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c/s Operations Support Specialist

2 months ago

Washington, United States DelDOT Full time

Summary Statement

The Operation Support Specialist provides administrative assistance to juvenile probation staff. Responsibilities may include (but are not limited to): maintaining office organization, filing, data processing, preparing requisitions for supplies, maintaining and submitting purchase logs/receipts, scanning and entering documents, purging/disposing documents, scheduling meetings and appointments, recording and disseminating meeting minutes, composing/typing routine correspondence, greeting visitors and notifying staff of their arrival, interacting with the public, and assisting supervisors/managers with varying tasks as requested.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

Processes information to include sorting, coding, entering, modifying, deleting, filing and retrieving data; establishing new files and new filing systems; maintaining control of data and conducts follow-up to maintain continuity of operations; purges and disposes of data/records. Interacts with the public, clients, vendors, agency staff and others to respond to inquiries and to process information/data. May schedule appointments, coordinate conferences, hearings, travel, and related office activities.  Explains standard forms, policies, procedures, agency services, systems and basic program requirements; screens complaints and provides basic technical guidance to State agencies and the public; refers individuals to appropriate agencies.  Collects and compiles data to prepare reports; may compose and type routine correspondence.

Job Requirements

JOB REQUIREMENTS for Operations Support Specialist
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

Six months experience in office operations such as operating office machines, handling incoming and outgoing mail, postal and shipping services, answering phones, directing calls and taking messages; file maintenance; maintaining and updating supplies. Knowledge of data collection which includes collecting, compiling and maintaining data from multiple sources such as files, records, databases, customers, staff or others. Knowledge of record keeping. Knowledge of using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.