Administrative Support Assistant

1 week ago

Newburyport, United States U.S. Department of the Interior Full time

Clarification from the agency

Open to all U.S. Citizens. ICTAP/CTAP eligibles.

Duties

As a Administrative Support Assistant your duties will include, but are not limited to, the following:

Greets visitors, answers telephone, responds to general inquiries and provides guidance, information and/or directions to the public. Assists with updating and maintaining refuge web sites, general email inbox and phone lines. Performs administrative and clerical tasks using word processing, spreadsheet, database management, graphics (charts), and communications software. Prepares, maintains, and ensures accuracy of time and attendance reports through the electronic time and attendance system. Coordinates with Regional Payroll Coordinator on payroll problems. Within limits of delegated warranted authority, purchases necessary supplies and services by proper procurement methods

Requirements

Conditions of Employment

Must be a U.S. Citizen or National. Resume (See "Required Documents"). Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all information is provided on resume. Eligibility and Supporting documents - You will ONLY be considered for the eligibilities that you select "yes" to AND submit the required supporting documentation, as listed in the Required Documents section. Suitability for employment, as determined by background investigation Driver's License: Selectees MAY be required to possess and maintain a valid State driver's license at all times during their tenure. Uniform: Official U.S. Fish and Wildlife Service uniform MAY be required. Probationary Period: Selectees may be required to successfully complete a probationary period. Individuals assigned male at birth after 12-31-59 must be registered for Selective Service. To verify registration visit SSS.gov.

Qualifications

Only experience and education obtained by 10/09/2024 will be considered.

In order to qualify for this position you must possess the Minimum Qualification.

Minimum Qualification [GS-05]
One year specialized experience that is equivalent to at least the next lower grade level (GS-04) in the Federal service. This experience has equipped me with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position and is typically in or related to the position to be filled. Specialized experience includes: 1) assisting in administrative functions (payroll, personnel, travel, and/or correspondence); 2) using various office procedures and equipment (spreadsheets computer hardware, database, etc.); 3) assisting in compiling budgetary data; 4) assisting with procurement procedures. NOTE: Your resume must contain sufficient detail of this level of work, i.e., complete begin/end dates, hours worked per week, duties performed, etc. for each timeframe for consideration.
OR
Successfully completed 4 years of education above high school from an accredited business, secretarial or technical school, junior college, college or university. (One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school). NOTE: Transcripts required.
OR
A combination of education and experience as listed above. [Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience]. NOTE: Transcripts required, and your resume must contain sufficient information, e.g., complete begin/end dates, work schedule, duties performed, etc., for each period of work for consideration to meet this standard.

Minimum Qualification [GS-06]
One year specialized experience that is equivalent to at least the next lower grade level (GS-05) in the Federal service. This experience has equipped me with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position and is typically in or related to the position to be filled. Specialized experience may include: performing administrative functions (payroll, personnel, travel, and/or correspondence); using various office procedures and equipment (spreadsheets computer hardware, database, etc.); compiling budgetary data; assisting with procurement procedures. NOTE: Your resume must contain sufficient detail of this level of work, i.e., complete begin/end dates, hours worked per week, duties performed, etc. for each timeframe for consideration.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP): Department of Interior (DOI) Career Transition Assistance Plan (CTAP) procedures apply in filling this vacancy. CTAP/ICTAP provides placement assistance to permanent Federal employees who are surplus, displaced, or involuntarily separated. Applicants claiming CTAP/ICTAP eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location with their application. To be considered under CTAP/ICTAP, applicants must be well-qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), score at least 85 on the assessment questionnaire, and be able to perform the duties of the position upon entry. For information on CTAP and ICTAP click

Education

PROOF OF EDUCATION: All applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name. If any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution's registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of units. Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.

PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education. For further information, visit:

  • Administrative Support Assistant

    7 days ago

    Newburyport, United States U.S. Fish And Wildlife Service Full time

    As a Administrative Support Assistant your duties will include, but are not limited to, the following: Greets visitors, answers telephone, responds to general inquiries and provides guidance, information and/or directions to the public. Assists with updating and maintaining refuge web sites, general email inbox and phone lines. Performs administrative...

