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Administration Enrolment Officer
2 months ago
Role
DescriptionTo work with the guidance of the Principal, Assistant Principal and Business Manager to deliver administrative service to Fitzroy High School 7 ¿ 10 Campus and Wurun Senior Campus with a focus on student administration, transition and enrolments.
Responsibility
Enrolment Officer
Manage the processing of student admissions, registrations, enrolments and transfers.
In conjunction with the Assistant Principal, record all enrolment enquiries, book enrolment interviews, liaise with prospective families and distribute information as required
Assist the Assistant Principal and Year Level Leaders with the enrolment of students Student Information folders.
Enter data on CASES 21 Student Admin regarding student enrolments and transfers, change of student information
CASES 21 student data entry and other data entry as required.
Collate all Year 6 to Year 7 transition applications and liaise with feeder schools as required
Communicate transition information to Assistant Principal, Principal and Business Manager as required
Follow year 6 to year 7 transition process
Send communication to all future year 7 families as required
Process student Exits for both the 7 ¿ 10 Campus and Wurun Senior Campus for all Fitzroy High School students.
Administrative Duties
In conjunction with the Business Manager and Office Manager, provide information and support for reception and telephone enquiries
As required work on reception, answering phones, receiving and responding to parent, student and visitor enquiries and other duties as required
Scheduling and minute taking at various meetings as required such as but not limited to, OH&S committee, Consultative meetings, Friday briefings
Assist the Principal and Business Manager in the collation and distribution of School Council documentation for meetings
Support to the Business Manager in relation Human Resources in particular to recruitment processes within the school such as but not limited to: distributing referee checks to referee¿s for positions advertised by the school; Liaising with panels for interviews, scheduling interviews, setting up interview room and distributing interview questions to the panel prior to each interview.
Updating and uploading information to the school website and Instagram as directed by the Principal, Assistant Principal or Business Manager
Back up to the Daily Organiser as required for tasks such as but not limited to; Daily Organisation morning preparation as required including booking CRT¿s and scheduling replacement classes; posting the bulletin in staffroom; communicating with CRT¿s for their schedules.
First Aid Administration
Maintaining records of all first aid trained staff members in the FHS training planner
Coordinate the first aid training of staff across all campuses and ensure staff first aid certifications are up to date.
Liaising all planned first aid training days with Daily Organisers to ensure coverage of staff if applicable
Updating and distributing various first aid procedures including but not limited to, purchasing first aid items, first aid room auditing, medication for students, restocking first aid kits, preparing and restocking camp first aid kits etc.
Maintaining records of all EpiPens for whole school including student EpiPen and school owned expiry dates and locations
Providing twice yearly anaphylaxis and asthma briefing to all staff across 7-10 Fitzroy High School campus and Wurun Senior Campus.
Conducting the correct use of autoinjector sign off¿s for all staff, maintaining records of completion and notifying staff when training is required.
Ensuring accurate data is recorded on Cases21 for all student accident and incident reports and all First Aid/sick bay reporting.
Providing assistance to administration staff where needed for all First Aid reporting and record keeping
Liaise with Assistant Principals and Wellbeing Coordinators regarding students with medical conditions, ensuring appropriate documentation is provided in compliance with DET policies.
Ensuring all updated DE policies and adhered to and communicated with FHS staff as required.
Other duties as directed but the Principal/ Assistant Principal or the Business Manager.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
Other Information
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
Location Profile
Fitzroy High School, is a vibrant, progressive, medium-sized government secondary school, located in the inner city suburb of Fitzroy North. The school delivers a year 7-12 curriculum to over 600 students.
The school is surrounded by residential housing, local shopping precincts and extensive parklands. It primarily serves students from the local area and nearby suburbs. Many students ride their bikes and walk to school. There are extensive public transport network close to the school that provide easy access for the school community and for excursions.
