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Administrative Manager, Health Policy and Advocacy, HOPA
4 months ago
Hematology/Oncology Pharmacy Association, HOPA
REPORTS TO: Senior Manager of Health Policy & Advocacy
DIRECT REPORTS: None
EXEMPT/NON-EXEMPT EMPLOYEE STATUS: Exempt (Minimum 37.5 hours/week)
GENERAL SUMMARY
The Hematology/Oncology Pharmacy Association (HOPA) is a non-profit professional organization that provides crucial education, networking, and advancement opportunities frequently sought by hematology/oncology pharmacists, pharmacy interns, residents, fellows, students, technicians, researchers, and administrators specializing in hematology/oncology pharmacy at all levels of practice. Reporting to the Senior Manager of Health Policy & Advocacy, the Administrative Manager supports a range of policy and advocacy initiatives to advance hematology/oncology pharmacy practitioners.
POSITION RESPONSIBILITIES
- Provide office support including answering general inquiries, maintaining electronic and paper files, managing the general advocacy inbox, etc.
- Provide general committee support including scheduling conference calls, coordinating meeting materials, drafting and distributing agendas and minutes, staffing calls, liaising with committee chairs, etc.
- Help to coordinate Annual Conference activities and events related to these committees
- Attend various internal and external meetings and take detailed notes in order to prepare and distribute meeting minutes
- Help to coordinate HOPA's virtual and in-person Hill Days events (e.g., scheduling trainings, distribution of materials, communicating with participants, etc.) in collaboration with HOPA's Government Relations Consultant
- Support the Advocacy efforts of the Association through member/volunteer support, updating the HOPA website with policy and advocacy content, and providing support to the Policy and Advocacy Team as needed
- Regularly liaise and attend meetings with HOPA's Government Relations Consultant
- Maintain records related to HOPA's advocacy activities via government affairs software
- Collect, review, and process invoices and volunteer reimbursements for general policy & advocacy activities
- Work with team leaders and designated volunteers to develop and manage short-term and long-term special projects as they arise
- Assist with public policy activities when necessary
- Stay updated on new technologies, best practices and industry trends within areas of responsibility
- Other duties as assigned
EDUCATION/EXPERIENCE REQUIRED
- Qualifications - Outstanding interpersonal, organizational, and communications skills. Highly motivated with the ability to manage multiple projects and prioritize to meet multi-faceted and sometimes rapid deadlines. An acute attention to detail and a high level of accuracy on outputs. Able to work successfully in a team environment.
- Education - Bachelor's Degree or equivalent experience preferred
- Experience - Previous association management experience and familiarity with nonprofit boards of directors a plus. Experience with health policy and/or working with patients recommended.
- Possible travel of up to two (2) weeks per year
- Some evening and weekend work as needed
- Occasional lifting, up to 50 pounds as needekd
