Public Records

3 months ago

Salem, United States State of Oregon Full time
Job Description:

Operations & Policy Analyst 2 – Public Records & Administrative Rules Coordinator
Oregon Department of Transportation
Government & External Relations – ODOT Headquarters

Director’s Office / Business Management Section
Salem

The role: 

ODOT is committed to transparency in our public records process and our adoption of Oregon Administrative Rules. To that end, our Director’s Office is recruiting for a public records & administrative rules coordinator to join our team in Salem. In this role, you will facilitate and support equitable, accurate, on-time delivery of public records for our agency using our that generates usable data, creates accountability and manages risk appropriately. You will also administer our agency’s Administrative Rules Program, adopt rules, and will direct all activities related to processing the filing of administrative rules for all branches of the agency. Apply today

We encourage people from all backgrounds to apply for our positions. We hope you’ll join us on our path to increasing diversity, equity, inclusion and belonging through .

Before applying, visit our to learn more about our process. If you are a current State of Oregon employee, you must apply through your

A day in the life:

  • Interpret requests and assign tasks within the GovQA system, requesting clarification from requesters when needed.

  • Collaborate with agency staff to locate and collect records, prepare them for release and release prepared records to requesters.

  • Assist customers with technology and provide requesters with acknowledgement forms, cost estimates, billing and records of payment received.

  • Consult with the public records advocate or legal counsel to resolve questions, problems and concerns.

  • Monitor system for compliance with statutory deadlines.

  • Provide training and consultation to staff on program features, procedures, requirements and agency policies for responding to requests.

  • Facilitate the adoption, amendment and repeal of agency administrative rules.

  • Advise rule writers and research statute and rules.

  • Establish schedule for rule activities to comply with requirements and effective dates of new laws.

  • Read, interpret and write analyses of fiscal and other impacts of bills or bill amendments.

  • Work in an office environment with hybrid work options available.

What’s in it for you:

  • Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. about working at the Oregon Department of Transportation and the we offer.

  • Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. The salary range listed is the non- participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%. Please review the page for more details.

  • opportunity

Minimum qualifications:

Any combination of experience and education equivalent to five years of experience that typically supports the .

OR

A bachelor's degree in business or public administration, behavioral or social sciences, finance, political science or any degree demonstrating the capacity for the ; and two years professional-level evaluative, analytical and planning work.

What we’d like to see:

If you have these attributes, let us know in your application materials It's how we will choose whom to move forward You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience, education and alignment with to help us decide who will move forward.

  • Demonstrated success analyzing and making complex decisions on the release or redaction of public records in compliance with state, federal and Public Records Law.

  • Demonstrated success creating, administering and updating Oregon Administrative Rules.

  • Demonstrated success exercising sound judgment and discretion.

  • Exceptional organizational and time management skills, including an ability to meet tight deadlines in a dynamic environment.

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