Accounting Administrator

3 weeks ago

Bellevue, Washington, United States Meriton, LLC. Full time
Job Summary:

The Accounting Administrator is a key member of Meriton's Finance department, responsible for supporting the company's portfolio company, Custom Mechanical Solutions/CMS. This role involves completing general accounting functions, ensuring data integrity, accuracy, and timeliness of deliverables. The successful candidate will interface directly with customers, vendors, and internal resources, reporting to the company's local Controller and working closely with Finance personnel and affiliated staff.

Responsibilities:

The Accounting Administrator will be responsible for the following tasks:

  • Monitoring and processing correspondence traffic associated with company's accounting-related email aliases
  • Maintaining electronic document repository, ensuring integrity and redundancy of company records

Accounts Payable Responsibilities:
Compiling and evaluating vendor records, circulating documents for approval, entering approved records, running time-sensitive A/P reporting, and interacting regularly with vendor contacts (reviewing statements and confirming payment status among other concerns)

Accounts Receivable Responsibilities:
Inputting approved billings forwarded to customers, validating data integrity of record-keeping between QB and CRM, assisting with weekly A/R evaluation, working with multiple internal resources on collections activities, preparing intake of payments, and inputting into both QB and CRM

  • Day-to-day support of banking functions such as remote deposit capture, processing of credit card payments
  • Assisting with account reconciliations - data entry of business credit card transactions, review of daily banking activity
  • Compiling weekly and monthly reporting associated with forward-facing business projections and current A/R forecasting
  • Assisting with administrative tasks oriented around monthly and quarterly close-out process - examples include expense report compilations, assessment of periodic tax liability obligations, individual project evaluation reporting
  • Obtaining and organizing necessary business-related documentation such as W9s, Reseller Permits, Credit References
  • Coordinating report compilations and special assignments as requested for a variety of Finance-oriented stakeholders
  • Ensuring presentation of the company's financial reporting is fulfilled within guidelines as directed by site Controller

Requirements:

The ideal candidate will possess the following qualifications:

  • Associate's Degree
  • Undergraduate Degree in Business or Finance preferred

  • Background focused on administration and accounting responsibilities
  • Two (2) years experience in roles supporting a company in routine preparation of financial statements
  • Familiarity with HVAC industry a plus but not required

Skills and Administration:

The successful candidate will possess the following skills and abilities:

  • Proficiency with QuickBooks Desktop, Microsoft Office, and Adobe Acrobat
  • Ability and willingness to communicate in a clear, concise, and diplomatic manner - whether verbal, email, or IM
  • Heightened attention to detail; regimented organizational skills; sense of personal responsibility about quality of work
  • Ability to develop and maintain attentive and collaborative relationships - customers, vendors, co-workers
  • Passionate about understanding the mechanics of the business to help push forward company's growth initiatives
  • Open-minded attitude about building out department infrastructure tailored to evolving business needs

Company Culture:

Merton, LLC. values honesty, integrity, dedication, resourcefulness, independence, and taking ownership. This full-time position works in a traditional office environment in Bellevue, WA and reports to the Controller.

CMS is an equal opportunity/affirmative action employer and will not discriminate against any application for employment on the basis of age, race, color, gender, national origin, religion, creed, disability, veteran status, marital status, sexual orientation, genetic information, military status, disability, or sex including pregnancy and childbirth or related medical condition or on any other basis prohibited by law.

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