Current jobs related to Sr. Administrative Assistant - Miami, Florida - UOMUOMUS

  • Administrative Assistant

    4 weeks ago

    Miami, Florida, United States The University of Miami Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Sr. Administrative Assistant to join our team in the Department of Medicine, Division of Hospital Medicine. The successful candidate will provide administrative support to the Divisions of Geriatrics & Palliative Care and Hospital Medicine, ensuring the efficient operation of the office.Key...

  • Administrative Support Specialist

    3 days ago

    Miami, Florida, United States The University of Miami Full time

    Job Summary:The Sr. Administrative Assistant will provide administrative support to the Division Chief and research teams, including updating the Division's website, coordinating events, and providing operational support.Key Responsibilities:Provide administrative support to the Division Chief and research teams.Update the Division's website, including...

  • Surgical Assistant Sr. Cardio Thoracic

    1 month ago

    Miami, Florida, United States Mount Sinai Medical Center of Florida Full time

    Job Title: Surgical Assistant Sr. Cardio ThoracicMount Sinai Medical Center of Florida is seeking a highly skilled Surgical Assistant Sr. Cardio Thoracic to join our team.Job Summary:The Surgical Assistant Sr. Cardio Thoracic will assist the surgeon in the operating room, providing critical support during complex cardiovascular procedures. This role requires...

  • Administrative Assistant

    1 week ago

    Miami, Florida, United States Automotive Art Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Automotive Art. The successful candidate will be responsible for providing administrative support to our Senior Executive Management team, including tasks such as:Managing electronic and physical inboxes, distributing invoices and related...

  • Administrative Assistant

    4 weeks ago

    Miami, Florida, United States Hand & Stone - DoralWest Kendall Full time

    Job SummaryWe are seeking an organized and detail-oriented Administrative Assistant to join our team at Hand & Stone - Doral/West Kendall. As an Administrative Assistant, you will be responsible for providing administrative support to our spa team, ensuring the smooth operation of our business.Key ResponsibilitiesProvide administrative support to the spa...

  • Administrative Assistant

    3 weeks ago

    Miami, Florida, United States Hand and Stone Massage and Facial Spa Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Hand and Stone Massage and Facial Spa in West Kendall. As a key member of our operations team, you will be responsible for providing exceptional administrative support to our spa staff and management.Key...

  • Administrative Assistant

    3 weeks ago

    Miami, Florida, United States Hand and Stone Massage and Facial Spa Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Hand and Stone Massage and Facial Spa in West Kendall. As a key member of our operations team, you will be responsible for providing exceptional administrative support to our spa staff and management.Key...

  • Practice Administrator 2

    7 days ago

    Miami, Florida, United States CAN Community Health Full time

    CAN Community Health is seeking a highly skilled Practice Administrator 2 to join our team in Miami Beach, FL.This is an exciting opportunity for someone who is passionate about serving the needs of individuals impacted by HIV and other infectious diseases.The Practice Administrator 2 will be responsible for performing managerial, administrative, and...

  • Administrative Assistant

    4 weeks ago

    Miami, Florida, United States TEAM Concepts Corp Full time

    Job SummaryWe are seeking a highly skilled and organized Receptionist-Administrative Support to join our team at TEAM Concepts Corp. As a key member of our staff, you will be responsible for creating a welcoming atmosphere for visitors and clients, while also providing administrative support to our CFO and other departments.Key ResponsibilitiesProvide...

  • Administrative Assistant

    1 month ago

    Miami, Florida, United States Doeren Mayhew CPAs and Advisors Full time

    {"h1": "Administrative Assistant Opportunity at Doeren Mayhew CPAs and Advisors", "p": "We are seeking a highly organized and detail-oriented Administrative Assistant to join our Financial Institutions Group in Miami, Florida. As a key member of our team, you will provide support to our Shareholders, Managers, and Auditors, assisting with daily office needs...

  • Administrative Assistant

    4 weeks ago

    Miami, Florida, United States J.D. Brokers & Forwarding Company Full time

    Job OpportunitySeeking a highly skilled and detail-oriented Administrative/Office Assistant to join our team at J.D. Brokers & Forwarding Company. As a key member of our operations team, you will be responsible for providing exceptional support to our clients and colleagues.Key Responsibilities:Provide administrative support to our team, including data...

  • Administrative Assistant

    3 days ago

    Miami, Florida, United States Doeren Mayhew CPAs and Advisors Full time

    Job OverviewDoeren Mayhew CPAs and Advisors is seeking a highly organized and detail-oriented Administrative Assistant to join our Financial Institutions Group in Miami, Florida. As a key member of our team, you will provide administrative support to our Shareholders, Managers, and Auditors, ensuring the smooth operation of our office and contributing to the...

