Accountant III

1 week ago

Austin, United States Texas Department of Aging & Disability Services Full time
Job Description:
Accountant III - QADA ITS The Accountant III performs moderately complex (journey-level) accounting and financial analysis work. This involves providing technical assistance in examining, reviewing, and analyzing accounting records, as well as preparing and/or overseeing the preparation of financial analyses and reports. The responsibilities also include establishing, maintaining, and/or overseeing accounting systems, procedures, and controls, as well as preparing and/or overseeing the preparation of agency reports. The role includes assisting with compiling statistics and reports relating to budgetary activities, assists with the preparation of ad hoc reports and provides technical advice to department staff on budgetary matters. Additionally, the accountant reviews and determines appropriate account codes and/or chart field information to code accounting financial documents. Various software applications, including CAPPS 9.2, HHSAS 8.8, USAS, Hal-File, Invoice Tracking, Excel, and Word, are used to perform essential job functions. This position supports and conducts training for processes and procedures and performs routine reviews of related data analytics. The Accountant III works under general supervision with limited latitude for the use of initiative and independent judgment. Essential Job Functions:
List in order of importance the essential job functions. Following each EJF, indicate in parentheses ( ) the percentages of time spent. Percentages should be in increments of 5% and not exceed %.

30% Reviews and prepares invoices for ITS/USAS entry. Works with program areas to get necessary documentation needed . Coordinates account codes and chart field coding for financial reports, requisitions. Identify and communicate funding issues to budget and program management. Review vouchers and check for errors or duplicate payments. Trains staff to ensure appropriate use of funds, coding and state guidelines are being followed.

25% Alternately reviews and approves or generates Expenditure Transfer Vouchers (ETVs) and Purchase Order Adjustments (POAs) related to voucher coding, payments and revisions. Assist program staff, accounting and budget staff with budgetary matters and prepare budget journal and transfers as required to address funding issues. Works with program and budget staff to ensure account codes are selected correctly on procurement requests. Serves as a resource to department staff and provides technical assistance on accounting matters related to voucher processing and tracking. Uses Microsoft Access/Excel/Word, HalFile, USAS, Invoice Tracking, CAPPS 9.2 and HHSAS 8.8 to perform essential job functions.

20% Works with Manager and Group Leads on staff training, performance, attendance and production. Will coach and train staff as required. Coordinates internal and external staff training and refreshers with Group Leads. Keeps staff informed of process or policy changes and ensures everyone understands and complies. Assists with the preparation of weekly staff performance tracking and status reports for management review. Assists with the preparation, approval or reporting of Voucher. Compiles financial statistics and reports related to voucher, for review by management and budget staff.

15% Assists with the preparation and development of training materials for various financial modules to include requisitions, purchase order adjustments, and expenditure transfer voucher adjustments, accounts payable processing and internal processes. Develops and prepares the slide presentations and prepares supporting documentations such as handouts, flowcharts and other documents needed to identify the processes. Facilitates and provides training to agency personnel when required. Assists management with expenditure analysis and projections on agency oversight billings.

10% Serves in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment or location. Performs other financial duties as assigned.
Knowledge Skills Abilities:
Knowledge of financial administration and fiscal accounting; of governmental accounting; of budget control methods, policies, and procedures; and of laws and regulations pertaining to fiscal operations. Knowledge of Generally Accepted Accounting Principles. Ability to follow accounting programs, to train others, to approve documents entered by others, to interpret laws and regulations, to apply accounting theory, to communicate effectively, and to lead the work of others. Knowledge of state accounting and budgetary procedures. Knowledge of legal restrictions governing state accounts payable guidelines. Skills in computer software including, but not limited to Excel, Halfile, Invoice Tracking, CAPPS 9.2, HHSAS 8.8, USAS, PeopleSoft and other governmental financial applications. Skills in monitoring and analyzing payments. Skills in preparing financial reports and performing financial analysis. Skill in processing financial transactions. Skill with coding expenditures using chart field and chart of account information. Ability to follow oral and written instructions. Ability to prepare clear, concise and accurate financial reports and schedules. Ability to analyze financial data. Ability to prioritize assignments and meet work deadlines. Ability to communicate effectively verbally and in writing. Ability to establish and maintain effective working relationships with employees, other agencies, and the public. Ability to prepare and present training presentations. Ability to oversee the work of others

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