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Human Resources Employment Analyst

2 months ago

San Jose, United States Cook County Sheriff’s Office Full time

General Overview

Under the direction of the Deputy Director of Talent, performs comprehensive background investigations in order to determine the eligibility of potential employees, volunteers, visitors, contractors and interns of the Cook County Sheriff’s Office; performs specialized and technically skilled work; responsible for investigating and reviewing potential employees, volunteers, visitors, contractors and interns files and references to determine and recommend applicant’s eligibility for employment or access to a Sheriff’s Office location.

This Analyst position is also responsible for conducting annual criminal background checks on all current Sheriff’s Office employees that includes, LEADS, current driver’s license check, FOID check, and social media review.

Key Responsibilities and Duties

Perform complete, thorough, and comprehensive background investigations and reviews for potential employees, volunteers, visitors, contractors, and interns for the Cook County Sheriff’s Office.

Perform annual criminal background checks on all current Sheriff’s Office employees that includes LEADS, current driver’s license check, FOID check, and social media review.

Determine applicant’s suitability by confirming and analyzing information provided and/or discovered during a background investigation.

Conduct and reviews criminal history checks through LEADS (Law Enforcement Agency Data System), I-CLEAR, Secretary of State records, Federal Bureau of Investigation records and Illinois State Police records; contacts law enforcement agencies in other jurisdictions to conduct inquiries, as needed.

Review applicant’s file(s) and application(s); contacts and interviews former employers and references for the purpose of determining and recommending applicant’s eligibility for employment or access to a Cook County Sheriff’s Office location.

Retrieve, categorize, separate, and prepare records and related documents as required by the department; prints, copies, distributes and files reports, lists and related documents.

Prepares confidential reports and presentations for the Chief Administrative Officer/Designee.

Maintains departmental records and updates related documents, as applicable to the background investigative function.

Establish and maintain advisory and liaison contacts, including the Illinois State Police, Chicago Police Department, and the Federal Bureau of Investigation.

Ensure that all sensitive and restricted information and materials are handled with complete confidentiality and discretion.

Issue credentials/IDs to volunteers, contractors, visitors, etc. for entry into the Cook County Department of Corrections.

Knowledge, Skills and Abilities

Thorough working knowledge of all computer software programs utilized in the process of background investigations.

Ability to accurately read and interpret all law enforcement agencies’ criminal background reports, including but not limited to, reports generated by the Chicago Police Department, the Illinois State Police, and the Federal Bureau of Investigation.

Thorough and working knowledge of, and the ability to grasp and utilize, Statutory and Case law, including all applicable laws and regulations of state, local and other authorities, as it pertains to criminal background investigations quickly and effectively.

Ability to obtain a thorough knowledge and understanding of applicable labor contracts, as well as the Cook County Sheriff Employment Action Manual quickly and effectively.

Ability to perform in-depth, confidential, and sensitive investigations.

General knowledge of the legal process as it pertains to the prosecution of criminal cases and any legal court proceedings which may take place.

Working knowledge of the Cook County rules, regulations and operating procedures as it pertains to both Human Resources and any investigative processes.

Ability to be confidential, discreet, thorough, and objective; display sound judgment.

Skill in organizing facts and information from others.

Ability to elicit facts and information from others.

Ability to be self-motivated, in addition to working well with others.

Ability to demonstrate leadership, speak publicly and articulate issues and concerns regarding confidential issues of investigation.

Ability to compose written reports and records of all work undertaken and facts disclosed in connection with the above duties.

Always maintain a professional appearance and attitude. Ability to always remain composed, particularly for the purpose of gathering and dispatching information accurately and efficiently.

Ability to sit for extended periods of time working at a computer terminal.

Advanced proficiency in the use of computers and standard software such as Microsoft Word, Excel, and Access; ability to prepare graphs, charts, tables, and other illustrative documents.

Skill and accuracy in the control, organization, and maintenance of files and records according to various methods.

Minimum Qualifications

Possession of a bachelor’s or higher degree from an accredited college or university.

Possess two (2) or more years of professional work experience issuing law enforcement credentials and conducting or assisting in background investigations, obtained within the last five (5) years.

Possession of a current Law Enforcement Agency Data Systems (LEADS) certification  OR  the ability to obtain certification within two (2) months of starting employment  AND  maintain certification every two (2) years, as required.

Possession of a valid Driver’s License, proof of vehicle insurance and the ability to operate a motor vehicle.

Advanced proficiency in Microsoft Word, Excel, Access, and Outlook.

Ability to sit for extended periods of time working at a computer terminal.

Preferred Qualifications

Possession of a master’s degree, from an accredited college or university, in Criminal Justice, Public Administration, Human Resources, Organizational Behavior or a closely related field.

Possession of a current Law Enforcement Agency Data Systems (LEADS) certification.

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee’s normal line of work.

** Article EE, Civilian Recruitment and Selection Process, of the Sheriff’s Employment Action Manual (SEAM), applies to this employment process and can be found at the following link:

Please note that there are no remote job opportunities, all positions are located onsite .

The Cook County Sheriff’s Office prohibits all unlawful discrimination in its hiring and promotional process.

All Cook County Sheriff’s Office employees must apply on the internal employment page to be considered; the application may be accessed via the SheriffNet site.

*Note: All Internal Applicants are subject to Cook County Promotional salary rules if selected.

I Certify that no Political Reasons or Factors were considered in any decision I made or action I took related to this Employment Action.Further, I do not know of or have any reason to believe that anyone else considered or took action based on Political Reasons or Factors with respect to this Employment Action.