Operations Support Specialist

2 weeks ago

Washington, United States EMCOR Group Full time
Position Title:
Operations Support Specialist

Job Category:
Administrative Services

Job Summary:
EMCOR Government Services is seeking a dedicated Operations Support Specialist. This role is pivotal in assisting the operations team with various business functions. The selected candidate will serve as a versatile resource for material procurement, document oversight, financial assistance, and the generation of operational reports as required.

Key Responsibilities:
  • Review and update financial reports as directed by management.
  • Generate and analyze reports from JDE and Crystal reporting systems.
  • Conduct weekly reviews of financial statements and provide briefings to the Chief of Operations on significant matters.

Administrative Duties:
  • Provide backup support to other administrative personnel during their absence.
  • Maintain accurate records and documentation.
  • Participate in weekly meetings with the Contract Business Manager and Chief of Operations, prepared to discuss operational support needs.

Document Oversight:
  • Establish standards for document management related to contracts.
  • Support initiatives to ensure the O drive file management system remains up-to-date.

Operational Responsibilities:
  • Utilize Microsoft Office applications to create standardized documentation.
  • Run management reports from the CMMS system.
  • Collaborate with various departments, including operations, finance, and compliance, to ensure service standards are met.
  • Encourage a culture of safety by adhering to all safety policies and regulations.
  • Perform additional tasks as assigned by management.

Qualifications:
  • Associate or bachelor's degree in business administration or equivalent experience.
  • Ability to manage multiple tasks in a dynamic environment.
  • Must be eligible for a security clearance.
  • 3-5 years of relevant experience.
  • Preferred certification in Supply Management.
  • Strong communication skills, both verbal and written.
  • Basic understanding of financial documents and General Accounting Principles.
  • Experience in facilities or construction sectors is advantageous.
  • Demonstrated ability to think critically and work independently.
  • Self-motivated, personable, and a team player.

We offer a competitive salary and a comprehensive benefits package, seeking individuals with the skills and talent to contribute to our ongoing success.

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