Administrative Coordinator

5 months ago

Richland, United States Pacific Northwest National Laboratory Full time

Responsibilities



Provide comprehensive and proactive administrative support to members of the HR Leadership Team, including:Managing schedules and coordinating meetings.Managing expenses and preparing documentation.Maintaining multiple calendars with a high degree of accuracy and efficiency, ensuring all appointments and meetings are well-coordinated.Arranging and managing travel itineraries, accommodations, and logistics.Triaging emails and managing correspondence as applicable. Exercise discretion and maintain confidentiality. Draft, edit, and proofread communications, including emails, reports, and presentations, ensuring clarity and professionalism. Plan and coordinate meetings, including scheduling, preparing agendas, and ensuring necessary materials are available. Utilize internal software and applications to manage data, generate reports, and anticipate departmental information needs. Collaborate seamlessly with team members to maintain a cohesive and supportive working environment. Maintain a high level of communication with team leaders to align with division goals. Identify and implement process improvements to enhance administrative efficiency and effectiveness. Partner with the EA and the HR administrative team to provide comprehensive administrative support. Handle P-card transactions as needed and may support the implementation of PNNL sub-contracts as a Technical Oversight Representative (TOR). Exercise a high degree of sensitivity and confidentiality when dealing with business and personnel information, events, and activities. Demonstrate exceptional organizational skills to manage multiple priorities effectively and possess good customer service skills. Regularly function in a high-paced environment with conflicting priorities. Coordinate group events, off-sites, and activities, including all logistics as directed. Attend group meetings and provide back-up support in the absence of other HR administrators. Perform other duties as assigned.
Qualifications

Minimum Qualifications:

High school diploma/GED and 6 years of relevant experience in an administrative environment -OR- AA degree or higher and 4 years of relevant experience in an administrative environment Experience in planning meetings and coordinating travel

Preferred Qualifications:

Proven experience in providing administrative support to executive and senior leadership.

Experience:

Extensive working knowledge of MS Office Suite, expense report systems, and various business systems and tools used within HR operations. Extensive knowledge of administrative practices and procedures. Experience planning meetings and coordinating travel. Experience maintaining multiple calendars.

Skills and Abilities:

Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Ability to work within a collaborative team setting.
Hazardous Working Conditions/Environment

Not Applicable.


Testing Designated Position

This is not a Testing Designated Position (TDP).


  • Administrative Coordinator

    2 weeks ago

    Richland, Washington, United States Automation and Control Strategies Group, INC. dba ACS Professional Staffing Full time

    Job SummaryWe are seeking an Administrative Assistant to provide day-to-day administrative support to management. The successful candidate will perform secretarial and administrative duties, interact with staff, and perform administrative activities on behalf of management.ResponsibilitiesMaintain documents according to recordkeeping requirements.Prepare...

  • Administrative Coordinator

    1 month ago

    Richland, Washington, United States Abbtech Professional Resources Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Abbtech Professional Resources. The successful candidate will be responsible for collecting and preparing documents for disposition, maintaining accurate records, and providing administrative support to our team.Key Responsibilities:Collect and...

  • Executive Administrative Coordinator

    7 days ago

    Richland, Washington, United States MSCCN Full time

    **Job Overview**We are seeking an experienced Executive Administrative Coordinator to join our team at MSCCN. This role will provide administrative support to the Plant General Manager and direct reports, ensuring the smooth operation of departmental activities.**Responsibilities**Provide administrative support to the PGM and direct reports, including...

  • Administrative Assistant

    3 weeks ago

    Richland, United States Automation and Control Strategies Group, INC. dba ACS Professional Staffing Full time

    Location: Richland, Washington * Type: Contract * Job #7885 Overview: ACS Professional Staffing is looking for an employee to work on-site with our client. This Administrative Assistant position will provide day-to-day administrative support to management. This role will be to perform secretarial and administrative duties, interact with staff in the...

  • Administrative Assistant

    3 weeks ago

    Richland, United States Automation and Control Strategies (ACS Pro Staffing) Full time

    Location: Richland, Washington Type: Contract Job #7743 Overview: ACS Professional Staffing is looking for an employee to work on-site with our client. This Administrative Assistant will tackle diverse, confidential tasks to keep the organization running smoothly. This role will provide daily support through various duties, like interacting with staff and...

  • In-Processing Coordinator

    2 months ago

    Richland, United States Volt Full time

    Job DescriptionJob DescriptionVolt is immediately hiring for In Processing Coordinator in Richland, WA Position Type: Full time contract Duration: 6+ monthsSHIFT: 7:00 AM to 3:30 PM PSTAs a In Processing Coordinator, you willPosition Responsibilities:SSIS administrator (Security Screening Information System)Ready2Work administratorPersonnel Access Data...

  • In-Processing Coordinator

    3 weeks ago

    Richland, United States Automation and Control Strategies Group, INC. dba ACS Professional Staffing Full time

    Location: Richland, Washington * Type: Contract * Job #7960 Overview: ACS Professional Staffing is looking for an employee to work on-site with our client. This In-Processing Coordinator position will oversee the in-processing program, providing training, oversight, and support to all site organizations and contractors. The role includes performing various...

