Assistant Chief of Fiscal/Administrative Services(Office/On-site)

Introduction

Do you want to utilize your skills and make a difference? Are you looking to take the next step in your career? If so, please read on to learn more about this exciting opportunity The , Department of Mental Health and Addiction Services () is currently seeking a qualified and experienced individual for the position of . Position Highlights: FACILITY:  Connecticut Valley Hospital () TEAM:  CEO Management Team LOCATION:  Middletown, CT SCHEDULE:  Full-time, 1st Shift, Monday - Friday, 8:30am - 5:00pm POSITION NUMBER:  76450 What We Can Offer You: Visit our new page The opportunity to work for a Forbes top company: 'Forbes' - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule. Professional growth and development opportunities. A healthy to all employees.  Discover The Opportunity To: Engage in a rewarding career; Showcase your talents in a meaningful role; Thrive in an exciting environment;  Provide support to a division that is passionate about the work we do; Work together in a collaborative team environment.

The Role:

This position is accountable for budget preparation and management for the CVH Hospital, River Valley Services and Whiting Forensic Hospital at higher levels, which also includes participation in planning and policy decisions.

Job duties include, but are not limited to:

Supervision of the agency's or facility's general fund accounting; includes maintenance of accounts (EDP or manual); Comptroller reconciliations; internal reconciliations; subsidiary accounts; payment lists; financial statements and reports; petty cash. Accountability for or supervision of the purchasing of supplies, equipment and contractual services including preparation and revision of specifications, selecting sources of supply, obtaining and evaluating formal written bids, issuing purchase orders, analyzing price trends. Supervision of the payroll function.  About Us: DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve. CVH's vision and mission is to promote recovery through collaborative, compassionate, and culturally competent treatment in a safe, healthy, and caring environment. We provide trauma informed gender responsive treatment that empowers individuals to manage recovery, improve quality of life and return to the community. The goal of River Valley Services is to provide the highest quality crisis intervention, case management, and residential and clinical services to adult citizens, 18 years of age and older, who suffer from serious mental disorders and who lack the financial means to secure such services in the private sector. RVS offers short term respite residential services, community support programs, a mobile crisis response team, jail diversion programs and various other supportive services. Whiting Forensic Hospital specializes in providing inpatient services to individuals involved in the criminal justice system. The hospital consists of 91 maximum security beds and 138 enhanced security beds. Services are provided to individuals who are admitted under the following categories: Psychiatric Security Review Board commitment, Criminal court order for restoration of competency to stand trial, Civil commitment (voluntary or involuntary) and Transfer from the Department of Correction (during period of incarceration or at end of sentence). Discharge options are dependent on legal status and the purpose of admission. We hope you take this opportunity to continue your career with us and make a difference

Selection Plan

FOR ASSISTANCE IN APPLYING:Please or our Applicant Tips on How to Apply To Apply: In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system. In order to comply with , the State of Connecticut is no longer asking for resumes during the initial application process. All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to . This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Important Next Step Information for After You Apply: Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. Note:  At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. Read through this helpful link to  . Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at . For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. Connect With Us: Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Julie Barker via email at .

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for assisting in the administration of the administrative programs and operations of the agency.

EXAMPLES OF DUTIES

Assists in directing staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis; Assists in coordinating, planning and managing activities; Formulates program goals and objectives; Develops or assists in development of related policy; Reviews fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures; Evaluates staff; Directs or assists in the direction of budget management function; Maintains contacts with and acts as liaison to individuals within and outside of state who might impact on program activities; Advises agency head regarding fiscal and administrative matters; Assists EDP experts in planning and implementation of financial aspects of EDP systems; Utilizes EDP systems for financial records, reports and analyses; Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; Leads the recruitment and hiring of staff, including outreach, interview and selection; May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping; In a facility or institution may ensure conformance with related standards of JCAH, OSHA, Environmental Protection and other regulatory agencies; May direct a program of internal and/or external audit; Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of and ability to apply management principles and practices; and ability to understand and apply relevant state and federal laws, statutes and regulations; principles and practices of public administration with special reference to governmental budget management and governmental accounting; Knowledge of principles and procedures of personnel, payroll, purchasing, grant administration and contract administration; Considerable interpersonal skills; oral and written communication skills; Considerable ability in preparation and analysis of financial and statistical reports; Ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, personnel, payroll, purchasing) at least one (1) of which must be an accounting function. 

NOTE: See addendum for descriptions of these fiscal/administrative functions.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been supervising professional level staff.

NOTE: For state employees this experience is at the level of a Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

Experience in accounting and budgeting in a large hospital or healthcare setting. Experience performing complex financial analysis and reporting such as expenditure projections, overtime patterns, cost/benefit analysis. Experience using technology for transparency and/or operational efficiencies. Experience with cost containment / strategic use of limited financial resources. Experience with optimizing staffing plans. Experience with determining appropriate staffing levels and coordination of staff. Experience with staff supervision in a union environment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Overview

Employee Benefits As a State of Connecticut employee you may be entitled to a host of benefits that are not only attractive, but also may be portable should your career bring you to other avenues of state service. From 13 paid holidays to accruing vacation time, being a State of Connecticut employee not only gives you the opportunity to make a difference in someone’s life, but the time to enjoy your own. Listed below are just some of the benefits the State of Connecticut offers depending on the position you hold: Health & Dental Insurance Accrued Vacation, Personal and Sick Leave (Subject to the appropriate bargaining union contract or state statute and regulations.) Retirement Plan Group Life Insurance Supplemental Benefits Voluntary Defined Contribution Plans Flexible Spending Accounts (Dependent Care Program, Medical Flexible Spending, and Qualified Transportation) Supplemental Benefits Programs (Auto and Home Insurance, plus Short and Long Term Disability) Life Insurance State of CT Tuition Reimbursement Program Holidays

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