Administrative Specialist I
2 months ago
Introduction
Make a Difference with DHSS
Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.
We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession.
For more information, please visit today
Summary Statement
As a member of the Records Management unit, this position serves as a liaison between the Division of Public Health and Delaware State Public Archives. Duties include scanning & indexing of vital statistics and state clinic records; researching requested archived medical records; working with state clinics to prepare medical records in accordance with policies established by the Division of Public Health and Delaware State Public Archives; training clinic staff on the proper management of records; maintaining all current forms and procedures; operating state-owned vehicles to deliver/retrieve records throughout the state.
Essential Functions
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
Applies agency laws, rules, regulations, policies and procedures in maintaining and processing agency information. Creates official agency word processing documents; creates and maintains agency databases typically using Access or similar software packages; creates and maintains spreadsheets; creates original presentations using software packages. Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies and procedures. Assures effective coordination of operational functions. Establishes tracking and monitoring systems and conducts follow up to ensure effective resolution of matters. Obtains, organizes and drafts technical and administrative material necessary for public information or departmental use. Collects and compiles data to prepare reports and provide supporting documentation. Analyzes routine operating practices and procedures and makes recommendations to ensure smooth and efficient office operation. Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable documentation of operations, program and project activities. May oversee or supervise lower level employees.
Job Requirements
JOB REQUIREMENTS for Administrative Specialist I Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Six months experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems. Six months experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities. Six months experience in using standard computer software programs for word processing, spreadsheets or databases. Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.-
Clinical Administrative Specialist
4 weeks ago
Boston, United States Dana-Farber Cancer Institute Full timeUnder close supervision, the Clinical Administrative Specialist I provides clinical administrative support to physicians, nurse practitioners, physician assistants and nurses in their clinical practices in support of the Dana Farber Cancer Institute’s mission. The Clinical Administrative Specialist I is a key member of the care team, providing real-time...
-
Documentation Specialist-I
2 weeks ago
Boston, Massachusetts, United States Artech Information System LLC Full timeArtech Information System LLC seeks a skilled Documentation Specialist-I to join their team.As a Documentation Specialist-I, you will be responsible for tracking and reviewing change control documentation, as well as assisting with the editing of quality documents to ensure compliance with regulatory requirements.Key responsibilities include:Tracking and...
-
Grants Administrator I
3 weeks ago
Boston, United States Mass General Brigham Full timeDescription: This is a remote role that can be done in most US states. The Post-Award Grant Administrator I (GA I) is an active member of the Mass General Brigham central research management office and is a primary point of contact for Principal Investigators (PIs) and Department Administrators at Brigham and Women’s Hospital, Massachusetts General...
-
Administrative Coordinator
3 weeks ago
Boston, Massachusetts, United States DelDOT Full timeAbout the RoleThis Administrative Specialist I position serves as a liaison between the Division of Public Health and Delaware State Public Archives, ensuring seamless communication and record management.Key ResponsibilitiesScanning and indexing vital statistics and state clinic recordsResearching and retrieving archived medical recordsPreparing medical...
-
Administrative Specialist
1 week ago
Boston, United States Pfizer Full timeOverall Administrative Support. Calendars, contact and meeting management (internal and external) Manage calendars. Anticipate conflicts and proactively looks to resolve problems in advance. Must be able to provide calendar support across time zones Administrative Specialist, Administrative, Project Management, Specialist, Leadership, Benefits
-
Administrative Specialist
1 week ago
Boston, United States Pfizer Full timeOverall Administrative Support. Calendars, contact and meeting management (internal and external) Manage calendars. Anticipate conflicts and proactively looks to resolve problems in advance. Must be able to provide calendar support across time zones Administrative Specialist, Administrative, Project Management, Specialist, Leadership, Benefits
-
Research Administrator I
2 weeks ago
Boston, Massachusetts, United States Mass General Brigham (Enterprise Services) Full timeJob SummaryMass General Brigham (Enterprise Services) is seeking a highly skilled Research Administrator I to join our team. As a key member of our research management office, you will be responsible for providing exceptional customer service to our distinguished research community and collaborators. Your primary focus will be on managing an assigned...
-
Research Administration Specialist
3 weeks ago
Boston, Massachusetts, United States InsideHigherEd Full timeResearch Administration SpecialistThis role provides technical assistance and skilled administrative support to the Associate Deans of the Faculty, faculty and research administrators. The Research Administration Specialist will support training and onboarding efforts for the university grants management process for external funding, in order to create...
