Administrative Assistant

3 weeks ago

Frisco, Texas, United States TIAA Full time

This is a Non-Employee Contingent Worker Role providing services for TIAA's family of companies and will be employed by TIAA's preferred 3rd Party Supplier. As a Non-Employee CW, perform a variety of moderately complex business planning, support, and project-related duties. Demonstrates an exceptional standard of quality and holds themselves accountable to achieving excellent results.

This role will sit onsite, likely in a hybrid capacity, at the location(s) listed in this posting.

The anticipated term of this engagement will be 4 months. This term could be extended based on company business needs.CW-Administrative Assistant III
The Senior Administrative Assistant provides support to meet the business needs of company Executives. Under moderate supervision, this job is meets the daily requirements of Executives and various other office needs, including operational tasks, organizational duties and office-wide coordination efforts.

Key Responsibilities and Duties
  • Serves as primary administrative contact for Executives, working across all lines of business and with external agencies to answer questions and resolve administration-related issues.
  • Provides support for daily Executive operations including meeting arrangements, travel and expenses.
  • Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing.
  • Acts as a liaison between Executives and internal departments, ensuring effective communication and cohesion.
  • Maintains Executive calendars, contact lists and provides ad-hoc support as needed.
Educational Requirements
  • High School Preferred
Work Experience
  • No Experience Required; 2+ Years Preferred
Physical Requirements
  • Physical Requirements: Sedentary Work
Career Level
3IC

KEY RESPONSIBILITIES:

  • Coordinate and communicate meetings for high-net-worth clients in multiple locations across multiple time zones
  • As the voice of TIAA answer phones and route calls; provide general information to clients; refer questions and issues to appropriate staff or department for further information and problem resolution.
  • Maintain calendar for executives
  • Create internal/external correspondence using Microsoft Office products (Excel, PowerPoint, Word, etc.) as well as create correspondence and/or log activities in client management system (Siebel/Unified Desktop)
  • Compile client data and research
  • Make routine travel arrangements and complete expense reports
  • Order and maintain office supplies
  • Schedule and set-up internal meetings/conference calls/catering as required
  • May act as liaison for office facilities and maintenance issues
  • May act as liaison for vendors and ensure payment of office-related invoices
  • Ad-hoc reporting/projects
  • Assist teammates; cover other duties during vacations
Start Date: 01-Sep-2024End Date: 31-Jan-2025Travel Required: No

Anticipated Posting End Date:

Base Pay Range: $27.08/hr. - $51.92/hr.

Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

_____________________________________________________________________________________________________

Equal Opportunity

We are an Equal Opportunity/Affirmative Action Employer. We consider all qualified applicants for employment regardless of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other protected status.

Read more about the Equal Opportunity Law here.

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