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Administrative Specialist 1

1 month ago

Warrenton, United States State of Oregon Full time
Job Description:

***If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by END OF DAY on 05/08/2024. If you apply after this time, you will not receive internal preference and your interview materials will be reviewed along with external applicants.***

This recruitment will remain open until 07/24/2024, or until filled, with application review dates occurring approximately every two weeks beginning 05/08/2024. We may close the announcement at any time after this date when we have received an adequate number of applications. We cannot guarantee that we will consider applications received after this screening date. We encourage interested applicants not to delay in applying.

The Oregon State Police in Astoria, Oregon is hiring for one (1) Full-Time, Permanent Administrative Specialist 1 position.

If you require an alternate format in order to complete the employment process, or to request a copy of the position description, please contact and reference REQ-154923.

What will you do?

In this position you will provide administrative, operational and program support to area command and worksite(s) to include Patrol, Criminal and Fish and Wildlife Divisions. You will prioritize daily and weekly workload to support the agency, region, and area commands’ strategic goals, mission, business expectations and timelines in accordance with department policies, rules, procedures, and Oregon laws. You will be responsible for knowing the expectations of the office and work independently with little to no supervision to fulfill those expectations with a high level of accuracy and within timelines, along with assisting in working with troopers regarding office procedures and local timelines.

To learn more about the various Divisions, Programs, Sections or Units within Oregon State Police,

What’s in it for you?

  • Work/life balance.

  • Paid vacation, sick leave, 11 holidays and up to 24 hours of personal business leave a year.

  • Retirement programs through the and optional deferred compensation programs through the .

  • Abundant advancement opportunities within the agency and throughout State of Oregon government that carries your seniority and benefits with you.

  • Opportunities to expand your technical and professional skills.

  • Meaningful work with others who are passionate about public service.

  • Make a difference in the lives of Oregonians.

The Oregon State Police is an Equal Opportunity employer committed to and affording all persons an opportunity for employment and advancement on the basis of their knowledge, skills, and abilities. At Oregon State Police, our Mission is to serve all people with a priority of safeguarding life, property, and natural resources by building upon a diverse, professional, and trustworthy workforce. Our core values are Compassion, Honor, Integrity, Loyalty, and Dedication.

Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position.

Minimum Qualifications (these must be addressed in your resume for full consideration):

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;

OR

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;

OR

An equivalent combination of education and experience.

Preferred Skills (these must be addressed in your cover letter for full consideration):

  • Consistently demonstrates a high standard of performance, personal integrity, and conduct, while adhering to best confidentiality practices.

  • Skilled at reading, interpreting, and explaining laws, rules, policies, and procedures to a variety of individuals who have differing communication styles and levels of understanding of the information.

  • Demonstrated proficiency using Microsoft Word, Excel, Outlook to include working with databases, auditing reports, and performing quality assurance.

  • Ability to proactively work independently and within a team environment.

  • Skill in analytical problem solving, strong critical thinking and adaptability.

  • Ability to establish/develop work routines to see assignments through to completion before or on deadlines utilizing organization and multi-tasking skills.

Special Qualifications:

  • Must be LEDS certified at the Inquiry and Entry levels, or able to obtain certification within 6 months of hire.

  • Must be able to meet criteria to become State of Oregon Notary Public.

  • May be required to participate in State sponsored training to become a SPOTS card (Department credit card) holder for assigned office.  Must meet criteria and attend necessary training.

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