Sr. Administrative Assistant
4 weeks ago
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant.
LSF is looking for a talented Sr. Administrative Assistant who wants to make an impact in the lives of others.
Purpose and Impact:
To serve as a key liaison working with funders, vendors, staff, volunteers, and other professionals, to further the LSF mission and vision. And, to provide administrative support to the Director for Miami Dade Resettlement and Resettlement Programs.
Essential Functions:
Administrative
- Makes arrangements for meetings and assures preparation of materials and schedules, which includes arranging, planning and coordination of Resettlement Services conferences/materials as well as logistics.
- Manages and maintains schedules/calendars.
- Arranges conference calls to include essential
- Coordinate phone call appointments/tours.
- Reconcile monthly credit card statements for Match Grant, Save Release and Refugee Employment Programs.
- Handle travel arrangements including coordination of flights, accommodations and car rentals if applicable.
- Provide hands on leadership in areas of office machinery and office automation, supply management, postage/overnight mail and office logistics.
Programmatic
- Performs general clerical duties to include, but not limited to, copying, faxing, mailing and
- Maintains the voicemail system. Orient new employees with the voicemail and phone system and ensures their voicemail box is updated and their voicemail
- Process incoming mail by separating, opening, date stamping and distributing to recipients. Meter outgoing mail and deliver to the post
- Report equipment problems to
- Generates monthly fiscal
- Orders supplies and printing
- Maintains an efficient filing system and keep control of the outside storages.
- Prepares and maintains the program's inventory.
- Assists with the preparation of the monthly URS, DCF and LSF
- Reviews all correspondence and distribute to assigned
- Takes & prepares minutes for staff
- Takes telephone messages for the staff when they are
- Works on special projects with minimum
Other Functions:
- Other duties as assigned
Physical Requirements:
- Ability to operate a personal computer and able to write and speak on the telephone. Ability to sit for long periods of time.
Education:
- High School diploma or GED Bachelor's degree preferred.
Experience:
- Five plus years of office administration experience.
Skills:
- Extremely well organized. Proven ability to work cooperatively with a variety of Excellent oral and written communication skills. Good problem solving and time management skills are required. Must be a self starter and results oriented.
- Ability to compose written correspondence. Excellent telephone communication skills. Ability to multi-tas
Principle Accountabilities:
- Administrative support to the Statewide Director for
- Accurate, complete and timely submission of
- Efficient and cost-effective arrangement of meetings and
- Organized, complete and accurate departmental
- Effective working relationships with vendors.
- Team player with co-workers, staff and prospective employers
- Trustworthy and dependable
- Adheres to LSF's policies and procedures
Other:
- Must demonstrate sensitivity to our service population's cultural and socioeconomic characteristics and needs.
Why work for LSF?
LSF offers 60 programs across the state of Florida serving a wide range of populations in need. Mission Driven staff members become part of the LSF community while transforming the lives of those in need. Our staff additionally find growth opportunities as they explore areas of interest within the organization.
Amazing benefits package including:
Medical, Dental and Vision
Teladoc (24/7 online access to doctors)
Employee Assistance Program (EAP)
Employer paid life insurance (1X salary)
13 paid holidays + 1 floating holiday
Generous PTO policy (starting at 16 working days a year)
403(b) Retirement plan with 3% discretionary employer match OR 3% student loan repayment reimbursement
Tuition reimbursement
Lutheran Services Florida embraces diversity, equity and inclusion in all business practices. LSF is proud to be an equal opportunity employer.
-
Administrative Assistant
4 weeks ago
Miami, Florida, United States Omni Clear Communications Full timeJob Title: Administrative AssistantLocation: Miami, FLPosition Overview:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to various departments within the company, ensuring smooth day-to-day operations and contributing to the overall efficiency of the...
-
Administrative Assistant
1 month ago
Miami, Florida, United States Porvox Speak Full timeAbout us:We understand that each of our client's brands is unique and we work on communicating in their individual language. Our teams are trained to investigate and create strategies that will target the individuals that would most be compatible with our clients' brands. We do whatever the client needs for us to do to reach their goals They give us a...
-
Administrative Assistant
4 weeks ago
Miami, Florida, United States Icon V Full timeJob Title: Administrative AssistantCompany: Icon VLocation: Miami, FLAbout Icon V:Icon V – Florida is more than a digital marketing agency; we're a team of storytellers, strategists, and technologists dedicated to taking your brand to new heights. Founded in 2020, our journey is marked by innovative solutions, successful campaigns, and satisfied clients....
-
Administrative Assistant
1 month ago
Miami, Florida, United States Adecco US Full timeMust be Spanish/English BilingualPosition is Full Time, On Site, M-F in Miami Wynwood area$50K + Great BenefitsJob Summary: As an Administrative Assistant, you will play a pivotal role in managing our daily administrative tasks, enhancing our customer service experience, and ensuring the smooth operation of our recycling services. Your responsibilities...
-
Executive Administrative Assistant
2 days ago
Miami, Florida, United States Nicklaus Children's Health System Full timeJob OverviewThis position involves carrying out advanced administrative tasks for the President, interacting with the Board of Directors and their assistants, and supporting Foundation staff in operational matters.ResponsibilitiesProvide high-level office/administrative support for the President.Coordinate and prepare materials for board meetings, including...
