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Administrative Coordinator

2 months ago

Toronto, Ohio, United States McClintock Full time
About the Role:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at McClintock. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office by providing comprehensive administrative and clerical support.

Key Responsibilities:
  • Calendar Management: Manage and coordinate daily schedules, appointments, and meetings to ensure seamless communication and productivity within the workplace.
  • Communication and Correspondence: Handle incoming calls, emails, and other communications, and respond appropriately to maintain a professional and courteous demeanor.
  • Document Preparation: Prepare and edit correspondence, communications, presentations, and other documents to ensure accuracy and attention to detail.
  • File Management: Organize and maintain files, records, and databases to ensure easy access and retrieval of information.
  • Administrative Tasks: Assist in the preparation of reports, invoices, and other administrative tasks to support the office initiatives and projects.
  • Data Entry and Record-Keeping: Perform data entry and maintain accurate records of various information to ensure compliance and accuracy.
  • Office Supplies and Equipment: Coordinate and assist with office supplies and equipment maintenance to ensure a smooth and efficient work environment.
  • Travel Arrangements: Assist with travel arrangements and expense report documentation to ensure timely and accurate processing.
  • Visitor Support: Provide support to visitors and clients, ensuring a professional and welcoming experience.
  • Research and Data Compilation: Conduct research and compile data to support office initiatives and projects.
  • Confidentiality and Discretion: Handle confidential information in a professional and discreet manner to maintain trust and confidentiality.
  • Additional Tasks: Assist with additional administrative tasks and projects as needed to support the office operations.
Required Qualifications:
  • Education: High school diploma or equivalent; associate's degree preferred.
  • Experience: Proven experience in an administrative support role.
  • Technical Skills: Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
  • Communication Skills: Excellent written and verbal communication skills.
  • Organizational Skills: Strong organizational and multitasking abilities.
  • Attention to Detail: Attention to detail and accuracy in all work.
  • Confidentiality: Ability to maintain confidentiality and exercise discretion.
  • Customer Service: Customer service-oriented with a professional and courteous demeanor.
  • Time Management: Strong time management and prioritization skills.
  • Teamwork: Ability to work independently and as part of a team.
  • Travel Coordination: Experience in coordinating travel arrangements and handling expense reports.
  • Accounting Knowledge: Knowledge of basic accounting principles is a plus.
  • Office Equipment: Familiarity with office equipment and basic troubleshooting.
  • Adaptability: Ability to adapt to changing priorities and deadlines.
  • Desire to Learn: Strong desire to learn and grow within the administrative field.

organization, communication, Microsoft Office, scheduling, customer service, time management