-
Administrative Assistant I
4 days ago
boston, United States ACL Digital Full timeAdministrative Assistant IBoston, MA 02115 3 Months Contract with possible ext. Note:35 Hours/week (7 hours /day) Job Details:The Staff Assistant will be responsible for the daily administrative support of the Department and Advanced Graduate Education Programs within the Department of Oral Medicine, Infection, and Immunity. Due to their diverse roles, the...
-
Administrative Assistant I
5 days ago
boston, United States ACL Digital Full timeAdministrative Assistant IBoston, MA 02115 3 Months Contract with possible ext. Note:35 Hours/week (7 hours /day) Job Details:The Staff Assistant will be responsible for the daily administrative support of the Department and Advanced Graduate Education Programs within the Department of Oral Medicine, Infection, and Immunity. Due to their diverse roles, the...
-
Administrative Assistant I
6 days ago
Boston, United States ACL Digital Full timeAdministrative Assistant IBoston, MA 02115 3 Months Contract with possible ext. Note:35 Hours/week (7 hours /day) Job Details:The Staff Assistant will be responsible for the daily administrative support of the Department and Advanced Graduate Education Programs within the Department of Oral Medicine, Infection, and Immunity. Due to their diverse roles, the...
-
Administrative Support Specialist
2 weeks ago
Boston, Massachusetts, United States CYNET SYSTEMS Full timeJob Title: Administrative Support SpecialistJob Summary:Cynet Systems is seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including scheduling interviews, managing candidate communications, and maintaining accurate...
-
Child Life Specialist I
3 weeks ago
Boston, Massachusetts, United States Children's Hospital Boston Full timeJob Title: Child Life Specialist IJoin our team at Boston Children's Hospital as a Child Life Specialist I, where you will play a vital role in providing emotional support and comfort to our young patients and their families.About the Role:We are seeking a highly skilled and compassionate Child Life Specialist to join our multidisciplinary team. As a Child...
-
Boston, Massachusetts, United States Brigham and Women's Hospital Full timeJob SummaryBrigham and Women's Hospital seeks a highly skilled and detail-oriented Research Administrative Assistant I Endocrinology to provide comprehensive administrative support services to the Principal Investigator.Key ResponsibilitiesScreen and respond to mail and inquiries, preparing letters and agendas as needed.Coordinate daily calendars, including...
-
Health Information Specialist I
4 weeks ago
Boston, Massachusetts, United States CIOX Health Full timeJob Title: Health Information Specialist IAt CIOX Health, we are seeking a highly organized and detail-oriented Health Information Specialist I to join our team. As a Health Information Specialist I, you will play a critical role in ensuring the accuracy and confidentiality of patient health information.Key Responsibilities:Process and manage patient health...
-
Administrative Support Specialist
2 weeks ago
Boston, Massachusetts, United States Solugenix Corporation Full timeJob Title: Administrative Support SpecialistAbout the Job:Solugenix is assisting a leading financial services company in their search for an Administrative Support Specialist. This is a contract opportunity based out of Boston, MA.Responsibilities:Provides administrative support for commercial real estate underwriters/attorneys. Duties include preparing...
-
Document Control Specialist, Contractor I
2 weeks ago
Boston, Massachusetts, United States Integrated Resources Full timeJob Summary:Integrated Resources is seeking a skilled Document Control Specialist, Contractor I to join our team. As a key member of our documentation team, you will be responsible for the processing, tracking, and archiving of GxP documentation, both hardcopy and electronic. This role will also involve managing physical and electronic documentation,...
-
Administrative Support Specialist
1 month ago
Boston, Massachusetts, United States DCS Corp Full timeJob Title: Administrative Support SpecialistDCS Corp is seeking an experienced Administrative Support Specialist to provide high-level administrative support to the Command, Control, Communications, and Battle Management Division (C3BM).Job SummaryThe successful candidate will provide administrative assistance to senior managers and members of the...
-
Administrative Specialist
7 days ago
Boston, United States Pfizer Full timeAll over the world, Pfizer colleagues work together to positively impact health for everyone, everywhere. Our colleagues have the opportunity to grow and develop a career that offers both individual and company success; be part of an ownership culture that values diversity and where all colleagues are energized and engaged and have the ability to impact the...
-
Administrative Specialist
7 days ago
Boston, United States Pfizer Full timeAll over the world, Pfizer colleagues work together to positively impact health for everyone, everywhere. Our colleagues have the opportunity to grow and develop a career that offers both individual and company success; be part of an ownership culture that values diversity and where all colleagues are energized and engaged and have the ability to impact the...