  • Senior Paralegal Assistant

    2 weeks ago

    Miami, Florida, United States Law Firm Full time

    Job Title: Sr. Legal Assistant/Jr ParalegalWe are seeking a highly skilled and detail-oriented Sr. Legal Assistant/Jr Paralegal to join our team at the Law Firm. The ideal candidate will have a strong background in corporate law and be able to provide exceptional support to our attorneys and staff.Job SummaryThe Sr. Legal Assistant/Jr Paralegal will be...

  • Administrative Assistant

    3 weeks ago

    Miami, Florida, United States MCI Military Recruitment Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our leadership team. This is an excellent entry-level opportunity with many advancement possibilities in administration, management, and HR.Key Responsibilities:Provide real-time scheduling support by booking appointments...

  • Administrative Assistant

    3 weeks ago

    Miami, Florida, United States MCI Military Recruitment Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our leadership team. This is an excellent entry-level opportunity with many advancement possibilities in administration, management, and HR.Key Responsibilities:Provide real-time scheduling support by booking appointments...

  • Administrative Assistant

    1 month ago

    Miami, Florida, United States Miami Rescue Mission Inc Full time

    Job Title: Administrative ClerkWe are seeking a highly organized and detail-oriented Administrative Clerk to join our team at The Caring Place Thrift Store in Miami, FL.Job Summary:The Administrative Clerk will provide clerical support and dispatch responsibilities as directed by the Office Manager. This role requires excellent communication skills,...

  • Administrative Assistant

    4 weeks ago

    Miami, Florida, United States J.D. Brokers & Forwarding Company Full time

    Job OpportunitySeeking a highly skilled and detail-oriented Administrative/Office Assistant to join our team at J.D. Brokers & Forwarding Company. As a key member of our operations team, you will be responsible for providing exceptional support to our clients and colleagues.Key Responsibilities:Provide administrative support to our team, including data...

  • Administrative Assistant

    2 weeks ago

    Miami, Florida, United States State of Kansas Full time

    About the Position:This role is responsible for assisting in the Health Information Management Department by following the admission of each patient and verifying that all information scanned in the EHR or filed in the chart are accurate and complete.Key Responsibilities:Initiate the medical record for each patientVerify the accuracy and completeness of all...

  • Legal Administrative Assistant

    4 weeks ago

    Miami, Florida, United States Ascension Global Staffing & Executive Search Full time

    Job Title: Legal Administrative AssistantAscension Global Staffing & Executive Search is seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team. As a key member of our litigation support team, you will be responsible for providing administrative support to our attorneys and ensuring the smooth operation of our...

  • Administrative Assistant

    7 days ago

    Miami, Florida, United States MONSTER GRASS NORTH DADE LLC Full time

    Job OverviewMonster Grass North Dade LLC is seeking a highly skilled and organized Office Administrator to join our team. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Maintain accurate and up-to-date records of employee applications, customer applications,...

Sr. Administrative Assistant

4 months ago

Miami, Florida, United States UOMUOMUS Full time
Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The Department of Biochemistry and Molecular Biology has an exciting opportunity for a Senior Administrative Assistant position. The incumbent performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the office's efficient operation.

CORE JOB FUNCTIONS

1. Supports department and/or department leadership with daily clerical tasks.

2. Collects, reviews, and analyzes complex and/or confidential data and prepares reports, charts, budgets, and other presentation materials.

3. Respond to or route non-routine, priority, or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.

4. Plans meetings and takes detailed minutes, as needed.

5. Answers phone calls, provides information to callers, or connects callers to appropriate staff.

6. Schedule appointments and update calendars.

7. Make travel arrangements and reservations for department leadership and staff, as needed.

8. Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.

9. Greets and provides general support to visitors.

10. Develop and maintain a department filing system.

11. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

  • High school diploma or equivalent required, associate's degree preferred
  • Minimum 3 years of relevant experience

​Department Specific Functions

1. Management of day-to-day activities including calendars, scheduling/coordinating meetings, screening phone calls
2. Assists in processing expense reimbursements, ISD's, Check Requisitions and other financial paperwork for faculty and the Bionium Institute
3. Assists in processing visa applications, as needed, for faculty, staff and visiting scholars.
4. Development of presentations, responding to requests for information and other inquiries
5. Assist with visa preparation and other HR transactions for the Departmental Chair's Research Group
6. Incumbent must possess high-level communication skills, both written and oral
7. Proficiency in English, both verbal and written.
8. Preparation of Quarterly Bionium Institute Newsletter
9. Website maintenance and social media for the Bionium Nanotechnology Institute
10. Coordination of the Bionium Seminar Series
11. Will be responsible for payment of invoices as they related to the BioNIUM Institute

#LI-GD1

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H5