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Executive Assistant

3 months ago

Mechanicsburg, Pennsylvania, United States University of Pittsburgh Full time

Executive Assistant

The Executive Assistant will be responsible for providing advanced level professional customer service, administrative and technical support to the Director and Assistant Director of the Pennsylvania Child Welfare Resource Center (Resource Center), external partners, and outside agencies. The Executive Assistant functions as a team member of the Administrative Department of the Resource Center. The Executive Assistant provides high level assistance to the Director and Assistant Director, which includes complex duties and handling confidential information. The Executive Assistant is responsible for executive level meeting management for both the senior management at the Resource Center and state level projects. It is the expectation of this position to maintain confidentiality, with experience in advanced level meeting management. Associates degree or 5 years equivalent experience required. Excellent interpersonal communication, writing, problem solving, coordination, meeting management, customer service, and computer skills are required. Must possess the ability to work and prioritize tasks independently.

Preferred Education Level: Associate degree

Preferred Experience Level: 5 years experience

The Child Welfare Resource Center operates in a hybrid work approach where work can be completed remotely, in the Mechanicsburg office, and in the field as necessary and appropriate. Time for this position is estimated as 75% remote work, 20% in the Mechanicsburg office, and 5% in the field. Must be able to travel infrequently, statewide throughout the Commonwealth.

Experience working with ethnically and culturally diverse populations preferred. A commitment to achieving equity and inclusion in the child welfare system is a must. Candidates who desire consideration for this position MUST apply online.

Candidates are encouraged to also attach a cover letter and resume

For more information about the Resource Center, visit us at

The University offers a robust retirement savings plan option, including:

  • 100% University match on employee contribution of 3-8% of base pay
  • 150% University match on employee contribution of 3-8% of base pay after vesting.
  • Enhanced University match for those nearing retirement
  • 11 Paid Holidays
  • Paid Vacation, Sick, and Personal Days
  • Additional Paid Time Off (Winter Recess) during the period between Christmas and the New Year
  • Paid Parental Leave
  • Above-average Employer Contribution toward Medical, Prescription Drug, Dental, Vision, Life, STD, and LTD insurance plans
  • Flexible Work Schedules
  • Staff, Spouses, Domestic Partners, and Dependents Education Benefits

Job Summary

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.


Essential Functions

Must be able to operate computers and other office equipment; communicate effectively with management contacts as well as internal and external contacts; perform under pressure of numerous deadlines; perform multiple job tasks and projects. A valid driver's license or the ability to travel to perform the essential functions is required. This position requires proficiency in MS Office Suite including Teams, SharePoint, One Drive, and Outlook.


Physical Effort

Typical field travel required will be statewide throughout the Commonwealth on an infrequent basis, lift up to 30 pounds, set up and prepare audiovisual equipment for meetings and presentations.


The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.


The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.



Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant III

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Mechanicsburg

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 5

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday-Friday, 8:00 a.m. - 4:30 p.m.

Work Arrangement: Monday-Friday, 8:00 a.m. - 4:30 p.m.

Hiring Range: To be determined based on qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

PI