Project Coordinator

4 weeks ago

Chesapeake, United States Frontier Technology Inc. Full time

Overview:
At FTI, we are united by one common mission; supporting those that protect our nation so they can make the best-informed decisions during critical moments when seconds count. We want you to bring your passion and expertise to contribute to that essential mission. We strive to incorporate our values to create a culture of collaboration and trust, where you can share your ideas and innovate. If you are inspired by making a positive impact through developing data driven solutions, FTI would appreciate the opportunity to learn more about you.

We are hiring a part-time (up to 50%) Project Coordinator to manage travel, procurement, and other related processes for a project supporting the Missile Defense Agency. FTI provides range support services for ballistic and hypersonic test missions at DoD, NASA, and other agency ranges around the world. We cover mission planning, networks and systems engineering, telemetry, data and voice communications, logistics, and cybersecurity aspects of missile testing.

**Responsibilities**:
Provide support to operations project management. Perform operational support including travel management processes, coordination and tracking of materials and ODC purchases, budget review/cost analysis, and support to project cost forecasting, management and reporting. Communicate any issues, problems, or additional information to project managers and project stakeholders and recommend solutions. Monitor and evaluate project timeline and activity and report on progress to project managers and leadership.
- Coordinate with the PM and PCAs to update forecasts in Cost Tracking tools and Revenue Forecast reports.
- Prepare, route, track and disseminate Travel Authorization Requests (TARs).
- Coordinate with travelers to complete Expense Reports (ERs), review monthly revenue, and confirm accurate invoicing.
- Prepare, route, track and manage end-to-end processes for procuring materials and ODCs, starting with Requisitions (RQs) and continuing through approval, Purchase Orders (POs), order tracking and confirmation (DD-250s), and ending with monthly revenue capture and invoicing.
- Coordinate with PCAs to identify the reason for variances between monthly revenue forecast and actual expenditures.
- Support the PM by performing quality assurance checks between project trackers and corporate systems.
- Support the PM with preparation of customer deliverables.
- Coordinate with PCAs to track, monitor, and analyze current project funding based on updated forecasts and expenditures including what-if analysis due to surge or reductions.
- Support the PM by monitoring status of vendor invoices to ensure they are processed, approved and delivered in a timely manner to include execution of DD-250s.
- Identify areas of improvement or best practices to drive an efficient execution of project travel, materials, and ODCs expenditures.

Education/Qualifications:

- Bachelor's Degree and a minimum of 3-5 years’ related experience is required.
- Prefer at least two (2) years of experience supporting Department of Defense programs/projects.
- Must be a U. S. Citizen with the ability to obtain/maintain a security clearance.
- Strong analytical, financial management, and organizational skills with a keen attention to detail.
- Excellent written and oral communication skills.
- Proficient in Microsoft Excel and other MS Office products.
- Experience with Corporate accounting systems.
- Experience with Vena, CostPoint and/or Cognos highly desired.

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