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Front Desk Representative

2 months ago

Philadelphia, United States Bela Brand Bat Full time

Job Title: Front Desk Representative

Location: Philadelphia PA

Company: Bela Brand Bat

Job Type: Fulltime

Job Description: As a Front Desk Representative you will be the first point of contact for our clients. Your primary responsibilities will include greeting and assisting visitors answering and directing phone calls managing schedules and performing various administrative tasks. You will play a crucial role in creating a positive impression of our company.

Responsibilities:

  • Greet and welcome guests as soon as they arrive at the office
  • Answer screen and forward incoming phone calls
  • Ensure the reception area is tidy and presentable with all necessary stationery and materials (e.g. pens forms and brochures)
  • Provide basic and accurate information inperson and via phone/email
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook issue visitor badges)
  • Order front office supplies and keep an inventory of stock
  • Update calendars and schedule meetings
  • Arrange travel and accommodations and prepare vouchers
  • Perform other clerical receptionist duties such as filing photocopying transcribing and faxing

Requirements:

  • Proficiency in Microsoft Office Suite
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and timemanagement skills with the ability to prioritize tasks
  • Customer service attitude