and funded through the end of September 2025. There is a possibility of extension if additional grant funding is secured. The position is a hybrid 80% remote and 20% in-person role. The position will require in-person attendance for scheduled meetings, in addition to assigned days at the main office, community and class sites. The majority of work can be done via telecommuting with some necessary in-office time depending on the task requirements such as attendance for scheduled meetings or inventory reviews at Food Access LA's main office.
The ideal candidate thrives in a fast-paced environment, enjoys juggling a variety of organizational and communications tasks, and gains fulfillment from keeping operations running efficiently to achieve program success.
Qualifications
QUALIFICATIONS
- Reliable, self-driven, and ability to follow clear directives with minimal supervision
- A minimum of 1 year of administrative or assistant experience
- Excellent time management skills and ability to prioritize multiple tasks effectively
- Proactive problem-solving skills
- Exceptional written and verbal communication skills
- Strong organizational and planning skills
- Proficient in Microsoft Excel, Office 365 and SharePoint cloud platform
- Comfortable working collaboratively in a team setting with diverse groups of people and engaging families in an interactive class setting
- Ability to communicate in a professional manner consistently and dependably via E-mail and phone
- Ability to operate within tight deadlines and produce exemplary work with high level of attention to detail
- High school diploma or equivalent; college degree or advanced certifications preferred
- Bilingual English/ Spanish desirable
RESPONSIBILITIES
- Become fully versed in CalFresh project goals, objectives, activities, and expected outcomes
- Organize and schedule meetings and appointments
- Maintain participant contact lists
- Assist in the preparation of regularly scheduled reports
- Develop, update, and maintain paper and cloud-based filing system
- Develop and update administrative systems to make them more efficient
- Inventory and supply management. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Work with Food Access LA's fiscal coordinator and accountant team to prepare and monitor monthly invoices
- Input and maintain required grant reporting data utilizing designated reporting database
- Ensure operation of program and staff equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and technical needs
- Handle sensitive information in a confidential manner
- Photocopy and print out documents on behalf of other colleagues
- Take meeting minutes, prepare memos or other correspondence, provide general support to CalFresh staff, provide information by answering questions and requests, and answering and directing program call
- As needed, support in research and creation of presentations
- As needed, support onsite program events and classes
Additional Information
Compensation & Benefits
- Market competitive salary, dependent on experience
- Employer-covered Health, Dental, and Vision Insurance Coverage upon completion of 90-day probationary period
- Open PTO, plus 14.5 Holidays
- Employee Assistance Program
- Option for 403b Retirement Plan
Physical Demands
While performing the duties of this job, the employee is regularly required to stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach, stoop kneel to install computer equipment. They also will moderately engage in bending, lifting, pushing, pulling, twisting, and hauling/ lifting up to 25 pounds 1 -2 times monthly. Work will take place indoors.
May perform related duties as assigned by management.
Food Access LA is an Equal Opportunity Employer.
Disclaimer: The above is intended to describe the general contents and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.
All your information will be kept confidential according to EEO guidelines.Learn More
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