  • Administrative Assistant

    3 days ago

    Newburyport, Massachusetts, United States Ultimate Staffing Full time

    Ultimate Staffing is seeking a highly skilled Receptionist to join our esteemed client's team in Newburyport, MA.This is an excellent opportunity to work in a dynamic environment and potentially transition into a permanent position.Position Overview:The Receptionist will provide vital administrative and operational support for the front desk operations at...

  • Administrative Assistant

    7 days ago

    Newburyport, Massachusetts, United States Ultimate Staffing Full time

    {"h1": "Receptionist Opportunity at Ultimate Staffing", "p": "We are excited to present a temporary to hire opportunity for a Receptionist position with one of our esteemed clients in Newburyport. This role offers an excellent chance to join a dynamic team and potentially transition into a permanent position.", "ul": [{"li": "Location: Newburyport, MA (100%...

  • Healthcare Administrative Assistant

    4 weeks ago

    Newburyport, Massachusetts, United States Anna Jaques Hospital Full time

    Job Title: Healthcare Administrative AssistantCompany: Anna Jaques HospitalJob Type: RegularTime Type: Full timeWork Shift: DayFLSA Status: Non-ExemptAbout the Company: Anna Jaques Hospital is a prominent healthcare provider committed to delivering exceptional care to patients and fostering a supportive environment for staff and the community.Job...

  • Systems Administrator

    6 days ago

    Newburyport, Massachusetts, United States UFP Technologies Full time

    Job Title: Systems AdministratorAbout the Role:The Systems Administrator will play a key role in our day-to-day IT operations, ensuring the smooth and efficient functioning of our company's technology assets. This role involves not just maintaining our systems but actively enhancing them to improve the confidentiality, integrity, and availability of...

  • Payroll Administrator

    3 weeks ago

    Newburyport, United States UFP Technologies Full time

    Job DescriptionJob DescriptionAbout UFP Technologies: UFP Technologies is a designer and custom manufacturer of comprehensive solutions for medical devices, sterile packaging, and other highly engineered custom products. UFP is an important link in the medical device supply chain and a valued outsource partner to most of the top medical device manufacturers...

  • Payroll Administrator

    2 months ago

    Newburyport, United States UFP Technologies Full time

    Job DescriptionJob DescriptionAbout UFP Technologies: UFP Technologies is a designer and custom manufacturer of comprehensive solutions for medical devices, sterile packaging, and other highly engineered custom products. UFP is an important link in the medical device supply chain and a valued outsource partner to most of the top medical device manufacturers...

  • Systems Administrator

    4 weeks ago

    Newburyport, United States UFP Technologies Full time

    Job DescriptionJob DescriptionAbout UFP Technologies: UFP Technologies is a designer and custom manufacturer of comprehensive solutions for medical devices, sterile packaging, and other highly engineered custom products. UFP is an important link in the medical device supply chain and a valued outsource partner to most of the top medical device manufacturers...

  • Healthcare Support Specialist

    3 weeks ago

    Newburyport, Massachusetts, United States Newburyport Family Practice Full time

    Job SummaryWe are seeking a highly skilled Medical Assistant to join our team at Newburyport Family Practice. As a key member of our healthcare team, you will be responsible for providing administrative and clinical support to ensure the smooth operation of our medical facility.Key Responsibilities:Manage administrative tasks with precision and attention to...

  • Medical Support Professional

    10 hours ago

    Newburyport, Massachusetts, United States Newburyport Family Practice Full time

    Job SummaryWe are seeking a highly skilled Medical Assistant to join our team at Newburyport Family Practice. As a Medical Assistant, you will play a vital role in ensuring the smooth operation of our medical facility.Key ResponsibilitiesProvide exceptional administrative support to our medical staff, including handling patient records, scheduling...

