Project Coordinator II

2 weeks ago

North Chicago, United States Collins Consulting Inc Full time
This is an onsite position.

The Project Coordinator is responsible for all administrative functions for the Vice President of the Global Policy & U.S. Access Strategies (GPAAS) in the Government Affairs department at Client, including calendar management, scheduling travel, processing expense reports, meeting/event planning, creating or modifying business documents, handling telepresence setups, and acting as a liaison for remote access issues. They will also serve as project and personnel coordinator to ensure team deliverables are met on time and organized to ensure the right content is prepared and expertise is collected and represented.

Key Responsibilities Include:
  • Provides general administrative support by effectively monitoring manager and team calendars, organizing travel, submitting expense reports and proactively solving calendar conflicts and making strategic recommendations on timing of meetings that allows for deadlines to be met and strategic conversations to happen in advance of meetings with senior leaders.
  • Organizes and manages internal and external group workshops on issues; including scheduling, logistics (i.e., book conference room/venue and manage catering for events), travel, developing the templates, managing the deadlines in preparation for the event, and tracking deliverables and next steps of the work associated with the workshop.
  • Interacts with high-level executives and their administrative assistants; manages confidential or business-sensitive information.
  • Monitors and prioritizes administrative/HR deadlines, highlights actions, and routinely suggests a plan of action, ensuring deadlines are met.
  • Manages agendas for team meetings, develops materials to support meeting productivity and ensures pull through of assigned tasks.
  • Develop streamlined communication processes to ensure team receives information and guidance to meet appropriate project deadlines. Support manager and their team with tracking of projects and budgets.
  • Work cross-functionally across multiple departments to ensure team IT and system needs and requirements are addressed.
  • Works in partnership with administrative assistants in GA and other functions to collaboration and support to get things done.
  • Tracks lobbying hours and develops a reliable system for ensuring paperwork submitted in a compliant and timely manner.
  • Orders business supplies for the manger and develops a system to keep regular inventory of regularly used items.
  • Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site and employee performance management systems (as applicable).
  • Coordinates new employee office set-ups and onboarding.

Leadership and Interpersonal Skills:
  • Fully understand assigned tasks and any associated expectations.
  • Motivated Self-Starter
  • Ask for clarification as needed.
  • Understand the deadlines and deliverables. Will help keep track of projects.
  • Communicate any obstacles that prevent the completion of any deadline.
  • Provide status updates prior to any deadline.
  • Be a good listener.
  • Demonstrate strong critical thinking skills
  • Be accountable and responsible for actions/mistakes.
  • Prioritizes own work, balancing multiple requests for assistance.
  • Establishes good working relationships with client areas; builds rapport and trust with others.
  • Make it happen spirit and attitude, as well as persistence.
  • Adaptive learner who grasps information quickly and adapts to changes that may happen daily.
  • Operates with general instruction and some supervision.
  • Safeguard s Client confidential information.

Qualifications
  • Bachelor s degree is required.
  • Some leadership or supervisory experience desired.
  • Experience working in pharmaceutical company or CRO preferred, but not required.
  • Must have Intermediate to advanced knowledge of Microsoft Office Suite, Concur and an understanding of business processes and requirements.
  • SharePoint, Visio, OneDrive or OrgPlus is a huge plus
  • Must have experience setting up travel, meetings and calls on the calendar.
  • Able to hit the ground running.
  • Must have good communication skills, both written and spoken.
Learn More

  • Project Coordinator II

    2 weeks ago

    North Chicago, United States US Tech Solutions, Inc. Full time

    Length of Contract: 2 yearsOnsite/Remote/Hybrid: Onsite to start, but open to Hybrid down the lineJob DescriptionThe Project Coordinator is responsible for all administrative functions for the Vice President of the Global Policy & U.S. Access Strategies (GPAAS) in the Government Affairs department at including calendar management, scheduling travel,...

  • Administrative Coordinator II

    3 weeks ago

    Chicago, Illinois, United States Loyola University of Chicago Inc Full time

    Job Title: Administrative Coordinator IIAbout the Job:We are seeking a highly motivated and organized Administrative Coordinator II to support the administrative needs of our Chair and Directors. This role will involve providing exceptional support to the department's administrative activities and projects.Key Responsibilities:Maintain accurate filing...

  • Project Coordinator I

    3 days ago

    North Chicago, United States KYYBA Inc Full time

    Job Title: Project Coordinator I (LDP Project Coordinator)Contract; 6 months W2 contract with potential to extendPay Range: $20-$24/hrWork Location: North Chicago, IL 60064 (hybrid)Client/Company's Industry: PharmaceuticalThe LDP (Learn, Develop, Perform) Project Coordinator supports the planning and execution of the company's global learning and development...

  • Administrative Assistant Project Coordinator

    3 weeks ago

    North Chicago, United States US Tech Solutions Full time

    Title: Project Coordinator II (non-IT)Length of Contract: 24 months with extension based on performance and business needsLocation: Lake County, IL 60064 - Onsite to start, but open to HybridJob Description The Project Coordinator is responsible for all administrative functions for the Vice President of the Global Policy & U.S. Access Strategies (GPAAS) in...

  • Project Coordinator

    4 weeks ago

    North Chicago, United States 247Hire Full time

    Job DescriptionJob DescriptionExperienceEntry to mid-level support position. Prefer 1 to 3 years experience in Digital Marketing, Internal Communication, Public Relations or related field.EducationBachelor degree in Digital Marketing, Communications, Public Affairs, Journalism, or related field required??????What are the top 3-5 skills, experience or...