The school's physical environment consists of the original buildings and recent additions; there are various room configurations providing some flexibility of use. The grounds are quite small but are augmented by using local facilities such as Edinburgh Gardens. The grounds have had significant student input in design and construction and include a kitchen garden, school-wide and community composting system and indigenous gardens.
Vision
Fitzroy High School values children as individual learners who are full of potential and capable of excellence. Our students will be lifelong learners, reflective and creative thinkers, responsible and active citizens, and resilient and adaptable problem solvers able to navigate through an uncertain and constantly changing future.
Fitzroy is a learning community where students and teams of teachers work together to:
achieve high standards so that all students fulfil their capabilities in academic, intellectual, social, emotional and physical development;
celebrate diversity and embrace individual differences, including class, culture, race, gender, sexuality and ethnicity;
build a cohesive, compassionate and proud school community with a productive legacy for the future;
develop beyond our current capacity through continuous change and review; and
participate in and contribute to our wider community.
Philosophy
Fitzroy High School embraces a bold and ambitious dream: striving for excellence and equity. We aim to be a humane learning community in which teachers use relationships to deepen their knowledge of students.
This is in order to engage all of them in an intellectually challenging education based on powerful ideas, help them toward social maturity, and prepare them for a life of meaningful possibilities and active participation as Australian and global citizens.
The school places students at the centre of their learning and the structure of the school is organised around meeting the educational needs of our students.
With involvement of parents and carers, teachers support student to make choices about their learning and development, maximising their performance across a broad range of subjects and life skills.
Senior Programs Partnership
Fitzroy High School offers a comprehensive Senior Program including VCE, VCAL and VET certificates, and has been partnering with Collingwood College for over 10 years to co-deliver the VCE curriculum. The partnership allows both schools to be responsive to the needs and interests of students and provides the capacity to offer a greater range of subjects, compared to what would be possible stand alone. The two schools offered 95 classes this year across Years 11 and 12.
The Senior Programs Partnership is a significant priority for both Fitzroy High School and Collingwood College and the opening of the new shared campus - Wurun Senior Campus in 2022 has provided an exciting state of the art senior learning environment to accommodate the senior students of both schools.
The combined leadership teams of the two schools believe optimal senior student outcomes can best be achieved from well-integrated collaboration, while also maintaining the identities of two separate schools. The Partnership is designed to complement each school¿s strengths.
Wurun Senior Secondary Campus is a new vertical campus jointly run by Collingwood College and Fitzroy High School that offers a comprehensive Senior Program including VCE, Applied Learning, and VET certificates. The partnership allows both schools to be responsive to the needs and interests of the students and provide a wide range of Senior Secondary options. This partnership has been co-delivering the VCE and Applied Learning programs for a number of years. The combined leadership teams of the two schools believe optimal senior student outcomes can best be achieved from well-integrated collaboration while also maintaining the identities of two separate schools.
This position will require working across both campuses.
Other Information
Advice to Applicants
Written Applications
Applicants are free to structure applications in any manner they choose, but must ensure that the following are included:
A specific response to all of the Key Selection Criteria and position details. It is suggested that applicants limit their responses to no more than 1 to 1 1/2 pages (size 11) per criterion.
A Cover Letter providing contact information including home address, email and phone number as well as the phone number of the work address at which the applicant can be contacted.
A CV with a summary of experience and qualifications.
The names, email addresses and contact details of three referees who can provide information regarding the applicant in relation to the Key Selection Criteria.
For ease of handling by the school, all documents (cover letter, cv and key selection criteria responses) can be combined and saved as one pdf and uploaded to Recruitment on Line attached to the selection criteria portal. Please ensure that your name is included in the header of each document if you choose to upload separate documents.
Please note: The selection panel may contact referees other than those listed.
The Selection Process will involve at least the following steps:
¿Receipt of application by closing date
¿Shortlisting of applications
¿Interview process (applicants may be invited back for a second interview)
¿Referee checks (these may occur prior and/or after the interviews)
Note: the panel reserves the right to contact others outside of the list of referees provided by the applicant.
