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Conflicts & New Business Intake Assistant
4 months ago
Tonkon Torp LLP, a full-service business law firm, is seeking detail-oriented individual to join our team as a Conflicts & New Business Intake Assistant.
You will play a crucial role in processing preliminary conflict requests for various stakeholders including conflict searches, database maintenance, and client matter management.
This is a full-time position for someone who is a quick learner, detail-oriented, highly organized, responsive, and a team player.
After 30 days of employment, hybrid work may be available.
Since 1974, Tonkon Torp has been dedicated to providing clients with top-notch counsel and business-minded creative solutions for their legal needs.
Typical duties may include:
- Providing assistance in the Records Department by performing conflict searches, data entry to update the conflicts database, and the opening and closing of client matters
- Ensure accurate assignment of client/matter numbers, attorney credits, practice group details, engagement letter requirements, pricing, fees, and conflict checks
- Handling service documents and annual notices
- Assisting with various clerical tasks
- Communicate with attorneys and staff to address outstanding requests for conflict-related matters
The ideal candidate has:
- Minimum 2 years' experience in general office or clerical work; experience in a law firm setting is a plus
- Ability to operate a variety of office equipment including photocopiers and scanners
- Exceptional organizational, multitasking, and customer service skills
- Strong proofreading skills with meticulous attention to detail and accuracy
- Excellent interpersonal skills, able to communicate effectively with diverse groups while maintaining professionalism and confidentiality
- Basic knowledge of Windows-based environment, including but not limited to Microsoft Office (Word, Outlook, Excel) and Adobe Acrobat
- Ability to prioritize and manage multiple tasks efficiently under time constraints
We offer:
- Competitive salary ($47,000 to $54,000/year DOE)
- Generous Paid Time Off policy and 10 paid holidays
- Medical, dental, vision, flexible spending accounts, EAP, and more
- 401(k)/profit sharing
- Transit subsidy
- Tuition reimbursement
If you meet the required qualifications, please submit your cover letter and resume to Cindy Berry, Director of Information Governance through our online application portal.