  • IT Security Administrator

    2 days ago

    Newburyport, Massachusetts, United States Rochester Electronics L Full time

    Job Title: IT Security AdministratorRochester Electronics is seeking a highly skilled IT Security Administrator to join our team. As an IT Security Administrator, you will be responsible for identifying, documenting, and developing IT security policies, procedures, tools, and solutions for all Company endpoints.Responsibilities:Create, update, and maintain...

  • Medical Assistant

    2 weeks ago

    Newburyport, Massachusetts, United States Mass General Brigham Full time

    About the RoleWe are seeking a highly skilled Medical Assistant to support our Nephrology team in our Newburyport office. As a Medical Assistant, you will play a vital role in ensuring a smooth patient flow within our community-based physician practice.Key ResponsibilitiesAssist in the examination and treatment of patients under the direction of a physician...

  • Loan Systems Support Specialist

    4 weeks ago

    Newburyport, Massachusetts, United States River Run Services LLC Full time

    Job OverviewRiver Run Services, LLC is dedicated to providing exceptional support to the lending operations of Newburyport Bank and Pentucket Bank. Our collaborative approach under River Run enhances our ability to deliver advanced financial products and services while ensuring operational efficiency.Position SummaryThe Loan Systems Support Specialist will...

  • Medical Assistant

    3 weeks ago

    Newburyport, United States Newburyport Family Practice Full time

    Job DescriptionJob DescriptionWe are seeking a Medical Assistant to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly.Responsibilities:Handle all administrative duties in a timely mannerPerform routine clinical tasks to support medical staffAnswer phones and make...

  • Nursing Assistant

    1 week ago

    Newburyport, Massachusetts, United States Wallick Communities Full time

    About the RoleWe are seeking a skilled Medication Aide to join our team at The Ashford of Mt. Washington, a senior living community in Cincinnati. As a Medication Aide, you will play a vital role in providing high-quality care to our residents, ensuring their safety and well-being.ResponsibilitiesAdminister medications as prescribed and under the direction...

  • Clinical Operations Assistant

    3 weeks ago

    Newburyport, Massachusetts, United States Newburyport Family Practice Full time

    Job SummaryWe are seeking a highly skilled Medical Assistant to join our team at Newburyport Family Practice. As a key member of our healthcare team, you will be responsible for providing administrative and clinical support to ensure the smooth operation of our medical facility.Key Responsibilities:Manage administrative tasks with precision and...

  • Clinical Secretary

    2 weeks ago

    Newburyport, Massachusetts, United States Anna Jaques Hospital Full time

    Job Summary:We are seeking a highly organized and detail-oriented Clinical Secretary to join our team at Anna Jaques Hospital. As a Clinical Secretary, you will play a vital role in ensuring the smooth operation of our medical office, providing exceptional patient care and administrative support to our healthcare team.Key Responsibilities:Administrative...

  • Clinical Support Specialist, Internal Medicine

    4 weeks ago

    Newburyport, Massachusetts, United States Mass General Brigham Full time

    Position OverviewThe Clinical Support Specialist plays a crucial role in ensuring a seamless experience for patients within the Internal Medicine department. This position involves a variety of administrative and customer service tasks aimed at supporting both patients and healthcare providers.Key ResponsibilitiesPatient Interaction: Welcome patients with...

  • Digital Tools Administrator

    1 week ago

    Newburyport, United States Disability Solutions Full time

    Mersen is a global expert in electrical specialties and advanced materials for high-tech industries. Present in 33 countries with 50 industrial sites and 18 R&D centres, Mersen develops custom solutions and supplies key products to meet the new technological challenges that will shape tomorrow's world. For more than 130 years, Mersen has been constantly...

  • Digital Tools Administrator

    5 days ago

    Newburyport, Massachusetts, United States Disability Solutions Full time

    About the RoleMersen is a global leader in electrical specialties and advanced materials for high-tech industries. As a Customer Care Digital Tools Administrator, you will play a critical role in enhancing customer interactions and streamlining processes within the Customer Care department.Key ResponsibilitiesOversee and optimize digital tools to improve...