Legal Admin Asst

2 months ago

New York, New York, United States Michael Page Full time

About Our Client

Mid size law firm with offices across the United States. This firm is big on work/life balance.

Job Description

Responsible for drafting engagement letters and submit to potential clients. Process new client/matter cases into the in-house database for conflict checks.Prepare, edit, proofread and maintain a variety of legal documents and files for attorney review (as needed). Draft and edit legal documents, run compares (redlines), Table of Authorities (TOAs) and Table of Contents (TOCs). Transcribe information from typed or handwritten notes, or dictation.Develop and maintain practice group annual budget and update as necessary.Receive clients and visitors; maintain good public relations with clients; observe confidentiality of attorney-client relationshipLiaise with team members to ensure appropriate client filings and regulatory requirements are met (as required).Prepare, process and track check requests, reimbursements requests, invoices, for attorneys and practice group.Coordinate all aspects of attorneys travel arrangements and prepare travel itineraries; monitor and process travel reimbursement in a timely manner; maintain Outlook calendar and monitor crucial due dates for attorneys as required.Maintain all client and general files and assume responsibility for all phases of document control. Handle inbound and outbound internal client communications and proactively ensure that all deadlines are met.Assist with the preparation, creation and proofreading of PowerPoint slides/presentations and other materials as requested.Prepare documents for scanning, filing, faxing, emailing or mailing, preparing envelopes, labels, FedEx/UPS forms, fax cover sheets or messages slips as required.Maintain client lists, contact list and other electronic databases.Answer multiple phone lines, route calls to appropriate individuals.Assist with meeting planning coordination and support, including internal and external meetings, booking conference rooms in other offices and arranging catering for client meetingsProcess and post attorneys' time entries and assist with client billing; prepare draft bills; review and edit pre-bills; and liaise with finance on billing and collections.Coverage for legal administrative absences and assistance with overflow work as needed.Perform any and all other duties as necessary for the efficient functioning to support the various attorneys.Perform legal research, special projects and/or assignments as required.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

Bachelor's degree and 3-7 years of equivalent work experience required. Trademark experience a plus.Strong computer skills, including working knowledge of Microsoft Word, Teams, Excel, and PowerPoint, are required.Experience with document management, time management, and invoicing systems is required. Prior experience with CMS/Aderant, including components of that platform such as Pre-View Biller and Expert Time, Chrome River, and NetDocs a plus.Must have exceptional written and verbal communication skills.Working knowledge and experience providing a wide-ranging administrative support to multiple team members, including remote attorneys.Ability to prepare an accurate and highly detailed work product. Excellent editing and proofreading skills required.Ability to work independently and take initiative in a team environment and able to handle and prioritize overlapping and conflicting work assignments.General knowledge of firm accounting practices primarily related to attorney's time entries and client billing. Aderant Expert experience preferred.Ability to work in a team environment with both attorneys and other colleagues.Detail oriented with the ability handle multiple projects simultaneously and meet deadlines.Ability to maintain confidentiality at all times and properly handle sensitive information according to the guidelines set by the practice group. What's on Offer Base salary, OT eligible 401K match Profit sharingInsurance options

  • Admin Asst Role

    3 months ago

    New York, New York, United States Mitchell Martin Inc Full time

    Our Client, offers digital production services in video production, is seeking an Admin Asst RoleLocation: HybridPosition Type: ContractJob Requirements:Our new space is a co-working space on 25th Street between Lex and Park Ave. It's called Neuehouse, it's just for creative companies so the vibe is very arty (just sharing so we get someone who will feel...

  • Legal/Contracts Admin

    2 months ago

    New York, New York, United States Motion Recruitment Full time

    Operations / Legal Data Entry AssociateSome legal experience / proficient with contracts verbiage to enter contract terms from Sharepoint to a new site1 month contract possible extensionQualifications:Strong Attention to detailLegal / Contracts terminologyPrefer candidates working in EST time zone

  • Admin Training Session 8/13

    1 week ago

    New York, New York, United States Beacon Hill Full time

    Leading global financial services firm is looking for Administrative Assistants to join their pool of Temp talent.The Zoom training is on Tuesday, 8/13/24 12:00 PM-1:30 PM.The subsequent temp assignments will be onsite, with a few exceptions where remote work is sufficient.This training will be a crash course in how the firm operates, the role of an admin at...

  • Customer Experience Associate I

    2 weeks ago

    New York, New York, United States Conduent Transport Solutions, Inc Full time

    Through our dedicated associates, Conduent delivers mission-critical services and solutions on behalf of Fortune 100 companies and over 500 governments - creating exceptional outcomes for our clients and the millions of people who count on them. You have an opportunity to personally thrive, make a difference and be part of a culture where individuality is...

  • Customer Support Advocate, Admins

    1 month ago

    New York, New York, United States Justworks Full time

    Who We AreAt Justworks, you'll enjoy a welcoming and casual environment, great benefits, wellness program offerings, company retreats, and the ability to interact with and learn from leaders in the startup community. We work hard and care about our most prized asset - our people.We're helping businesses get off the ground by enabling them to focus on running...

  • Assistant, Global Acquisitions and Content Partnerships

    2 weeks ago

    New York, New York, United States Paramount Full time

    As a member of the global Acquisitions team, the team assistant for the Acquisitions and content partnerships group will be responsible for general departmental support, including coordinating and tracking all submissions for incoming content, Diary management across team, Acquisitions projects finance and legal administration, business updates and...

