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c/s Operations Support Specialist
2 months ago
Summary Statement
The Operation Support Specialist provides administrative assistance to juvenile probation staff. Responsibilities may include (but are not limited to): maintaining office organization, filing, data processing, preparing requisitions for supplies, maintaining and submitting purchase logs/receipts, scanning and entering documents, purging/disposing documents, scheduling meetings and appointments, recording and disseminating meeting minutes, composing/typing routine correspondence, greeting visitors and notifying staff of their arrival, interacting with the public, and assisting supervisors/managers with varying tasks as requested.
Essential Functions
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
Processes information to include sorting, coding, entering, modifying, deleting, filing and retrieving data; establishing new files and new filing systems; maintaining control of data and conducts follow-up to maintain continuity of operations; purges and disposes of data/records. Interacts with the public, clients, vendors, agency staff and others to respond to inquiries and to process information/data. May schedule appointments, coordinate conferences, hearings, travel, and related office activities. Explains standard forms, policies, procedures, agency services, systems and basic program requirements; screens complaints and provides basic technical guidance to State agencies and the public; refers individuals to appropriate agencies. Collects and compiles data to prepare reports; may compose and type routine correspondence.
Job Requirements
JOB REQUIREMENTS for Operations Support Specialist
Applicants must have education, training and/or experience demonstrating competence in each of the following areas: