Current jobs related to Sr. Administrative Assistant – Counseling Center - Bowling Green, Kentucky - Bowling Green State University

  • Administrative Assistant

    2 days ago

    Bowling Green, Kentucky, United States AppleGate Recovery Full time

    About the RoleAppleGate Recovery is seeking a highly organized and professional Administrative Assistant to join our team. As a key member of our support staff, you will be responsible for handling a variety of administrative tasks, ensuring the smooth operation of our office.Key ResponsibilitiesManage administrative tasks, including greeting patients,...

  • Perioperative Technician

    2 weeks ago

    Bowling Green, Kentucky, United States Med Center Health Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Perioperative Technician to join our team at Med Center Health. As a key member of our surgical services team, you will play a critical role in ensuring the smooth operation of our perioperative department.Key ResponsibilitiesAssist Anesthesia TeamProvide airway adjuncts to anesthetists or...

  • Physical Therapy Assistant

    1 week ago

    Bowling Green, Kentucky, United States Med Center Health Full time

    Physical Therapy Assistant Job Description at Med Center Health **Job Summary** We are seeking a skilled Physical Therapy Assistant to join our team at Med Center Health. As a Physical Therapy Assistant, you will play a vital role in providing high-quality patient care and supporting our licensed therapists in delivering effective physical therapy...

  • Assistant Director of Nursing

    3 weeks ago

    Bowling Green, Kentucky, United States Colonial Nursing and Rehabilitation Center Full time

    Colonial Nursing and Rehabilitation Center is seeking a dedicated and experienced Registered Nurse to join our team as an Assistant Director of Nursing (ADON). In this vital role, you will work closely with the Director of Nursing to oversee all aspects of nursing care within our facility. We are committed to providing the highest quality of life for our...

  • Administrative Support Specialist

    3 weeks ago

    Bowling Green, Kentucky, United States AppleGate Recovery Full time

    Job SummaryAppleGate Recovery is seeking a highly organized and professional Administrative Assistant to handle a multitude of administrative functions under the supervision of the Treatment Center Director.Key Responsibilities:Manage various administrative tasks, including greeting patients, collecting money, making appointments, conducting follow-up calls,...

  • Administrative Support Specialist

    1 week ago

    Bowling Green, Kentucky, United States AppleGate Recovery Full time

    About the RoleAppleGate Recovery is seeking a highly organized and professional Administrative Assistant to support the Treatment Center Director in managing various administrative functions.Key ResponsibilitiesManage front desk operations, including greeting patients, collecting payments, and scheduling appointments.Coordinate with clinic staff to ensure...

  • Medical Physicist

    2 weeks ago

    Bowling Green, Kentucky, United States Med Center Health Full time

    Job SummaryWe are seeking a highly skilled Medical Physicist to join our team at Med Center Health. As a key member of our Radiation Oncology department, you will be responsible for ensuring the highest level of quality and safety in our treatment equipment and procedures.Key ResponsibilitiesPerform quality assurance testing and calibrations on all...

  • Community Health Specialist

    2 weeks ago

    Bowling Green, Kentucky, United States Med Center Health Full time

    Job SummaryWe are seeking a highly skilled and motivated Community Health Specialist to join our team at Med Center Health. The successful candidate will be responsible for providing medical nutrition therapy services and promoting community wellness programs.Key ResponsibilitiesProgram Planning and Delivery: Assist with planning and delivering community...

  • Community Health Specialist

    7 days ago

    Bowling Green, Kentucky, United States Med Center Health Full time

    Job SummaryWe are seeking a highly skilled Community Dietitian to join our team at Med Center Health. As a key member of our Community Wellness & Bariatric Services team, you will play a vital role in promoting healthy lifestyles and providing nutritional education to our community.Key ResponsibilitiesDevelop and implement community-based programs and...

  • Administrative Coordinator

    2 weeks ago

    Bowling Green, Kentucky, United States Vibra Healthcare Full time

    Job Summary:Vibra Healthcare is seeking a highly skilled and organized Administrative Assistant to provide exceptional support to our leadership team. As a key member of our administrative team, you will be responsible for performing a wide range of complex secretarial duties and coordinating various office procedures.Key Responsibilities:Provide...