  • Human Resources Specialist

    16 hours ago

    New York, New York, United States HACH & ROSE, LLP Full time

    Benefits:401(k)Competitive salaryDental insuranceHealth insuranceOpportunity for advancementPaid time offParental leaveTraining & developmentVision insurance"Our Vision is to deliver the finest customer service to our clients while providing our staff with an engaging, rewarding and supportive work environment for over 20 years"Become a part of the dynamic...

  • OBGYN – Maternal Fetal Medicine

    2 months ago

    New York, New York, United States Northwell Health Full time

    The Department of Obstetrics and Gynecology of Northwell Health and The Zucker School of Medicine seeks dynamic Board Certified/Board Eligible OBGYN to join our Long Island team in Nassau County as we expand Women's Health services across the Health System.Candidates must be Board Certified/Board Eligible in Obstetrics/Gynecology and MFM, fellowship trained...

  • Executive Assistant

    2 weeks ago

    New York, New York, United States iCapital Full time

    iCapital is powering the world's alternative investment marketplace. Our financial technology platform has transformed how advisors, wealth management firms, asset managers, and banks evaluate and recommend bespoke public and private market strategies for their high-net-worth clients. iCapital services approximately $191 billion in global client assets...

  • Director, Practice Operations

    3 weeks ago

    New York, New York, United States Ro Full time

    Who We AreRo is a direct-to-patient healthcare company with a mission of helping as many patients as possible achieve their health goals. Ro is the only company to offer telehealth care, at-home diagnostic testing, labs, and pharmacy services nationwide. This is enabled by Ro's vertically integrated platform that helps patients achieve their goals through a...

  • OBGYN – Maternal Fetal Medicine

    2 months ago

    New York, New York, United States Northwell Health Full time

    The Department of Obstetrics and Gynecology of Northwell Health and The Zucker School of Medicine seeks dynamic Board Certified/Board Eligible OBGYN to join our Northern Westchester Hospital team as we expand Women's Health services across the Health System.Northern Westchester Hospital has the exceptional expertise and technology needed to address the...

  • Marketing Consultant

    3 weeks ago

    New York, New York, United States Hired By Matrix Full time

    Do you want more than just another job? Are you ready to team up with an organization that values your contributions? Then Hired by Matrix is for you Working with some of the US' premier companies, we excel at connecting candidates with positive cultures and dynamic teams. We even go the extra mile with our signature Consultant Appreciation Program (CAP) to...

  • Executive Assistant

    3 days ago

    New York, New York, United States BCforward Full time

    Executive AssistantBCforward is currently seeking a highly motivated Executive Assistant for an opportunity in New York, NYPosition Title:Executive AssistantLocation: New York, NYAnticipated Start Date: 09/03/2024Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.Expected...

  • Sales Executive

    2 months ago

    New York, New York, United States StubHub Full time

    StubHub is on a mission to redefine the live event experience on a global scale. Whether someone is looking to attend their first event or their hundredth, we're here to delight them all the way from the moment they start looking for a ticket until they step through the gate. The same goes for our sellers. From fans selling a single ticket to the promoters...

  • Executive Administrative Assistant

    1 month ago

    New York, New York, United States BC Forward Full time

    Executive Administrative AssistantBCforward is currently seeking a highly motivated Executive Administrative Assistant for an opportunity in New York, NY 10001 Position Title: Executive Administrative AssistantLocation: New York, NY 10001 Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed...

  • Administrative Partner

    1 month ago

    New York, New York, United States Pfizer Full time

    ROLE SUMMARY A career with us is about discovering breakthroughs that change patients' lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose....

  • Inflammation and Immunology Patient Access Coordinator

    2 months ago

    New York, New York, United States Pfizer Full time

    I&I - Patient Access Coordinator Gulf CoastROLE SUMMARYThe Inflammation and Immunology Patient Access Coordinator (PAC) is a non-promotional, field-based role that supports patient access to medicine when prescribed by a patient's physician for patients who "opt in" for PAC support. The PAC is a subject-matter expert on reimbursement, access, and coverage...

  • Product Designer, Benefits

    1 month ago

    New York, New York, United States Justworks Full time

    Who We AreAt Justworks, you'll enjoy a welcoming and casual environment, great benefits, wellness program offerings, company retreats, and the ability to interact with and learn from leaders in the startup community. We work hard and care about our most prized asset - our people.We're helping businesses get off the ground by enabling them to focus on running...

  • Customer Support Specialist, Payments

    4 weeks ago

    New York, New York, United States Justworks Full time

    Who We AreAt Justworks, you'll enjoy a welcoming and casual environment, great benefits, wellness program offerings, company retreats, and the ability to interact with and learn from leaders in the startup community. We work hard and care about our most prized asset - our people.We're helping businesses get off the ground by enabling them to focus on running...

  • Assistant Director

    2 weeks ago

    New Brunswick, New Jersey, United States Rutgers University Full time

    Position DetailsPosition InformationRecruitment/Posting Title Assistant Director - Environmental Continuing Education Job Category Staff & Executive - Project/Program Management/Planning Department SEBS-Continuing Prof Education OverviewThe Office of Continuing Professional Education (OCPE) is an integral component of Rutgers, The State University of New...