Administrative Coordinator
2 months ago
Responsibilities
Provide comprehensive and proactive administrative support to members of the HR Leadership Team, including:Managing schedules and coordinating meetings.Managing expenses and preparing documentation.Maintaining multiple calendars with a high degree of accuracy and efficiency, ensuring all appointments and meetings are well-coordinated.Arranging and managing travel itineraries, accommodations, and logistics.Triaging emails and managing correspondence as applicable. Exercise discretion and maintain confidentiality. Draft, edit, and proofread communications, including emails, reports, and presentations, ensuring clarity and professionalism. Plan and coordinate meetings, including scheduling, preparing agendas, and ensuring necessary materials are available. Utilize internal software and applications to manage data, generate reports, and anticipate departmental information needs. Collaborate seamlessly with team members to maintain a cohesive and supportive working environment. Maintain a high level of communication with team leaders to align with division goals. Identify and implement process improvements to enhance administrative efficiency and effectiveness. Partner with the EA and the HR administrative team to provide comprehensive administrative support. Handle P-card transactions as needed and may support the implementation of PNNL sub-contracts as a Technical Oversight Representative (TOR). Exercise a high degree of sensitivity and confidentiality when dealing with business and personnel information, events, and activities. Demonstrate exceptional organizational skills to manage multiple priorities effectively and possess good customer service skills. Regularly function in a high-paced environment with conflicting priorities. Coordinate group events, off-sites, and activities, including all logistics as directed. Attend group meetings and provide back-up support in the absence of other HR administrators. Perform other duties as assigned.
Qualifications
Minimum Qualifications:
High school diploma/GED and 6 years of relevant experience in an administrative environment -OR- AA degree or higher and 4 years of relevant experience in an administrative environment Experience in planning meetings and coordinating travelPreferred Qualifications:
Proven experience in providing administrative support to executive and senior leadership.Experience:
Extensive working knowledge of MS Office Suite, expense report systems, and various business systems and tools used within HR operations. Extensive knowledge of administrative practices and procedures. Experience planning meetings and coordinating travel. Experience maintaining multiple calendars.Skills and Abilities:
Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Ability to work within a collaborative team setting.Hazardous Working Conditions/Environment
Not Applicable.
Testing Designated Position
This is not a Testing Designated Position (TDP).
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