  • Community Dietitian Specialist

    3 days ago

    Bowling Green, Kentucky, United States Med Center Health Full time

    Job SummaryWe are seeking a highly skilled Community Dietitian to join our team at Med Center Health. As a key member of our Community Wellness & Bariatric Services team, you will play a vital role in promoting healthy lifestyles and providing nutritional education to our community.Key ResponsibilitiesDevelop and implement community-based programs and...

  • Office Administrator

    2 weeks ago

    Bowling Green, Kentucky, United States BrightSpring Health Services Full time

    About the RoleBrightSpring Health Services is seeking a highly organized and detail-oriented Office Administrator to support our business operations from multiple locations across the nation. As a key member of our administrative team, you will play a critical role in ensuring the smooth day-to-day functioning of our organization.Key ResponsibilitiesProvide...

  • Community Health Specialist

    3 weeks ago

    Bowling Green, Kentucky, United States Med Center Health Full time

    Job SummaryWe are seeking a highly skilled Community Health Specialist to join our team at Med Center Health. This role will be responsible for developing and implementing community-based health programs, providing nutrition education and counseling, and promoting healthy lifestyle choices.Key ResponsibilitiesProgram Development and ImplementationDevelop and...

  • Administrative Support Specialist

    7 days ago

    Bowling Green, Kentucky, United States FORVIS Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at FORVIS during our busiest time of year: tax season. As a key member of our administrative team, you will provide essential support to our office personnel and clients, ensuring seamless operations and exceptional service.Key...

  • Administrative Support Specialist

    5 days ago

    Bowling Green, Kentucky, United States FORVIS Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at FORVIS during our busiest time of year: tax season. As a key member of our office staff, you will provide essential administrative support to our personnel and clients, ensuring seamless operations and exceptional service.Key...

  • Administrative Support Specialist

    5 days ago

    Bowling Green, Kentucky, United States Forvis Mazars, LLP Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Generalist to provide essential support to our office personnel and clients during our busiest time of year: tax season.Key ResponsibilitiesAssemble and transmit tax returns to clients and government entitiesAssist the tax department with scanning, filing, and workflow...

  • Community Health Specialist

    3 weeks ago

    Bowling Green, Kentucky, United States Med Center Health Full time

    Job SummaryWe are seeking a highly motivated and experienced Community Health Specialist to join our team at Med Center Health. The successful candidate will be responsible for developing and implementing community-based health programs, providing nutrition education and counseling, and promoting healthy lifestyles.Key ResponsibilitiesProgram Development and...

  • Administrative Support Specialist

    7 days ago

    Bowling Green, Kentucky, United States LHC Group Full time

    Office Assistant Job DescriptionWe are seeking a highly skilled and detail-oriented Office Assistant to join our team at Lifeline Home Health, a part of LHC Group. Our organization is built on a culture of caring, belonging, and trust, and we are looking for someone who shares our values and is passionate about delivering exceptional patient care.Key...

  • Medical Assistant

    5 days ago

    Bowling Green, Kentucky, United States Med Center Health Full time

    Job SummaryWe are seeking a highly skilled Medical Assistant to join our Population Health team at Med Center Health. The successful candidate will work collaboratively with primary care providers and healthcare teams to deliver high-quality, efficient, and cost-effective healthcare services.Key ResponsibilitiesAssess, plan, implement, coordinate, monitor,...

  • Cardiac Catheterization Laboratory Registered Nurse

    3 weeks ago

    Bowling Green, Kentucky, United States TriStar Greenview Regional Hospital Full time

    IntroductionAre you looking for an opportunity to make a significant difference in your work? At TriStar Greenview Regional Hospital, with over 2,000 care locations and more than 31.2 million patient interactions annually, our nursing staff has the chance to truly impact lives. As a Cardiac Catheterization Laboratory Registered Nurse, you will be integral to...

Sr. Administrative Assistant – Counseling Center

4 months ago

Bowling Green, Kentucky, United States Bowling Green State University Full time

Position Summary

Provides high level administrative support to an administrator(s) and/or department to facilitate the daily operations of the department. Performs work of a confidential nature and relieves department supervisors of non-routine or routine administrative responsibilities. Researches and analyzes reports and makes recommendations on follow up actions. Interprets, develops and implements department policies and procedures. Coordinates human resources functions for the department. Oversees budget operations.