  • Project Coordinator II

    2 weeks ago

    North Chicago, United States KYYBA, Inc Full time

    Job DescriptionKey Responsibilities Include:• Provides general administrative support by effectively monitoring manager and team calendars, organizing travel, submitting expense reports and proactively solving calendar conflicts and making strategic recommendations on timing of meetings that allows for deadlines to be met and strategic conversations to...

  • EEDI Project Coordinator

    3 weeks ago

    North Chicago, Illinois, United States Orion Group Full time

    **Orion Group is Hiring**We are seeking a highly skilled EEDI Project Manager to join our team.The successful candidate will be responsible for leading project plans, coordinating communications, and designing tasks and schedules that drive optimal work effectiveness in the Education and Leadership Development department.This includes biweekly review of...

  • KYYBA Inc | Project Coordinator I

    2 days ago

    north chicago, United States KYYBA Inc Full time

    Job Title: Project Coordinator I (LDP Project Coordinator)Contract; 6 months W2 contract with potential to extendPay Range: $20-$24/hrWork Location: North Chicago, IL 60064 (hybrid)Client/Company's Industry: PharmaceuticalThe LDP (Learn, Develop, Perform) Project Coordinator supports the planning and execution of the company's global learning and development...

  • Human Resources Project Coordinator

    3 days ago

    North Chicago, United States The Fountain Group Full time

    The Fountain Group is a national staffing firm and we are currently seeking a ­­­­­­­­Project Coordinator for a prominent client of ours. This position is in ­North Chicago, IL 60064. Details for the position are as follows:Job Description:$24 - $26/hour and flexible hybrid schedule The LDP Project Coordinator supports the planning and execution of...

  • Project Manager II

    7 months ago

    Chicago, United States Gilbane Full time

    Overview The Project Manager II serves as the on-site Gilbane manager responsible for supporting the overall direction, completion and financial outcome of a construction management project; supervises/mentors the project staff to include multiple Project Engineers and Superintendents. Responsibilities Provide leadership in motivating the...

  • Project Coordinator, Resource Optimization

    3 weeks ago

    Chicago, Illinois, United States RKON Full time

    About RKON:RKON is a leading provider of IT migration and transformation services for the Mergers and Acquisitions market. As an ISO27001 and AICPA SOC 2 Type II certified company, we deliver cutting-edge solutions with precision and efficiency.Our Mission:We empower thought leaders to achieve greater heights by providing expert advice and support. Our...

  • Project Engineer II

    2 days ago

    Chicago, United States Infra-Rec Full time

    Project Engineer II - Electrical The Project Engineer II supports various functions related to construction management within the electrical construction industry. Projects may involve work for federal, state, and municipal clients across the U.S. This role assists in preparing plans, specifications, and provides project support to senior management...

  • Project Engineer II

    1 month ago

    Chicago, United States InfraRec. Full time

    Project Engineer II – ElectricalThe Project Engineer II supports various functions related to construction management within the electrical construction industry. Projects may involve work for federal, state, and municipal clients across the U.S. This role assists in preparing plans, specifications, and provides project support to senior management...

  • Technical Project Manager II

    3 weeks ago

    Chicago, United States CDW Full time

    Technical Project Manager II The project manager will lead technology projects from conception to execution, including gathering of business and system requirements, management of software design and development activities including: the development and maintenance of the project work plan and project schedule; budget tracking; conducting status meetings;...

  • Project Coordinator, Construction Engineering

    4 weeks ago

    North Chicago, Illinois, United States Abbott Full time

    At Abbott, we offer a unique opportunity to work on challenging projects and develop your skills in construction engineering. As a Site Engineer, you will play a critical role in overseeing the construction process and ensuring that projects are completed on time, within budget, and to the required quality standards.About the RoleThis is an exciting...

  • IT Project Coordinator

    16 hours ago

    Chicago, Illinois, United States Georgia IT Inc Full time

    **Job Title:** IT Project CoordinatorGeorgia IT Inc is seeking an experienced IT Project Coordinator to join our team in Chicago. As a key member of our project management team, you will play a critical role in ensuring the successful delivery of our projects.We are looking for a highly organized and detail-oriented individual with excellent communication...

  • IT Project Coordinator

    2 days ago

    Chicago, United States The Judge Group Full time

    12-24 month contractTargeting Jan 2025 start dateAbout the Role: We are seeking a Project Coordinator with over 2 years of relevant experience in an enterprise environment. The ideal candidate will be responsible for coordinating both business and IT projects, managing meetings and calendars, and generating reports. Strong organizational skills and...

  • Project Coordinator I

    1 month ago

    North Chicago, United States US Tech Solutions Full time

    Position: Project Coordinator I (non-IT)Location: Hybrid (North Chicago, IL)Contract: 12 months contract with possible extensionJob Overview:We are seeking a detail-oriented and proactive individual to support the Government Affairs (GA) Strategic Planning and Operations team. This role will provide operational support for contract management, financial...

  • IT Project Coordinator

    2 months ago

    Chicago, United States The Judge Group Full time

    12-24 month contractTargeting Jan 2025 start dateAbout the Role: We are seeking a Project Coordinator with over 2 years of relevant experience in an enterprise environment. The ideal candidate will be responsible for coordinating both business and IT projects, managing meetings and calendars, and generating reports. Strong organizational skills and...

  • IT Project Coordinator

    2 months ago

    chicago, United States The Judge Group Full time

    12-24 month contractTargeting Jan 2025 start dateAbout the Role: We are seeking a Project Coordinator with over 2 years of relevant experience in an enterprise environment. The ideal candidate will be responsible for coordinating both business and IT projects, managing meetings and calendars, and generating reports. Strong organizational skills and...