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Assistant Chief of Fiscal/Administrative Services

4 months ago

Middletown, United States State of Connecticut Full time

Introduction

The , is recruiting for an within the Fiscal Services Unit. This position will support the Agency’s six (6) divisions, , , , , , and in a wide range of financial and fiscal services. This position is located at 1111 Country Club Road, Middletown, CT.

AS A STATE EMPLOYEE, CONTINUE TO ENJOY:

Visit our new page The opportunity to work for a Forbes top company: 'Forbes' - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule Professional growth and development opportunities A healthy to all employees Position Highlights  This is a full time, 40 hours per week position, onsite with the option to telework, Monday through Friday. In collaboration with the Agency's Chief of Fiscal/Administrative Officer, this role will help lead the Fiscal Services Unit at DESPP, which encompasses approximately 50 employees working in the following subunits: Business Office (Purchasing / Accounts Payable / Asset Management / Fleet Operations), Budget Unit (State Accounting / Appropriations/ Capital), Grants & Special Funding (Accounting / Rate Setting), Accounts Receivable, Contract Management and Payroll/Kronos.  The primary role of this position will be responsibility for fiscal management of general fund appropriations, governmental accounting and expenditure forecasting for funds in excess of $200M annually and direct oversight of the Business Office. This includes but is not limited to: Managing the general fund biennium budget development, financial analysis for executive management, the Office of Policy and Management and the Office of Fiscal Analysis. Adherence to state and federal laws, regulations and statutes in managing state and federal funds. Serving as liaison internally and externally to successfully implement new programs, funding or other initiatives. Data systems to prepare audience-specific fiscal and statistical analysis including spending trends; and Managing staff including review of practices and procedures to identify opportunities to create business and operational efficiencies. If this sounds like you and you would love the opportunity to serve the citizens of Connecticut in this critical financial role, then we invite you to apply. About Us DESPP is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance and scientific services utilizing enforcement, prevention, education and state of the art science and technology.

Selection Plan

Before you apply: In order to be considered for this job opening you must be a current State of CT employee for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified.  Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system. All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to . For assistance in applying, please or our Applicant Tips on How to Apply Important information for after you apply: Candidates selected for an interview must provide the following at the time of interview: State Employees Two (2) most recent performance evaluations Completed CT-HR-13 Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. Any pending disciplinary history within the past 2 years and review of attendance records are also considered in this selection process. Click to complete the Criminal Convictions addendum (CT-HR-13). The CT-HR-13 can also be found on the by typing in "CT-HR-13" into the "Search Department of Administrative Services" search field. This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit. Questions about this position should be directed to Nicholas Naples at .

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for assisting in the administration of the administrative programs and operations of the agency.

EXAMPLES OF DUTIES

Assists in directing staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis; Assists in coordinating, planning and managing activities; Formulates program goals and objectives; Develops or assists in development of related policy; Reviews fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures; Evaluates staff; Directs or assists in the direction of budget management function; Maintains contacts with and acts as liaison to individuals within and outside of state who might impact on program activities; Advises agency head regarding fiscal and administrative matters; Assists EDP experts in planning and implementation of financial aspects of EDP systems; Utilizes EDP systems for financial records, reports and analyses; Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation; Leads the recruitment and hiring of staff, including outreach, interview and selection; May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping; In a facility or institution may ensure conformance with related standards of JCAH, OSHA, Environmental Protection and other regulatory agencies; May direct a program of internal and/or external audit; Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of and ability to apply management principles and practices; and ability to understand and apply relevant state and federal laws, statutes and regulations; principles and practices of public administration with special reference to governmental budget management and governmental accounting; Knowledge of principles and procedures of personnel, payroll, purchasing, grant administration and contract administration; Considerable interpersonal skills; oral and written communication skills; Considerable ability in preparation and analysis of financial and statistical reports; Ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, personnel, payroll, purchasing) at least one (1) of which must be an accounting function. 

NOTE: See addendum for descriptions of these fiscal/administrative functions.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been supervising professional level staff.

NOTE: For state employees this experience is at the level of a Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

Experience with CORE Financials and State Fiscal Policies; Experience using financial information systems including ORACLE Peoplesoft; Experience with financial auditing; Experience in public sector budgeting and accounting; Experience interpreting federal and state laws and regulations; Experience creating business and operational efficiencies;  Experience developing financial analysis and reports.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Overview

Employee Benefits As a State of Connecticut employee you may be entitled to a host of benefits that are not only attractive, but also may be portable should your career bring you to other avenues of state service. From 13 paid holidays to accruing vacation time, being a State of Connecticut employee not only gives you the opportunity to make a difference in someone’s life, but the time to enjoy your own. Listed below are just some of the benefits the State of Connecticut offers depending on the position you hold: Health & Dental Insurance Accrued Vacation, Personal and Sick Leave (Subject to the appropriate bargaining union contract or state statute and regulations.) Retirement Plan Group Life Insurance Supplemental Benefits Voluntary Defined Contribution Plans Flexible Spending Accounts (Dependent Care Program, Medical Flexible Spending, and Qualified Transportation) Supplemental Benefits Programs (Auto and Home Insurance, plus Short and Long Term Disability) Life Insurance State of CT Tuition Reimbursement Program Holidays