Accountant 2 - Fire Financial Specialist

1 month ago

Missoula, United States State of Montana Full time

Job Overview:


This position serves as the Fire Financial Specialist and the FMAG (Fire Management Assistance Grant) Fire Financial Specialist Supervisor for the Forestry Division Office. The position is responsible for coordinating and overseeing all financial elements of FEMA FMAG packages, analyzing and auditing fire billings and expenditures, and serving as a technical expert and liaison on FMAG fire finance issues to agency staff and cooperators and overseeing and directing all the work responsibilities of the FMAG Fire Financial Specialist (PD 57635238). The position is responsible for researching and interpreting accounting and program information to support bureau and field offices with fire suppression payables, expenditure review, and reporting. The position also provides technical assistance, administrative and special project work to support the operations and customers of the Fire Finance Section.

Essential Functions (Major Duties or Responsibilities):  These job functions are the essential duties of the position and are not all-inclusive of all the duties the incumbent may be assigned.

Fire Financial Specialist, FMAG Fire Finance Supervisor, and Fire Accounts Payable Coordination:

Oversee the coordination and preparation of FMAG packages and provide consultation and technical expertise on financial aspects of FEMA and Disaster and Emergency Service (DES) mitigation plans to agency staff and cooperators and manage the fire accounts payable process. Complete Performance Evaluations on FMAG Fire Financial Specialist bi-annually. Oversee and coordinate preparation and auditing functions of Federal Emergency Management Agency (FEMA) FMAG packages; analyze, interpret, and advise on FMAG Declarations made in accordance with Section 420 of Public Law 93-288; provide consultation and technical expertise regarding FMAG guidelines, eligible expenditures and FEMA procedures to counties and tribes eligible for subrecipient status under the FMAG declaration, and field offices. Update State FMAG administration processes in conjunction with FEMA Region VIII advisors. Review and verify fire fiscal transactions by researching supporting documentation (equipment invoices, aviation records, resource orders, vendor contract, etc.); applying applicable regulations (i.e., determining whether costs are eligible for reimbursement to the interagency partner); and determining the proper control accounts and coding of expenditures. Reconcile, adjust, and correct accounting databases and spreadsheets to ensure the integrity and accuracy of accounting data and transactions. This includes examining data to identify errors, identifying and correcting discrepancies, and resolving problems in coordination with Fire Program Managers and the Fire Finance and Incident Business Supervisor. Review and perform final audit on equipment and service payment packages for the Department and interagency partners and accompanying documentation to ensure that fire fiscal information and transaction data are correct and required documentation is in order. Communicate with interagency partners and Fire Management Officer to facilitate disputes settlement regarding unsupported line items. Make final determination of non-compensable interagency expenses. Direct the auditing processes performed by the FMAG Fire Financial Specialist. Co-manage the development and maintenance of internal spreadsheets and accounting systems to gather, evaluate, and report on fire program expenses and activities, and to facilitate the preparation of accounting and narrative reports such as summaries of area office fire activity, expenditures by area office, year-end summaries, billing to other agencies, etc. This involves using spreadsheets and databases and working with fiscal and fire personnel to track and analyze current and past years' expenditures and associated program activities. Co-manage the Department’s fire payables process to reimburse suppression expenses incurred by interagency federal partners and other cooperating agencies in support of Department and cost share fire incidents. Request, coordinate, and audit fire suppression and support billings from interagency partners to verify the accuracy and completeness of financial support data; ensure billing compliance with cost share agreement directives, identify, and reconcile discrepancies; and ensure an accurate, timely, and efficient suppression payables workflow process.

Solicitations and Contracting:

Direct and coordinate statewide fire contracting and procurement activities to provide resources necessary to support state, federal, and local fire programs while maintaining compliance with local, state, and federal regulations. Provides direct support to the Fire Protection Bureau in contracting resources used for Increased Fire Preparedness. Serve as co-coordinator and presenter of the annual interagency preproposal meetings for statewide fire equipment and crew solicitations in conjunction with federal interagency contracting officers.

APPLICATION MATERIALS REQUIRED FOR THIS POSITION ARE: 

Online State of Montana application Resume  Cover Letter

HELPFUL HINT: You must check the “relevant document” box to ensure your attachments are uploading correctly to the specific application.

Benefits:

Paid Vacation, Sick Leave and Holidays Health, Dental, Prescription, and Vision Coverage Retirement Plans Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Look here, to learn more and see if you may qualify * If you are interested in a complete job description please contact HR at Julie.Smith@mt.gov.

Minimum Qualifications (Education and Experience):
Requires education and experience equivalent to a bachelor’s degree in Business, Accounting, or a related field and one year progressively responsible accounting experience.

Other combinations of education and experience may be considered.

Required knowledge, skills, and abilities:
 This position requires knowledge of governmental accounting and budgeting, business administration, contract administration, procurement, recordkeeping, and technical writing. The position also requires knowledge of fire business management practices, State procurement practices, and automated accounting and resource management systems (e.g., SABHRS, IROC, Fire Net, e-ISuite, Firecode, Financial Code Generator (FCG)).

The position requires skill in researching, interpreting, and analyzing information, providing clear and concise explanations of issues and procedures to cooperators and other staff, and in operating personal computers and business software applications including databases, word processing, spreadsheet, and email/Internet applications.

The position also requires the ability to conduct research and analyze resulting facts; communicate effectively verbally and in writing; establish and maintain effective and positive working relationships; work independently within program goals and objectives; and organize materials for efficient work output.

SPECIAL INFORMATION: Candidates must be eligible to work in the United States. A valid driver's license is required with less than 12 conviction points in the most recent completed 36 months.

ELIGIBILITY TO WORK: In accordance with the Immigration Reform and Control Act, the person selected must produce within three days of hire documents that show authorization to work in the United States. Examples of such documentation include a birth certificate or Social Security card along with a driver’s license or other picture I.D., or a U.S. passport, or a "green card".

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