Administrative Assistant
24 hours ago
- This Administrative Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives.
- Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, light project management and organizational duties around meeting agendas and notetaking, and coordinating domestic and international travel.
- Best practices and desires to take on additional responsibilities such as slide deck preparation are welcome additions to the required role responsibilities.
- In addition to the responsibilities associated with supporting the identified executives, a collaborative, team player mindset is imperative as this person will work across functional boundaries with EAs and key business partners.
- Manage complex calendar and scheduling requirements for multiple executives.
- Assist in providing seamless support to senior leaders using prioritization of business activities.
- Coordinate domestic & international travel.
- Handle expense reporting.
- Track and help drive completion of key deliverables and follow up on outstanding items.
- Work collaboratively with EAs.
- Drive and serve as the single point of contact for team events and meetings (including but not limited to: catering and set-up, supply ordering, organizing hotel room blocks and event space, and organizing team outings/activities).
- Support and, at times, manage small to medium projects based on organizational needs and professional development interests.
- 5+ years of Administrative Assistant or administrative support experience.
- Experience supporting senior level leadership High school or equivalent diploma.
- Proficiency with Microsoft 365 applications.
- Experience with C-level executive calendar management.
- Impeccable attention to detail and ability to meet tight deadlines.
- Ability to collaborate, partner, and build trusting relationships with EA team.
- Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround.
- Strong organizational, communication, and interpersonal skills.
- Strong analytical skills.
- Demonstrated ability to design and improve processes.
- Ability to prioritize and handle multiple assignments at any given time.
- High level of integrity and discretion.
- Ability to work effectively with minimal supervision.
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