  • Talent Acquisition Coordinator

    5 months ago

    Richland, United States Pacific Northwest National Laboratory Full time

    Responsibilities The TA Coordinator will support and assist Recruiters and Hiring Leaders with the following: Work with hiring manager to obtain appropriate information to manage job requisitions. Place internal and external job postings as appropriate. Work with appropriate contacts for background checks and security clearances as necessary. Manage...

  • Clinical Nurse Coordinator

    4 weeks ago

    Richland Hills, Texas, United States Protouch Staffing Full time

    Job Summary:Under the general supervision of the unit's director or designee, the Clinical Nurse Coordinator assumes responsibility for direction and coordination of all functions in the unit on designated shifts. In collaboration with other members of the management team, this individual is responsible for the ongoing assessment of the quality of patient...

  • RN - Clinical Program Coordinator

    3 weeks ago

    Richland, United States Kadlec Careers Full time

    Description RN - Clinical Program Coordinator - Kadlec Regional Medical Center - Richland, WA The Clinical Program Coordinator for Population Health will be responsible for developing, maintaining and aligning SNF collaboratives for both Tri-Cities and Walla Walla. The primary focus within the collaborative will be SNF utilization, length...

  • RN - Clinical Program Coordinator

    2 weeks ago

    Richland, United States Kadlec Full time

    Description RN - Clinical Program Coordinator - Kadlec Regional Medical Center - Richland, WA The Clinical Program Coordinator for Population Health will be responsible for developing, maintaining and aligning SNF collaboratives for both Tri-Cities and Walla Walla. The primary focus within the collaborative will be SNF utilization, length of stay and...

  • RN - Clinical Program Coordinator

    3 weeks ago

    Richland, United States Kadlec Full time

    Job DescriptionDescriptionRN - Clinical Program Coordinator - Kadlec Regional Medical Center - Richland, WAThe Clinical Program Coordinator for Population Health will be responsible for developing, maintaining and aligning SNF collaboratives for both Tri-Cities and Walla Walla. The primary focus within the collaborative will be SNF utilization, length of...

  • Senior Patient Care Coordinator

    2 weeks ago

    Richland, United States Providence Health & Service Full time

    Job DescriptionA Senior Patient Care Coordinator is responsible for the overall coordination of seamless care for patients. This position balances a complex daily workload, with multiple conflicting priorities, while providing superior customer service. A Senior PCC will perform all duties in a manner which promotes team concept and reflects the mission and...

  • Front Desk Coordinator

    4 weeks ago

    West Richland, Washington, United States Prime Dental Partners Full time

    Job SummaryWe are seeking a highly skilled and organized Front Desk Admin to join our team at Prime Dental Partners. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support to our dental team.Key Responsibilities Review and manage patient schedules to ensure accuracy and efficiency...

  • Clinical Coordinator-PN

    3 months ago

    Richland County, United States Lexington Medical Center Full time

    Job Summary The Clinical Coordinator serves as an administrative liaison and resource person throughout the practice facilitating, coordinating, and overseeing the process of patient care. This role is responsible for clinical staff, staff assignments, vacation calendar, department orientation of new staff, and patient education. The Clinical Coordinator...

  • RN Clinical Nurse Coordinator

    4 weeks ago

    Richland Hills, Texas, United States Protouch Staffing Full time

    Job Summary:As a Clinical Nurse Coordinator in our CCU department, you will be responsible for the direction and coordination of all functions on your designated shifts. In collaboration with the management team, you will assess the quality of patient care services and make decisions based on administrative standards.Key responsibilities include:Providing...

  • Part-Time HR Specialist

    6 days ago

    Richland, United States US Engine Valve Full time

    Job Title: Part-Time HR Specialist Location: 7039 SC-11, Westminster, SC 29693 Hours: 20-30 hours per week Pay: $20/hr Position Overview We are seeking a detail-oriented and organized HR Administrative Assistant to join our team on a part-time basis. In this role, you will support various HR functions and administrative tasks, helping to ensure smooth and...

  • Senior Director of Operations, Administration, and Finance

    2 weeks ago

    North Richland Hills, United States Eagles View Church Full time

    Job Description:The Senior Director of Operations, Administration, and Finance (SDOAF) is a strategic leadership role within Eagles View Church (EVC), responsible for overseeing the church's day-to-day operations, administrative functions, financial management, and IT infrastructure. This position ensures the effective and efficient use of resources to...

  • Part-Time HR Specialist

    6 days ago

    Richland, United States US Engine Valve Full time

    Job Title: Part-Time HR SpecialistLocation: 7039 SC-11, Westminster, SC 29693Hours: 20-30 hours per weekPay: $20/hrPosition OverviewWe are seeking a detail-oriented and organized HR Administrative Assistant to join our team on a part-time basis. In this role, you will support various HR functions and administrative tasks, helping to ensure smooth and...

  • Part-Time HR Specialist

    4 days ago

    Richland, United States US Engine Valve Full time

    Job Title: Part-Time HR SpecialistLocation: 7039 SC-11, Westminster, SC 29693Hours: 20-30 hours per weekPay: $20/hrPosition OverviewWe are seeking a detail-oriented and organized HR Administrative Assistant to join our team on a part-time basis. In this role, you will support various HR functions and administrative tasks, helping to ensure smooth and...