Travel Finance Specialist

2 weeks ago

Austin, Texas, United States CAPPS, Inc. Full time
Job Title: Travel Finance Specialist

Company: CAPPS, Inc.

Job Overview:

As a Travel Finance Specialist, you will play a crucial role in managing and overseeing travel-related financial transactions and processes within our organization.

Key Responsibilities:
  • Review and process travel documentation, ensuring accuracy and compliance with internal policies.
  • Collaborate with the Accounts Payable Lead, serving as the Subject Matter Expert for travel finance inquiries.
  • Maintain comprehensive travel logs and records using Excel for efficient tracking and reporting.
  • Oversee the training log related to CAPPS chart fields to ensure staff compliance and understanding.
  • Conduct monthly reconciliations for Citibank accounts and weekly reviews of Enterprise Rent A Car statements.
  • Assist agency personnel with travel-related questions, providing effective solutions and guidance.
  • Deliver training sessions on travel finance processes as required.
  • Act as the administrator for agency travel cards, ensuring proper usage and compliance.
  • Utilize USAS/SIRS/CAPPS systems for data analysis, report generation, and correction of entries.
  • Participate in CAPPS User Group meetings, contributing to the enhancement of business processes.
  • Continuously develop and refine policies and procedures related to travel finance.
  • Serve as a general accounting resource, providing support across various accounting functions as needed.
  • Deliver exceptional customer service to both internal and external stakeholders.
  • Manage multiple tasks efficiently while maintaining a strong attention to detail.
  • Perform additional duties as assigned.
Qualifications:

Education:

A high school diploma with supplementary college coursework in accounting is generally preferred.

Experience:

• Accountant II - At least one year of experience in travel finance or bookkeeping in a professional environment.

• Accountant III - A minimum of two years of experience in travel finance or bookkeeping in a professional environment.

Additional Requirements:

A valid driver's license must be provided within a specified timeframe upon hiring.

Preferred Qualifications:

• An associate's degree or relevant coursework in accounting is preferred.

• Experience in travel finance within a state agency is advantageous.

• Familiarity with the Uniform Statewide Accounting System (USAS) is preferred.

• Experience with CAPPS/PeopleSoft Financials is strongly preferred.

Knowledge, Skills, and Abilities:
  • Understanding of Generally Accepted Accounting Principles (GAAP) and procedures related to accounting records and automated systems.
  • Proficient in Microsoft Excel for creating and managing spreadsheets.
  • Ability to work accurately with numerical data.
  • Capable of analyzing, consolidating, and interpreting financial information.
  • Effective communication skills, both verbal and written.
  • Ability to work independently and efficiently to meet deadlines.
  • Quick learner with the ability to troubleshoot and resolve issues effectively.
Work Environment:

This position is primarily office-based, involving standard office activities. It may require occasional physical activities such as standing, walking, and lifting items up to 30 pounds.

Veterans Information:

CAPPS, Inc. is committed to hiring veterans and encourages applications from individuals with military experience.

Equal Employment Opportunity:

CAPPS, Inc. is an equal opportunity employer and does not discriminate against any applicant.

Notes to Applicants:

To receive preference for military employment, relevant documentation must be submitted prior to an interview. Candidates requiring reasonable accommodations during the interview process should inform the hiring representative. This position is designated as security sensitive, and a background investigation will be conducted for the final candidate.

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