-
Administrative Support Assistant
2 weeks ago
Miami, Florida, United States Department Of Agriculture Full timeSummary Serves in one of Plant Protection and Quarantine's (PPQ) various Core Functional Area locations by performing and coordinating a variety of support work to include budget and fiscal, travel, procurement and supply, property, personnel, data processing, program record-keeping, and miscellaneous administrative duties. DutiesThe duties may include, but...
-
Executive Administrative Assistant
1 month ago
Miami, Florida, United States Nicklaus Children's Health System Full timeJob SummaryPerforms advanced, diversified, and confidential administrative duties for the President. Serves as liaison with the Board of Directors and their executive assistants. Functions as a facilitator with Foundation staff as it relates to the essential function of running the operational administrative duties.Job Specific DutiesCoordinates and performs...
-
Administrative Assistant III
4 weeks ago
Miami Shores, Florida, United States Barry University Full timeAdministrative Assistant IIIlocationsMiami Shores- Main Campustime typeFull timejob requisition idR0006270The Administrative Assistant III will assist in performing high level administrative functions through facilitating the accomplishment of the work of a major administrative office by providing, obtaining, and/or coordinating clerical and informational...
-
Administrative Assistant III
1 month ago
Miami, Florida, United States Bank of America Full timeJob Description:At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day.One of the keys to driving Responsible Growth is being a great place to work for our...
-
Executive Administrative Assistant
2 weeks ago
Miami, Florida, United States Nicklaus Children's Health System Full timeDescriptionJob Summary Performs advanced, diversified, and confidential administrative duties for the President. Serves as liaison with the Board of Directors and their executive assistants. Functions as a facilitator with Foundation staff as it relates to the essential function of running the operational administrative duties. Job Specific Duties...
-
Miami, Florida, United States Mommy Jobs Online Full timeMommy Jobs Online ) executive assistants are responsible for providing a wide variety of support services to clients. The EA may delegate some or all of his/her work, acting as a single point of contact for other EAs when applicable. Often, the EA serves in the role of an executive assistant, personal assistant or administrative assistant to clients. THIS IS...
-
Administrative Assistant
1 month ago
Miami, Florida, United States FirstService Residential Full timeEmbark in a fulfilling career in property management with FirstService today.Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service...
-
Administrative Clerk
1 month ago
Miami, Florida, United States Icon V Full timeJob Title: Administrative ClerkCompany: Icon V Location: Miami, FLAbout Icon V:Icon V – Florida is more than a digital marketing agency; we're a team of storytellers, strategists, and technologists dedicated to taking your brand to new heights. Founded in 2020, our journey is marked by innovative solutions, successful campaigns, and satisfied clients. Job...
-
Miami, Florida, United States teamworkonline Full timeOverviewThe role of Human Resources Administrative Assistant at MBCC entails representing the organization professionally by managing incoming department calls, assisting team members with inquiries, and providing support to the Human Resources/Information Technology Department. This involves addressing employee queries on policies and procedures,...
-
Administration/ Night Manager
3 days ago
Miami, Florida, United States Crew Life at Sea Full timeJob Summary:We are seeking a skilled and organized Administration/Night Manager to join our cruise ship team. As the Administration/Night Manager, you will oversee the night operations and provide administrative support to various departments. Your strong leadership skills, attention to detail, and ability to handle multiple tasks will contribute to the...
-
Administration Coordinator
6 days ago
Miami, Florida, United States teamworkonline Full timeAs the organiser of some of the biggest and most iconic sport events in the world, we lead the way in the sport and event industry.Join the team as a freelancer and support us on our mission. THE POSITION These are your key tasks: Providing overall administrative support to the team of the Football Regulatory Subdivision, in particular, in matters...
-
Property Administrative Specialist
1 week ago
Miami, Florida, United States W Miami Full timeJob Number Job Category AdministrativeLocation W Miami, 485 Brickell Avenue, Miami, Florida, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPosition SummaryOur Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative...
-
Property Administrative Specialist
1 month ago
Miami, Florida, United States The Miami Beach Edition Hotel Full timeJob Number Job Category AdministrativeLocation The Miami Beach EDITION, 2901 Collins Avenue, Miami Beach, Florida, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-ManagementPosition SummaryOur Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property...
-
Administrator In Charge
10 hours ago
Miami, Florida, United States Jackson Health Full timeMiami, FL Per Diem JNMC Central Staffing OfficeSummary The Administrator In Charge acts independently to provide crisis management, interpret policy, make timely decisions that directly impact patient care, ensure effective communication and collaboration among departments, and has operational responsibility throughout the hospital. The Administrator in...
-
Nursing Administrator In Charge
1 month ago
Miami, Florida, United States Jackson Health Full timeLocation: Jackson North Medical Center – Central Staffing Address: 160 NW 170th St, North Miami Beach, FL 33169 Status: Full time and Part time availableSummary The Administrator In Charge acts independently to provide crisis management, interpret policy, make timely decisions that directly impact patient care, ensure effective communication and...