Administrative Assistant

1 week ago

Toronto, United States McClintock Full time
Overview:The administrative assistant plays a crucial role in facilitating the efficient operation of the office by providing comprehensive administrative and clerical support. This role is vital for maintaining organization communication and productivity within the workplace.Key Responsibilities:
  • Manage and coordinate daily schedules appointments and meetings
  • Handle incoming calls emails and other communications and respond appropriately
  • Prepare and edit correspondence communications presentations and other documents
  • Organize and maintain files records and databases
  • Assist in the preparation of reports invoices and other administrative tasks
  • Perform data entry and maintain accurate records of various information
  • Coordinate and assist with office supplies and equipment maintenance
  • Assist with travel arrangements and expense report documentation
  • Provide support to visitors and clients ensuring a professional and welcoming experience
  • Conduct research and compile data to support office initiatives and projects
  • Handle confidential information in a professional and discreet manner
  • Assist with additional administrative tasks and projects as needed
Required Qualifications:
  • High school diploma or equivalent; associate s degree preferred
  • Proven experience in an administrative support role
  • Proficiency in Microsoft Office suite (Word Excel Outlook PowerPoint)
  • Excellent written and verbal communication skills
  • Strong organizational and multitasking abilities
  • Attention to detail and accuracy in all work
  • Ability to maintain confidentiality and exercise discretion
  • Customer serviceoriented with a professional and courteous demeanor
  • Strong time management and prioritization skills
  • Ability to work independently and as part of a team
  • Experience in coordinating travel arrangements and handling expense reports
  • Knowledge of basic accounting principles is a plus
  • Familiarity with office equipment and basic troubleshooting
  • Ability to adapt to changing priorities and deadlines
  • Strong desire to learn and grow within the administrative field

organization,communication,microsoft office,scheduling,customer service,time management

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