Secretary (Executive Staff Assistant), NB-0318-IV (TEMP NTE 6 MONTHS)
Found in: Talent US 2 C2 - 1 week ago
Summary
As a Secretary (Executive Staff Assistant), you will assist executives and/or senior leadership with operation and coordination of all office and administrative functions for Midsize and Community Bank Supervision.Midsize and Community Bank Supervision (MCBS)
Denver, CO; Chicago, IL or alternative location
Duties
As a Secretary (Executive Staff Assistant), you will: Serve as an office manager, ensuring efficiency in the administration of office policies, practices, and procedures, recommending changes. Provide guidance on office practices, develop training sessions on correspondence, telephone techniques, and other office/administrative functions. Receive visitors and screen all calls to executives or appropriate staff members. Maintain a tracking system to correlate the many details involved in forward planning, arranging work, and providing follow-through for activities. Schedule appointments, meetings, conferences, and briefings with the banking industry; federal, state, and local government agencies; public interest groups; outside legal counsel; the press, members of Congress; and the general public. Serve as a liaison between executive and staff members, providing or requesting feedback on programs, policies, projects, and problems. Arrange special and recurring meetings with OCC district and Washington office executive staff. Develop agendas, make travel arrangements, and compile background information to be used for meetings. Finalize a variety of narrative and statistical reports, letters, and memorandums. Compose correspondence of a general administrative nature for signature. Coordinate budget documents for the assigned office. Gather data on travel, conferences, training, and other major expenditures, format date, develop a system to monitor expenses, and reconcile accounts.-
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