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Academic Coordinator

4 months ago

Highland Heights, Ohio, United States Northern Kentucky University Full time

Working Title Academic Coordinator
Department Chemistry and Biochemistry
Compensation Title
Position Number
Position Status Regular
Work Schedule
Full time Monday-Friday 8:15 a.m. to 4:30 p.m.
Hours per Week 37.5
Months per Year 12
Commitment to Inclusive Excellence
Northern Kentucky University embraces inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.

We are an Equal Opportunity/Equal Access/Affirmative Action institution.

Purpose of Position
To provide administrative support for the department chairs and faculty as well as manage the academic department office.

The Academic Coordinator is a direct liaison between the departments and faculty, staff, students, and the community.
Primary Responsibilities
This position will provide administrative support for two departments: the department of Physics, Geology, and Engineering Technology, as well as the Department of Chemistry and Biochemistry.

Responsibilities include:

In charge of departmental budget within SAP (tracks, plans, forecasts, reconciles, processes transfers, handles accounts payable/receivable, coordinates deposits, tracks fiscal needs and spending for laboratory consumables/equipment and student employment needs, etc.)

Responsible for department purchasing as needed

Input of department student class schedules into the SAP system

Compiling and maintaining data for reporting and accreditation purposes

Support with department events

Meeting coordination and minutes

Arrangement of student worker hiring and responsibilities

Process and retain personnel-related paperwork

Serves as a liaison and collaborates well with other departments, as well as students and the public. Maintains a presence in the office

Oversight of confidential records and correspondence for Department Chairs and faculty.

Assisting the Department Chairs including calendar maintenance

Submitting travel requests and expense reports on behalf of faculty

Provide assistance to the department chairs for material needed for Faculty Success and accreditation processes, and other assessment requests as needed

Responsible for maintaining office equipment

Maintaining the department web pages and social media presence
Qualifications
Bachelor's degree plus two years of related experience in office management or accounting required.

Must be proficient in MS Word and Excel. Proficiency in SAP data management system preferred.

Candidates must have excellent communication skills and a basic understanding of bookkeeping and possess budget analysis skills.

Commitment to work effectively in informal and formal teams with individuals from diverse communities and cultures, and to promote and foster a supportive working environment for all individuals.

Any candidate who is offered this position will be required to go through a pre-employment criminal background check as mandated by state law.
Minimum Education Bachelor's Degree
Preferred Education Bachelor's Degree
Minimum Experience 2 years
Salary $19.04/hr Minimum
Pay Grade S68
Posting Detail Information
Requisition Number 2024S2023