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Administrative Assistant

1 month ago

Chicago, United States BCforward Full time
BCforward is currently seeking a highly motivated Administrative Assistant for an opportunity in Chicago, IL

Position Title: Administrative Assistant

Location: Chicago, IL

Anticipated Start Date: ASAP

Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.

Expected Duration: 12 months

Job Type: FULL TIME, CONTRACT, ONSITE

Pay Range: $31.08/hr

Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).

Work shift: First Shift (8am - 5pm)

Requirement:
  • + years Executive Administrative Support (preferably supporting 2+ executives at once)
  • Travel, expense calendar management
  • Office Management
  • Concur
    Job Description:
  • As an Employee Experience Administrative Assistant, you will be performing diverse and confidential administrative support functions. This role will serve as the overall Employee Experience Co-Lead for the GIS Chicago market as well as an Administrative Assistant providing travel, calendar expense management support to 3-4 executives.
  • Employee Experience Co-Led Responsibilities include but are not limited to:
  • Meet greet new hires and visitors for site tours
  • Managing physical site access
  • Management and procurement of office technology general office supply inventories (headsets, hardware, pens, paper, snacks etc.)
  • Onsite event coordination (scheduling space, ordering of catering, event set up and breakdown)
  • Conduct regular site inspections to space/facility is clean and facility equipment operating as expected
  • Coordinate and oversee the completion of any facility maintenance requests as well as technology support tickets
    Administrative Support Responsibilities include but are not limited to:
  • Travel coordination (hotel, flight, transportation bookings)
  • Expense collection submission (data entry and coding for submission)
  • Dynamic calendar management (negotiating and delegating meeting events,
  • Coordination of employee engagement events hosted by the executive (townhalls, all hands, offsites, team building events, happy hours etc.)
    Prior Experience needed:
  • 3+ years Executive Administrative Support (preferably supporting 2+ executives at once)
  • Travel, expense calendar management
  • Office Management
    Nice to Have Technical experience:
  • Microsoft Outlook
  • Concur
    Qualities of the Ideal Candidate:
  • Calm disposition yet can operate with a sense of urgency
  • Organized and understands how to prioritize asks/needs
  • Proactive planning and attention to detail
  • Professional written verbal communication
  • Willing to clarify an ask or communicate difficult information while remaining professional
  • Quickly develop relationships build rapport
  • Positive and resourceful attitude
Keywords:

Administrative Assistant, Administrative Support, Concur, Executive Assistant

Benefits:

BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.

About BCforward:

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.

BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.

This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.

Interested candidates please send resume in Word format Please reference job code 224303 when responding to this ad.

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Salary Details

This salary was provided in the Job Posting.

$31.08

Hourly Salary

Job Snapshot

Employee Type
Contractor

Location
Chicago, IL (Onsite)

Job Type
Admin - Clerical, Banking, Finance

Experience
Not Specified

Date Posted
07/03/2024