Administrative Asst I Clinic Clerk

4 months ago


Denton, United States Texas Department of Aging & Disability Services Full time
Job Description:
Administrative Asst I

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.
The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state.
The state of Texas offers many benefits to employees. HHSC is a qualifying organization for the Federal Public Service Loan Forgiveness Program, which forgives the remaining balance on college student Direct Loans after making qualifying monthly payments. We also offer excellent health benefits, a lifetime monthly retirement annuityas well as (k) and Programs under the Employees Retirement System of Texas.
If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you

The Clinic Clerk is appointed by and responsible to the Administrative Assistant for Medical Services. The Clinic Clerk is responsible for assisting with the organization of on campus medical clinics and providing clerical support to the medical providers. Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties assigned.

1. Charts pick up and return – pick up can be several times per day.
2. Typing, formatting and saving all APS’s in the appropriate drives and distributing copies. This is one of the most time consuming, 30 minutes
3. Completing dental history forms for sedation.
4. Filling out x-ray, consults, labs and diet request for any orders written daily in the clinic. Including data forms for CT, MRI, Dental, Mammograms.
5. Completing all routine lab slips, x-ray, and EKG forms monthly. This is done monthly but still takes up to 2 hours.
6. Filling out new patient paperwork for specialty offices.
7. Assisting in assuring Sedation and NPO orders are written and consents obtained / all disciplines have signed and are turned in.
8. Faxing orders to the appropriate location.
9. Retrieving med profiles thru IRIS as needed.
10. Retrieving results from Caregate as needed.
11. Ordering of supplies / turning in work orders.
12. Filing copies of all documents in the clinic files.
13. Delivering forms to the appropriate location such as labs, consults, x-rays etc.
14. Picking up doctor’s incoming mail / checking Infirmary box.
15. Answer phone – constant.
16. Entering information into RADS for injury reports.
17. Filing progress notes / orders on charts.
18. Scanning of all documents that process through the clinic and renaming all documents once scanned. Turn in originals to client records.
21. Searching and obtaining of information not located in charts.
22. Assuring all follow ups are done as ordered by Provider.
23. Preparing / faxing medical packets to community PCP for community transfers.
25. Tracking of:
a. All consults
b. Chronic care
c. Moses (new duty)
d. Diet orders
e. Labs
f. X-ray’s
g. APS
h. In future (colonoscopies/Pap’s) (new duty)
Assist in all areas needed in IRIS
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Knowledge Skills Abilities:
Documented experience in clerical/administrative support work.
Experience in the use of personal computers including Word, Excel, IRIS and Outlook.
Knowledge of medical coding, terms and practices
Experience in obtaining vital signs.
Experience with IRIS
Ability to communicate effectively
Ability to multi-task

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