Executive Assistant

4 weeks ago

New York, New York, United States Artist Nation Management Group, LLC Full time

NYC office of artist management firm seeking a dynamic executive assistant for Co-Chairman and Comedy Manager to handle logistics and navigate a demanding, fast-paced environment.

Executive assistant will interface with artists, industry contacts, and third-party consultants, as well as assist with internal communication and workflow between artist roster, client partners, and internal cross-functional marketing team.


WHAT THIS ROLE WILL DO

  • Anticipate the needs of Co-Chairman & Comedy Manager to make sure all work materials are available for a successful work day (ex. agendas for meetings/calls prepared, approved and printed ahead of me...)
  • Manage calendar, including the coordinate on and scheduling of executive meetings via conference call, virtual or in person, which requires interaction with both internal and external executives and assistants
  • Liaise and coordinate with vendors and service providers
  • Arrange itinerary and oversee booking of global travel – air, hotel, ground transportation, reservations, meetings and any special needs
  • Act as a liaison between executive and various business guests, industry executives, managers, etc. Coordinate in-office accommodation for guests
  • Tracking key deliverables during project and tour cycles
  • Review and file invoices, update budgets/spreadsheets, and handle payment tracking and data entry Compile and submit expense reports
  • Lead day-to-day office management – IT support, monitor office supplies
  • Prepare accurate, high-quality presentation materials as needed
  • Post and upload content to artist socials
  • Assist with special projects, errands, research and compile information as needed
BENEFITS & PERKS

Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:

  • HEALTH: Medical, Vision and Dental benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
  • YOURSELF: Generous paid time off policy including paid holidays, sick time and paid days off for your birthday, Free concert tickets
  • WEALTH: 401(k) program with company match, Stock Program
  • FAMILY: New parent programs & support including caregiver leave and childcare cash, infertility support
  • CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
  • OTHERS: Volunteer time off, crowdfunding network


Live Nation's policy regarding vaccinations and masking related to a pandemic or other infectious disease control measures, acts of God, health and safety mandates and/or restrictions imposed by applicable local, state or federal governments has evolved over time.

Currently, we strongly encourage employees to be fully vaccinated from such infectious diseases for which vaccinations are available.

You are expected to follow Live Nation's health and safety protocols and policies as they change from time to time.


EQUAL EMPLOYMENT OPPORTUNITY
We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife.

As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

It's talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.


Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.


We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability.

For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law.

As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations.

Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek.

Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process.

Live Nation will also provide reasonable religious accommodations on a case by case basis.

HIRING PRACTICES


The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job


Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner.

Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms

The expected compensation for this position in NYC is:

$22.40 USD - $28.00 Hourly

The expected compensation for this position in Westchester is

$ $28.00 Hourly

**Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the New York Salary Transparency in Job Advertisements Law. It is estimated based on what a successful New York City applicant might be paid. It assumes that the successful candidate will be in New York City or pe

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