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Support Services Specialist

2 months ago

Arvada, Colorado, United States U.S. Military Academy Full time
Provide administrative support services for an Academic Department within the Dean Directorate at West Point, NY.

Oversee abroad program budgets and expenditures, Defense Travel System (DTS) travel, transportation arrangements, foreign travel documentation, contract requests, unit travel card maintenance and training in its use.

Execute abroad budget for language programs to include appropriated, gift and reimbursable funds, consistent with fiscal allocation.
Serve as a department Government Purchase Card (GPC) cardholder, or billing official.

Maintain current and accurate balances of different accounts and disbursements on an automated ledger/spreadsheet system, such as, the General Fund Enterprise Business System (GFEBS).

Develop internal plans and procedures for abroad program operations.
Analyze incoming directives and publications to determine the need for supplementary guidance and coordinate actions as required.

Oversee department's digital and physical records (including organizational, personnel and internal Table of Distribution and Allowances (TDA) manpower worksheets).

Serve as an alternate department web manager to update social media content approved by leadership.
Coordinate civilian personnel action requests for the office, such as, recruitment, promotion, awards, assignments, etc.
Prepare completed applicant files for board member review and develop reference documents and ballots for the board members.
Serve as primary hand receipt holder for department property book items.

Interpret policy guidance and provide technical assistance for temporary duty travel (TDY), in systems, such as, Defense Travel System (DTS) and the Joint Travel Regulation (JTR).