Budget Analyst IV

2 months ago

Austin, United States Texas Department of Aging & Disability Services Full time
Job Description:
Budget Analyst IV
Performs advanced budget preparation and analysis work. Work involves assisting with the planning, organizing, coordinating, and evaluating of budgetary activities and performance measures. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

Assists with the development, implementation, and maintenance of program budgets for Adult Protective Services. Assists budget staff with the development and maintenance of Organizational Budgets, Legislative Appropriations Request (LAR), Fiscal Notes, Monthly Financial Report (MFR), and the Annual Operating Plans for these programs. Assists with the preparation and coordination of budget briefings to the Budget Manager, Agency Budget Director, Chief Financial Officer (CFO), and Program and Executive Management. Develops, monitors, tracks, and reports on key performance measures and census management. Prepares management reports, analyses, correspondence, and other related materials to keep management informed. Responds to issues/problems. Conducts monthly, quarterly, and annual budgetary meetings with various executive level staff.
Essential Job Functions:
• Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
• Coordinates budgeting procedures to ensure efficient and effective monitoring of funding levels and expenditures. Participates in the preparation of budgetary adjustments and reporting, including but not limited to the monthly financial report, program and divisional monitoring reports, and other adhoc reporting.
• Interprets/clarifies financial and budget policies and procedures to agency staff.
• Develops and evaluates performance and workload measures associated with designated DFPS strategies to ensure accurate and appropriate reporting to the Legislative Budget Board and other entities. Analyze financial resources needed to meet performance measure targets.
• Examines operating budgets to determine whether funds have been appropriately allocated by providing advice and assistance on financial planning and management, ways to better utilize funds and staff, improvement in management accountability, and efficient means to reach program objectives.
• Initiates budget adjustments when there is a need to revise allocations.
• Analyze agency expenditures and program trends to prepares legislative appropriations requests, fiscal notes, requests for federal funding, and agency budget instructions.
• Prepares budgets to provide management with expenditure data, trends, and recommendations.
• Participates with the development and loading of monthly budget projections, in accordance with established guidelines.
• Participates in preparation of Monthly Financial Report as assigned.
• Prepares ad hoc reports requested by management, program and budget staff.
• Prepares operating budgets.
• Monitors, reviews, and analyzes operating budgets to ensure budgeted amounts are aligned to appropriated amounts, funds have been appropriately allocated, and the use of funds is appropriate.
• Reconciles federal grant awards amounts by federal fiscal year to budget amount.
• Maintains and ensures documentation to support appropriations and adjustments (such as approved letters, contracts and grants awards notifications) are updated timely and stored in an organized fashion
• Prepares reports on performance measures.
• Participates with the development and production of monthly and ad-hoc budget and statistical reports illustrating FTE levels, salary, travel, overhead, and cost pool, for actual expenses and projected trends.
• Reviews financial and operating budget reports for accuracy, and identifies areas in which more appropriate use of funds can be made.
• Ensures that funds are available and that items being ordered meet established agency guidelines, and that the cost pool items ordered are included in the approved Cost Pool Core List.
• Provides ongoing budget management to ensure financial resources are allocated in the most efficient manner to best support services and expenditures are maintained within approved levels.
• Studies and develops budget formulas for appropriations requests.
• Assists in the analysis of expenditure patterns and cost drivers, and in making recommendations on the use of funds.
• Performs budget liaison functions with designated agency programs and leadership staff.
• Performs related work as assigned.

Knowledge Skills Abilities:
Knowledge of state budget procedures and processes.
Knowledge of local, state, and federal laws and regulations relevant to program area.
Knowledge of legislative appropriations request and annual operating budget process.
Knowledge of agency organizational structure.
Knowledge of agency programs.
Knowledge of the Microsoft Excel, Word, Access, PeopleSoft, CAPPS HR, USAS and/or other financial software.

Skill in analyzing financial data.
Skill in written and oral communications.
Skill in use of a networked computer and software.

Ability to work independently with limited supervision
Ability to manage program activities.
Ability to prioritize assignments and meet work deadlines.
Ability to identify problems, evaluate alternatives, and implement effective solutions.
Ability to coordinate gathering and analyzing detailed and complex financial data.
Ability to prepare clear, concise and accurate financial reports and schedules.
Ability to communicate effectively verbally and in writing.

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