Office Coordinator

3 weeks ago

Chesapeake, United States City of Chesapeake Full time

Job Description

Are you detail oriented, task driven, and love helping people? If yes, this job might be for you

The Office Coordinator position provides administrative support to the Public Utilities Director, Deputy Director, and supplemental support to five divisional administrators. The position requires excellent attention to detail, self-motivation, ability to communicate with customers and employees in all aspects of city government and provide appropriate follow-up on work tasks.

The Office Coordinator position is responsible for assisting, leading, and performing organizational functions and complex administrative office tasks. The job class works within a general outline of work to be performed and develops work methods and sequences under general supervision. The position performs clerical and technical tasks requiring a wide range of procedures and requiring an understanding of an emergency operations division with multiple dynamic functions.

Typical tasks of the Office Coordinator include:Interacts with employees, customers, vendors, contractors, and the public to provide information, resolve complaints, direct individuals to appropriate personnel, or take and relay messages.Provides scheduling, development of work procedures and guidelines to promote efficiency.Makes appointments and sets up/coordinates meetings.Performs specialized office procedures such as taking and transcribing dictation or meeting minutes/notes, creating forms, professional business letters and tables, prepares routine and specialized reports, correspondence, and newsletters, as well as, preparing power point presentations, charts, or technical and statistical reports for presentation to the City Council, City Manager, the public, and other City staff.Creates requisitions in Peoplesoft, the City’s financial system, for supplies.
Will perform other tasks as assigned.

In return for your expertise, you’ll enjoy excellent benefits and unlimited opportunities to learn and grow. Come be a part of our dynamic and diverse operational team

Please browse our for a full list of benefits and employee perks.

Required Qualifications VOCATIONAL/EDUCATIONAL REQUIREMENT:
Requires any combination of education and experience equivalent to an associate’s degree in word processing, secretarial skills, or a closely related field.

EXPERIENCE REQUIREMENT:
In addition to satisfying the vocational/education standards, this class requires a minimum of two years of full-time equivalent experience in administrative support.

SPECIAL REQUIREMENTS:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Preferred Qualifications Diverse experience in customer service, public service and utilities administration.

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