Administrative Support Assistant

3 weeks ago

Stanton, United States U.S. Department of the Interior Full time

Clarification from the agency

Open to all U.S. Citizens. ICTAP/CTAP eligibles.

Duties

As an Administrative Support Assistant, duties may include, but are not limited to the following:

Coordinates foreign and domestic travel for staff within the business team. Obtains information on desired itinerary and special needs or requirements from traveler and verifies that necessary approval documents are completed. Advises travelers on travel regulations and procedures on topics such as scheduling travel, obtaining necessary clearances, expenses which may be reimbursed, whether time spent traveling is paid or unpaid, and the need for passport, visa, or special clearances. Responsible for accomplishing tasks associated with coordinating the assigned business team's payroll and effectively serving as technical staff resource to assigned refuges within the business team on payroll and travel matters. Provides assistance on regulations regarding work schedules, overtime, comp time, Sunday premium, night differential, hazard pay, and leave. Performs clerical tasks using Microsoft Word, Excel, databases, graphics (charts), and various communications software. Monitors established travel ceilings for assigned field stations and reports findings to Team Budget Analyst and station managers. Identifies actual problem areas, trends, significant deficiencies, areas of imbalance and makes recommendations and suggestions to the Team Budget Analyst. Analyzes automated financial reports, listings and notices to identify imbalances and discrepancies, and initiates corrective actions, as necessary.

Requirements

Conditions of Employment

Must be a U.S. Citizen or National. Resume (See "Required Documents"). Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all information is provided on resume. Eligibility and Supporting documents - You will ONLY be considered for the eligibilities that you select "yes" to AND submit the required supporting documentation, as listed in the Required Documents section. Suitability for employment, as determined by background investigation Driver's License: Selectees WILL be required to possess and maintain a valid State driver's license at all times during their tenure. Uniform: Official U.S. Fish and Wildlife Service uniform WILL be required. Probationary Period: Selectees may be required to successfully complete a probationary period. Individuals assigned male at birth after 12-31-59 must be registered for Selective Service. To verify registration visit SSS.gov.

Qualifications

Only experience and education obtained by 04/25/2024 will be considered.

You may qualify at the GS-06 level, if you fulfill one of the following qualification requirements: One year of specialized experience (equivalent to at least the GS-5 level of the Federal service) which is in or related to Administrative Support Assistant, which provided the knowledge, skills, and abilities necessary to successfully perform the duties of this position. This experience includes performing administrative functions (e.g., payroll, personnel, travel, and/or correspondence), using office procedures and equipment, and meeting and dealing effectively with others.

You may qualify at the GS-07 level, if you fulfill one of the following qualification requirements: One year of specialized experience (equivalent to at least the GS-6 level of the Federal service) which is in or related to Program Assistant work and which provided the knowledge, skills, and abilities necessary to successfully perform the duties of this position. Examples of specialized experience may include: prepares documents, including request for grant proposals; prepares and maintains acquisition requests; maintains cost accounts; performing administrative functions using office procedures and equipment, perform administrative functions (e.g., payroll, personnel, travel, and/or correspondence), using office procedures and equipment, and meeting and dealing effectively with others.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Not Applicable

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