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Executive Assistant

3 months ago

USA, United States Simpro Software Group Full time

First Things First - What We Can Offer You

Responsible Time Off
Opportunities for growth and development
Second-to-none product training provided
Comprehensive medical, dental, vision package with 100% employer paid options
401k/Retirement Plan with 6% employer match
Flexible work environment
Dog-friendly office environment
Free parking
Happy hours and office games
Ground-breaking parental leave program
$5k Travel Grant for medical procedures

The Job

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Chief Revenue Officer (CRO) and Chief Financial Officer (CFO). The ideal candidate will possess excellent communication skills, a high level of professionalism, and the ability to manage multiple priorities in a fast-paced environment.

What You'll Do

Strategic Support:

Act as a strategic partner to the CRO and CFO understanding their goals and assisting in their achievement.

Prepare high-level presentations, reports, and other documents for executive meetings and board presentations.

Calendar Management:

Manage and prioritize the executives' calendars, scheduling meetings, appointments, and travel arrangements.

Ensure time is allocated effectively for strategic tasks and priorities.

​

Email and Communication:

Monitor and respond to emails on behalf of the executives.

Draft and proofread correspondence, reports, and presentations.

Facilitate effective communication between the executives and internal/external stakeholders and their departments.

​

Travel Arrangements:

Arrange domestic and international travel logistics, including flights, accommodations, transportation, and itineraries.

Prepare comprehensive travel itineraries, ensuring seamless travel experiences.

​

Meeting Coordination:

Coordinate executive meetings, prepare agendas, and ensure all necessary materials and resources are in place.

Attend and record meeting minutes when required, ensuring follow-up on action items.

​

Project Management:

Assist in the planning and execution of executive team initiatives and projects.

Track project timelines and deliverables, ensuring deadlines are met.

Collaborate with internal teams and external partners to facilitate project completion.

​

Document Management:

Organize and maintain digital and physical files, ensuring easy access to critical documents and information.

Ensure all documents are up-to-date and compliant with company policies.

​

Expense Management:

Process expense reports and invoices, ensuring accuracy and compliance with company policies.

Monitor and manage the executives' and extended team's budgets and financial transactions.

Confidentiality:

Maintain the highest level of confidentiality regarding sensitive information and documents.

Project Support:

Assist with special projects and initiatives as assigned by the executive team.

Provide research and analysis support for strategic decision-making.

​

Relationship Building:

Develop and maintain strong relationships with internal and external stakeholders on behalf of the executives.

Represent the executives professionally in all interactions.

​

Team Collaboration:

Work closely with other administrative team members to ensure cohesive support across the organization.

Be a team player, actively participating in team meetings, sharing knowledge, and supporting colleagues as needed.

What You'll Bring

Bachelor's degree preferred.

Proven experience as an Executive Administrative Assistant or similar role, preferably in a technology firm.

Exceptional organizational and multitasking abilities.

Strong attention to detail and problem-solving skills.

Proficiency in Google Suite and calendar management tools.

Excellent verbal and written communication skills.

High level of professionalism and confidentiality.

Ability to work independently and adapt to changing priorities.

Strong interpersonal skills and the ability to work effectively with a diverse team.

Core values required of all Simpro employees:

We Are One Team

We Own It
We Innovate
We Care
We Have Fun

We Understand
At Simpro we have an open culture and we believe in direct communication and diversity. This means that we want everyone to feel welcome with us and to provide equal opportunities for everyone, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation, or any other non-performance factor.

So, if you'd like to join a fun and progressive organisation where there are opportunities to develop your career, please apply now with your CV/resume.

*Please note, no agencies will be accepted in the recruitment of this role. We would like to take this opportunity to thank all candidates for their application. Only candidates who meet the criteria above will be contacted for an interview.