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Administrative and Data Clerk

2 months ago

Bellevue, United States Jamison Professional Services Full time

Jamison Professional Services, Inc. (“Jamison”) is currently seeking a qualified and motivated candidate for the position of Administrative and Data Clerk.


To ensure your application is considered, please provide the following:

  1. A copy of your resume, limited to two pages. This should include your work experience and educational history that is relevant to the tasks and functions intended to be performed under this opportunity.
  2. A minimum of three professional references. Only resumes with references will be reviewed.


Job Title: Administrative and Data Clerk - Offutt AFB, Nebraska


DESCRIPTION OF SERVICES:

The Administrative and Data Clerk shall provide data entry and administrative services supporting the Transition Assistance Program at the M&FR for the 55th Force Support Squadron (FSS) and shall perform data entry, administrative functions, and other duties related to the congressionally mandated Transition Assistance Program (TAP). Administrative and Data Clerk shall comply with all work center and installation safety procedures, practices, and standards while presenting a professional conservative, and neat appearance with socially acceptable standards of personal hygiene. Unless otherwise identified, business casual dress attire is appropriate. Business casual excludes denim, t-shirts, hoodies, ball caps, shorts, tennis shoes or sandals.


Administrative and Data Clerk shall perform duties and comply with all policies and instructions and meet required performance standards as defined by the M&FR, Air Force, and Department of Defense (DoD) regulations and shall be knowledgeable in general data entry tasks, administration, telephone etiquette, office management methods, have professional communication, customer service skills, possess a strong organizational background, and understand the importance of deadlines.


MINIMUM QUALIFICATION REQUIREMENTS:

  • 3 Professional references required. References cannot be from family members or friends.
  • Associate’s degree or at least 3 years experience in a military/government environment is required. Bachelor’s Degree is preferred.
  • Must be proficient in Microsoft Office Suites (Microsoft Word, Excel, PowerPoint).
  • Have at least one-year experience in clerical or data entry, obtained in an office setting.
  • Contract personnel shall read, understand, speak, and write English well enough to effectively communicate with customers and staff, both in person and via telephone.

Preferred:

  • Bachelor’s Degree is preferred.
  • Experience with the Transition Assistance Program preferred.


JOB DUTIES AND RESPONSIBILITIES:

  • Skill in applying basic principles, concepts, and practices of the occupation to perform administrative tasks in support of a Congressionally mandated Transition Assistance Program (TAP).
  • Ability to communicate effectively orally and in writing to provide factual and procedural information clearly; Attend meetings and conferences as assigned and follow-up/consult with staff as required.
  • Conduct research and collect data and information concerning processes, administrative programs or procedures from various sources, such as database systems, manuals, policies, procedures, and other means to prepare reports and papers and respond to inquiries.
  • Retrieve reports, numerical data, status reports to analyze problems, identify significant factors, gather pertinent data, and propose solutions.
  • Knowledge of administrative information management office practices, techniques, procedures, and military protocol guidelines. Maintain confidentiality regarding sensitive, personal information.
  • Administer timely and accurate input of Congressionally mandate documentation for the Transition Assistance Program.
  • Review administrative program guidance, policies, and procedures to determine effectiveness of service delivery.
  • Scan, upload and maintain electronic records. Demonstrate high attention to detail to ensure data quality of staff entries in pursuant of established laws, regulations, guidelines, and procedures; appropriately advise staff how to correct/amend documents and electronic records.
  • Document customer and programmatic information in the Air Force Family Integrated Reporting and Statistical Tracing system, DoDTAP, and TAPEvents.org. Appropriately document summaries of interactions with clients and community partners.
  • Act as a point of contact for assigned program to provide information to service members, installation leadership, and community partners. Prepares responses to technical and non-technical requests for information to members’ and installation leadership. Maintain professional partnerships with installation and community agencies.
  • Sign customers up for a variety of TAP briefings to include, but not limited to: Pre-Separation, 3-day Core Curriculum, and two-day tracks.
  • Answer phone, email, and in-person inquiries regarding members’ progress and remaining requirements in accordance with laws, regulations, guidelines, and policy.
  • Demonstrate a high attention to detail to appropriately advise staff how to correctly amend

electronically filed documents.

  • Demonstrate proficiency in Office Suite programs (excel, power point, word, access, power automate, etc).
  • Maintain inventory of program materials, marketing items, computer equipment, and resource guides.
  • Record and document attendance registration for all TAP workshops.
  • Maintain and update monthly loss roster data of members required to complete TAP; notify members in accordance with laws, regulations, guidelines, and policy.
  • Responsible for accurate collection, input, inventory, maintenance, and tracking of all forms within TAP.

HOURS OF OPERATION

Normal hours of operation are 0730-1600 Monday through Friday.

Excluding federal holidays - (New Year’s Day, Martin Luther King Jr. Birthday, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day).


PRIMARY PLACE OF PERFORMANCE:

Offutt AFB, Nebraska 68113

TRAVEL:

TBD


Clearance Level Required: Must be able to pass a Federal Background check.

JAMISON CORPORATE OVERVIEW:

Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.

Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.

Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.

Jamison’s commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.

Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.

All applications must be submitted through our application system at: