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Administrative Assistant Senior Oncology

4 months ago

Minneapolis, Minnesota, United States Allina Health Full time

Number of Job Openings Available:

1

Date Posted:

May 07, 2024

Department:

AHCI Administration

Shift:

Day (United States of America)

Shift Length:

8 hour shift

Hours Per Week:

40

Union Contract:

Non-Union

Weekend Rotation:

None

Job Summary:

Performs department support through management of clerical duties, administrative tasks, scheduling, calendar management, and other department tasks. Maintains data bases and generate reports. May perform client scheduling and receptionist duties.

Key Position Details:

The main duties of this position are:

  • Scheduling tumor boards, disease team meetings, and coordinating with internal and external stakeholders.
  • Managing CME requirements for all of AHCI
  • Pulling data from various sources and preparing reports and presentations
  • Supporting the clinical programs and program leadership with any other tasks as needed
  • Collaborating effectively and appropriately with inside/outside referral sources to assure timely completion of chart compilation including but not limited to documents, imaging, and pathology.
  • Providing outside facilities and clinics with pertinent health information requested in a timely fashion according to HIPAA regulations.
  • Maintaining and managing Tumor and Disease Conferences effectively and efficiently

Job Description:

Principle Responsibilities

  • Perform clerical tasks.
    • Complete tasks such as typing, preparation of documents, mailing.
    • Answer phones and make client / business associate calls.
    • Maintain client records.
    • Perform billing tasks, and compile data.
    • Maintain databases and Excel spreadsheets.
    • Generate reports.
  • Provide department support.
    • May schedule patient / client visits.
    • May perform receptionist and check-in function.
    • May order supplies.
    • May coordinate meetings, conferences, presentations, travel arrangements.
    • May have responsibility for assigned projects.
    • May manage employee and leader schedules and calendars.
    • May write correspondence to internal customers, or to clients or business associates.
    • May manage provider schedules, expenses and / or education tracking.
    • May manage department timecards.
    • May manage department website.
    • Other duties as assigned.

Job Requirements

  • Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description, and High school diploma or GED preferred
  • Associate's or Vocational degree in related field preferred
  • 2 to 5 Years in administrative support or secretarial experience required and
  • 2 to 5 Years in Microsoft Office functions and computer technology required and
  • 2 to 5 Years in electronic medical record experience preferred

Physical Demands
Light Work:
Lifting weight Up to 20 lbs. occasionally, Up to 10 lbs. frequently

Allina Health is committed to providing Equal Employment Opportunities to all employees and applicants. EO M/F/Disability/Vet Employer.