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Office Assistant

4 months ago

Boston, Massachusetts, United States Ogletree, Deakins, Nash, Smoak & Stewart Full time

Position Summary

Our Boston, MA office is seeking an Office Assistant to join our growing team. The ideal candidate will work closely with office administrators, paralegals, and practice assistants to support the delivery of quality legal services to our clients. This role involves providing clerical assistance, maintaining a teamwork environment, and collaborating effectively with others.

Essential Functions
  • Reception Duties: Answer phone calls, greet visitors, and maintain conference rooms.
  • Records and File Room: Organize physical files, maintain off-site records, and assist with file retrieval.
  • Kitchen Maintenance: Keep the kitchen clean and organized, and schedule equipment maintenance.
  • Copiers: Stock copiers with paper, coordinate repairs, and assist with usage.
  • Library: Assist with library subscriptions and organization.
  • Office Supplies: Manage inventory, order supplies, and keep supply rooms organized.
  • Mail: Handle incoming and outgoing mail, create shipping labels, and assist with mailings.
  • Facilities: Manage building access, parking cards, and maintenance requests.
  • Firm Functions: Support in planning and organizing firm events and activities.
  • General Administrative Duties: Assist with typing, invoices, office projects, and general administrative tasks.
Requirements
  • 1+ years experience in an administrative role
  • Excellent interpersonal and communication skills
  • Knowledge of legal terminology
  • Ability to manage high volume of emails
  • Strong organizational skills
  • Comfortable with office equipment and computer software
  • Proficient in Outlook, Excel, Word, PowerPoint
  • Good typing speed and proofreading skills
  • Time management and ability to work independently or in a team
  • Punctual and reliable

Benefits

Ogletree Deakins offers a comprehensive benefits package including Paid Time Off, 401(k) matching, Paid Holidays, Health and Life Insurance, Tuition Reimbursement, and more.

Firm Overview

Ogletree Deakins is a leading labor and employment law firm serving management in various legal matters. The firm is recognized for its premier client service and has been named a 'Law Firm of the Year.' With a diverse team of attorneys, Ogletree Deakins is dedicated to fostering diversity in the legal profession and workplace environments.

Equal Opportunity Employer.