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Administrative Assistant

4 months ago

Lombard, Illinois, United States Aston Carter Full time

Seeking an ADMINISTRATIVE ASSISTANT to provide support for a repair center within a watch manufacturing company.

Job Description

Providing administrative support for Illinois Repair Center (no shipping/receiving in this role).

First half day in the work shop:

  • Work with inventory specifically (NO MANUAL LABOR)
  • Will grab order/repaid load to know which parts need to be picked
  • Grab small parts based on sku's from cabinet
  • Use SAP to enter and post parts/update system
  • Log all data in the system

Second half of the day:

  • Administrative work
  • Checking mail/e-mails/faxes/voicemails
  • Coordinate with headquarters for repairs and logistics
  • Assist in maintaining database, filing, photocopying, scanning, preparing correspondence (letters/e-mails/faxes), mailing/shipping, and possible errands.
  • Become proficient with Great Plains, the company's integrated enterprise software, ensure integrity of the system and data
  • Assist in the physical process flow of the repair cycle and understand that there is a definite corresponding process that needs to be followed and entered in GP and Strategic.
  • Assist in opening packages containing repairs.
  • Input estimate in Great Plains, await response from headquarters. Keep track of repair status (proceed/decline), facilitate proceeds.
  • Pack and ship watches that declined service and proceeded all paperwork, assure any and all e-warranty or warranty books are returned, proper shipping labels and invoices printed.
  • Consistently follow-up on status with Repair Center Manager, watchmakers and spare parts coordinator to ensure limited turnaround time of repair, checking due dates, back orders, special promises, warranty obligations, comebacks, etc.

Qualifications

  • 2+ years office/administrative experience
  • Data entry into an ERP
  • Ability to multitask and maintain productivity with high-volume
About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.