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HR Coordinator

4 months ago

Minneapolis, Minnesota, United States Carlson Building Maintenance Full time
Carlson is one of the largest retail cleaning companies in the Upper Midwest. We maintain over 240 properties in 8 states. Our headquarters is in White Bear Lake, MN, a northeast suburb of Saint Paul. We offer a casual working environment and the opportunity for rapid career growth.

You are competent, discrete and professional with excellent communication skills. You are not intimidated by new challenges and love solving problems. You have intellectual curiosity and a passion for learning. You have a customer service orientation and enjoy working in a fast-paced, diverse environment. This is an opportunity to quickly develop new skills and assume significant responsibilities. While we prefer someone who has experience in one or more of the following areas, we are willing to train and develop a candidate who possesses the right skills and attitude. New graduates and individuals re-entering the workforce are encouraged to apply

This is a full-time position working Monday thru Friday from 8am to 4:30pm.

Summary:

The Human Resources (HR) Coordinator (Employee Relations/Recruiting) is responsible for performing HR-related duties under the direct supervision of the HR Manager. This position carries out responsibilities in the following functional areas: front desk duties (answering phone, distributing mail, greeting employees/guests, etc.), recruiting (posting open positions and following up with applicants), and assisting in the New Hire process (complete new hire documents, conduct orientation and provide other training). The HR Coordinator communicates in a warm, welcoming and professional manner and provides excellent service to Carlson employees.

Essential Duties and Responsibilities:
  • Under the direct supervision of the Human Resources Manager, provides employee relations and general receptionist duties in English and Spanish
  • Responsible for maintaining high level of confidentiality as it pertains to employee information, items discussed internally, or other sensitive information related to the human resources job responsibilities
  • Interacts with employees in a welcoming, professional and helpful manner
  • Answers receptionist line and forwards calls to appropriate parties
  • Opens and distributes mail
  • Performs recruiting tasks, including posting open positions, open and closing positions in database, and following up with applicants
  • Assists in New Hire Process
  • Completes I-9s for new employees who come in to the office
  • Assists employees in the office in reviewing Safety and GHS training videos on tablet and instructing employees on how to simultaneously complete training acknowledgments
  • Reviews new hire and training forms for accuracy and completeness before employees leave the office
  • Creates ID badges for employees
  • Makes welcome call to new employees within first three days of employment
  • May be required to travel to Twin City Metro Area store locations in early morning hours to meet with employees to provide initial and ongoing training, orient employees to company policies and timekeeping, complete new hire paperwork and other documentation, and to deliver progressive discipline documents and counsel employees on non-complex performance issues and company policies
  • Administers Employee Recognition Program, including sending birthday and anniversary cards
  • Cross-trained to perform other HR related duties as needed
  • Performs other duties as assigned and as dictated by the department's evolving needs and priorities
Education/Experience:
  • High School graduate or equivalent required; some college preferred
  • Minimum one year administrative or customer service experience
  • Experience working in diverse, multi-cultural environment
  • Demonstrated interest or experience in Human Resources preferred
Skills/Abilities:
  • Professional written and oral communication in both English and Spanish
  • Excellent customer service skills
  • Strong attention to detail and excellent organizational skills
  • High degree of professionalism and commitment to confidentiality
  • Flexibility and ability to adapt to change
  • Ability to multi-task and effectively prioritize among competing responsibilities
  • Works well independently and with a team in a fact paced work environment
  • Proficient at Microsoft Office, including Word and Excel and ability to quickly become proficient in HRIS program or other required software
  • Ability to adhere to Company attendance policy, due to time-sensitive human resources needs, the specialized nature of the position and the limited number of staff
  • Ability to regularly work very early morning hours as needed to meet with employees onsite
  • Ability to occasionally work night hours and to travel to out-state locations to meet with employees and manager
  • A valid Minnesota driver's license and satisfactory driving record
Benefits:
  • Health and dental insurance coverage
  • Life Insurance Policy
  • Paid Time Off
  • Casual Work Environment
Carlson Building Maintenance Inc. is an Equal Opportunity Employer committed to creating a diverse workforce.

Carlson Building Maintenance Inc. will not discriminate against any employee or applicant based upon a person's race, color, creed, religion, national origin, sex, marital status, disability, public assistance, age, sexual orientation, gender identity and familial status or any other status protected by federal, state, or local laws.