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HR Total Rewards Specialist

3 months ago

Virginia Beach, United States Petroplan Europe Limited Full time
Job Title: HR Total Rewards Specialist
Location: Arlington, VA 100% On-Site
Job Type : Direct Hire
The HR Total Rewards team is responsible for delivering US domestic and global programs including compensation, mobility, health, pension/retirement, time away from work, wellness, and more to our employees.
We're looking for someone who wants to grow their career and initially be the primary Subject Matter Expert for the time away programs domestically and globally. As a Total Rewards Specialist, you will play a pivotal role in being a part of the Total Rewards team, as well working to support our key business partners and of course, our employees.
The ideal candidate will be comfortable in an environment that is constantly growing and evolving and building new ways to do business. You'll bring your experiences with workers compensation, disability, family and other leave policies, and an ability to learn and be part of creating new Total Rewards programs and projects including vendor implementations, compensation, and process improvements. You'll have exceptional communication skills, and the ability to navigate complex situations that require organization and attention to detail.
General Description Duties/Responsibilities:
  • Administer domestic and international employee leaves, including Paid Family Leaves, Short- and Long-Term Disability, ADA, personal leaves, Workers' Compensation and other applicable state and federal leave programs domestic and global
  • Collaborate with employees, managers, and HR and payroll to ensure accurate and timely processing of leave requests
  • Modify and update procedures to coordinate with laws and regulations, to ensure company policies align with current legislation
  • Draft communications to employees
  • Act as a point of contact for employees seeking information on policies and procedures.
  • Conduct training sessions to educate employees and managers on topics. Collaborate with team members, HR Business Partners, and Payroll to ensure seamless coordination of leave-related or other processes.
  • Work closely with external vendors, as needed, to manage administration
  • Respond to employee benefits questions and resolve issues using root cause analysis
  • Coordinate with vendors to ensure proper services are provided to the employees and to the company
  • Support the annual open enrollment and compensation cycle processes.
  • Participate in the annual review and design of programs
  • Evaluate and revise internal processes to reduce costs and increase efficiency.
  • Oversee maintenance of employee Total Reward files, maintain Total Rewards database and update employee records
  • Help to perform plan audits and review data accuracy
  • Other duties or projects as needed

Qualifications:
  • Bachelor's degree in human resource management or related field preferred
  • Two to three years of experience related leave of absence administration in an HR setting
  • Strong understanding of federal and state and global leave regulations, filings and compliance requirements, affecting leaves
  • Computer proficiency and technical aptitude including Excel, PowerPoint; experience with HRIS and benefits databases
  • Strong project management skills showcasing organizational and planning skills
  • Proven ability to work effectively in a team environment and collaborate across teams.
  • Ability to manage several complex projects simultaneously in a fast paced and changing environment.
  • Strong analytical skills and a fundamental knowledge of compensation and benefit programs
  • Ability to handle administration of leave and other benefit programs/project including implementations or sunsetting of programs.
  • Excellent written and verbal communication skills
  • Performs other related duties as assigned

Preferred Qualifications:
  • The ideal candidate will have prior experience administering leave programs and a fundamental knowledge of administration of compensation cycles, health and welfare plans (e.g. medical, dental, vision, , life insurance, etc.), wellness programs, retirement plans
  • Experience administering and implementing benefits in an HRIS, such as ADP Workforce Now, WorkDay or similar system would be an asset.
  • Strong interpersonal and communication skills, with the ability to effectively communicate complex information to a diverse workforce.
  • Attention to detail, with proven analytical and problem-solving skills
  • Proficient in time management, effectively prioritizing and meeting deadlines with minimal supervision.
  • Ability to work overtime, weekends or to accommodate a different time zone may be needed
  • Benefit or compensation certifications or some classes toward certification
  • Physical Requirements
  • Prolonged periods sitting at a desk and working on a computer
  • Must be able to lift up to 15 pounds at a time
  • Requirements listed would be obtained through a combination of industry relevant job experience, internship experiences and or schoolwork/classes/research.

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.