Advancement Coordinator, Engineering

7 months ago

Charlottesville, United States Commonwealth of Virginia Full time
University Advancement seeks an Advancement Coordinator (AC) to join the UVA Engineering Advancement Team. The AC will serve as a point person for and provide general administrative support for development and donor engagement activities . Responsibilities to include preparing donor acknowledgments, making travel and scheduling arrangements, processing expense reimbursements, helping with donor events, conducting data entry, fulfilling reporting needs and other administrative support functions for the team . The AC will report to the Executive Director for Development.

Key responsibilities:

Provide administrative and project support for the development team.
Draft, produce, and proofread regular correspondence, including acknowledgment letters and emails to donors.
Manage scheduling and meeting coordination for team members as needed, including but not limited to preparing meeting and event materials and providing event support.
Arrange and confirm travel arrangements.
Process expenses and reimbursements for the development team.
Coordinate the production of printed materials and presentations.
Prepare materials for donor visits and draft donor correspondence.
Generate recipient lists, giving reports, demographic reports, and outcome measurement data, including generating mailing lists, maintaining and updating donor information, entering contact reports and proposals, and creating and tracking events.
Assist the development team with portfolio management and reporting using Advance, Evertrue , and the BI Portal.
Perform data entry and provide database management support.
Participate in training, meetings, and cross-training opportunities.
Maintain knowledge of and work in compliance with current organizational policies and procedures.
Communicate with other internal University groups and be an active participant in the community of School of Engineering and University Advancement administrative professionals.
In addition to the above job responsibilities, other duties as assigned.

Required Qualifications:

Education: High School Diploma or equivalent
Experience: At least three years of experience relevant experience

Preferred Qualifications:

Bachelor’s degree
Ability to navigate database systems and analyze information using critical thinking and problem-solving skills.
Demonstrate excellent oral and written communication, organizational skills, and strong customer service to meet deadlines.
Proficiency with Microsoft Office programs.
Ability to work independently, using sound judgment to navigate obstacles as needed, and complete tasks with minimal guidance.
Prior experience with CRM databases and other marketing or event software such as Advance, Marketing Cloud, Eventbrite, etc.

UVA Advancement offers a flexible and hybrid workplace. All team members must have access to and maintain a secure home office environment with high-speed internet service and work collaboratively with others using a variety of technologies and tools. Frequent work in our shared office space located in Charlottesville, Virginia, is required.

For additional information about the position, please contact April Sibiski at .

Diversity, Equity & Inclusion

Committed to attracting and retaining a diverse staff, University Advancement honors your experiences, perspectives, and unique identity. Together, we strive to create and maintain working environments that are inclusive, equitable , and welcoming so we can best achieve our mission of supporting our broadly diverse partners, schools, and networks of engaged alumni, parents, and friends of the University.

This is a non-exempt, benefited position. For more information on the benefits at UVA, visit www.hr.virginia.edu/benefits.

This is a restricted position and is dependent upon project need, availability of funding, and performance. The anticipated Hiring Range: $24.00 - $26.40/ hr and will be commensurate with education and experience .

This position will not sponsor applicants for work visas.

The University will perform background checks on all new hires prior to employment .

This position will remain open until filled . Review of applicants will beg in June 10, 2024 .

To Apply:

External applicants please apply through our job board at Advancement-Coordinator-Engineering

Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs', and then search R0061590 .

Complete an application online with the following documents:

CV or Resume
Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via Skill Survey during the final phase of the interview process.

For questions about the position or the application process, please contact Jon Freeman, Academic Recruiter at .

For more information about UVA and the Charlottesville community please see and .

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

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