Essential Duties, Tasks and Responsibilities


• Oversees budget operations, including operational, personnel and project budgets. Reconciles monthly expenses. Processes invoices, and orders supplies for department. Prepares check requests and travel/expense reimbursements. Maintains records and assists with needs for asset inventory and key requests. Assists department in maintaining expenditure control and fiscal accountability.

• Manages office administrative and auxiliary functions, including routine and non-routine activities. Opens, reviews, routes or responds to correspondence. Researches and analyzes data to write or edit reports, presentations, policies, etc.

• Maintains the schedule of the Director of the Counseling Center in both Outlook Calendar and Electronic Health Record (EHR).

• Coordinates meetings and special events. Schedules and secures meeting location and teleconference capabilities. Prepares agendas and other documents for distribution. Attends department meetings and retreats. Drafts and posts minutes of meetings. Prepares and sends surveys. Prepares reports and evaluations.

• Maintains documentation, personnel files, contracts, appointments, and other records for the department.

• Coordinates human resources functions for the department. Assists with the development of position descriptions and advertisements for searches. Works with search committees on candidate selection and interview schedules. Prepares and monitors annual salary increases as directed. Completes necessary paperwork for Human Resources. Prepares contracts including ICAs and works to get vendors set up in Payment Works.

• Processes purchase orders through Falcon Purch and processes requests through Chrome River.

• Execute all requisitions, budge transfers, supplement/independent contract payments, journal entries, P-Card purchases, check payments, foundation disbursements/deposits, and travel expenses. Order office supplies and maintain proper inventories.

• Create job postings through HR hiring system. Coordinate schedules for job applicant interview and other logistical needs. With all new hires, coordinates their check in list process and schedules ITS appointment for necessary computer equipment.

• Directs staff to resources for ordering office furniture for offices.

• Coordinate meetings, logistics, funding, catering and AV equipment required for special events, interview/search committee and trainings for the Counseling Center and other university departments.

• Serve as the point of contact for staff for ITS needs and getting staff connected to appropriate ITS personnel for needs.

• Provide coordination of staff's travel needs for conferences including hotel/flight information and car rental if necessary.

• Process staff reimbursement for professional development funds.

Essential Competencies


• Knowledge of basic mathematical skills

• Knowledge of basic reading skills

• Ability to carry out verbal and/or written instructions

• Ability to effectively communicate, verbally and written

• Detailed-oriented and highly accurate

• Ability to work in changing environment

• Ability to work effectively in a team environment

• Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately

• Ability to coordinate or lead others in accomplishing work activities

• Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query

• Ability to query, run reports and modify data in financial systems

• Ability to access and maintain document imaging systems, including scanning and filing documents

• Ability to accurately receive and disburse cash whether currency, credit cards, checks or other payment forms

• Ability to operate computers and peripheral equipment such as printers

• Ability to draft office correspondence

• Ability to use sound judgment, tact and discretion when working with confidential files

Minimum Qualifications

Experience

• One to two years related experience required; must include progressive administrative experience.


Education

• High school diploma or GED required.

Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by April 29, 2024.

Benefits
Bowling Green State University provides a comprehensive benefit program as part of a total compensation package. This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, holidays and parental leave. For more information please visit Benefits-at-a-Glance.

To Apply
For a complete job description & to apply for this position visit or contact the Office of Human Resources at BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call

Why work at BGSU?
Full-time BGSU employees enjoy an array of exceptional benefits, including:

• Quality, affordable health insurance: Various coverage options available for health, vision and dental starting the first day of the month following your date of employment.

• Generous paid time off: Vacation, holidays, sick days and more.

• Excellent work life balance resources: Our Employee Assistance Program offers confidential support to employees and their eligible family members, along with ancillary programs covering identity theft, elder care, legal services and more.

• Tuition fee waivers: For eligible employees, spouses and dependent children.

• Professional development opportunities: For skills training, supervisor and leadership programs, performance management, online courses and online tools for employee growth and development.

• Parental leave: Up to five weeks of paid parental leave for full-time employees with at least 12 months of continuous service.

• Retirement: BGSU offers several options for meeting your retirement goals with a current employer contribution of up to 14% depending on the retirement program selected. Read more about the option that best fits your needs.

Learn more about Bowling Green State University and how we aspire to be the preeminent public university that creates public good in Ohio, the nation and world.